Top Office Coordinator Jobs

Coordinates dental front-office operations, including new patient and hygiene scheduling, appointment confirmations, insurance verification and pre-authorizations, copayment collection, billing and benefit inquiries, and regulatory compliance. The coordinator serves as the initial patient contact, supports clinicians, maintains productive schedules, and promotes a welcoming patient experience while helping sustain the practice’s financial health.

Schedules and updates customer, client, and vendor appointments; verifies service details and documentation; maintains accurate records and reports; follows up on missed or rescheduled appointments; coordinates with dispatch, operations, and customer service; resolves scheduling conflicts; handles inquiries professionally; and protects confidential information while managing competing priorities.

Provides front-desk reception and administrative support in a behavioral health clinic. Responsibilities include scheduling appointments, coordinating clinician schedules, maintaining electronic health records, assisting with financial and agency documents, collecting and reconciling payments, communicating with clients and providers, protecting confidential information under HIPAA, and floating between facilities as needed.

Manage on-site office operations, including vendors, inventory, mail, supplies, visitors, workspace organization, desk allocation, and onboarding logistics. Coordinate office events and employee engagement initiatives while supporting site logistics, space planning, ticketing requests, and budget tracking. This full-time on-site role requires strong organization, communication, and office or workplace operations experience.

Supports a fashion sales office through order entry, payment processing, shipment receiving, garment preparation, alterations coordination, returns, customer and factory follow-up, phone and email management, bank deposits, and errands. The role requires regular onsite attendance, strong organization, computer proficiency, multitasking, and the ability to lift 30 pounds. Occasional client-item pickups and deliveries may be required.

Coordinates daily office operations, employee and visitor support, facilities and vendor relationships, office supplies, catering, events, communications, onboarding logistics, and workplace technology needs. Maintains an organized, welcoming, and fully functional on-site office while partnering with HR, IT, marketing, vendors, and building management. The role is fully on-site, requires no travel or supervisory responsibilities, and includes administrative, coordination, and problem-solving duties.

Supports the Business Office Manager with daily facility financial operations, including billing and collections, payment posting, deposits, accounting controls, month-end closing, accounts payable invoice processing, accruals, and maintaining accurate financial records. May supervise the office in the Manager’s absence and must meet accounts receivable and accounts payable processing deadlines.

Temporary Office Coordinator supporting a three-month office move and daily Arlington office operations. Responsibilities include coordinating vendors, schedules, supplies, mail, deposits, shipping, conference logistics, building issues, and internal requests. The role requires strong organization, communication, discretion, follow-through, and the ability to work onsite 30 hours weekly while lifting up to 50 pounds.

Coordinates back-office clinical operations for a multi-physician facility. Supports the Office Manager with policies, compliance, pharmaceutical handling, coding issues, equipment and supplies, staff meetings, hiring, training, performance support, and patient flow. Performs Medical Assistant duties as needed while leading and mentoring back-office staff and promoting efficient, high-quality patient care.

Supports the Office Manager in clinic operations, clinical policy implementation, staff coordination, compliance monitoring, equipment and supply maintenance, coding issue resolution, hiring support, training, and patient-flow optimization. Performs Medical Assistant duties as needed, leads back-office staff, organizes meetings, maintains confidentiality, and helps ensure quality patient care and regulatory compliance.

Assists with daily business office management, billing and collections, payment posting, deposits, accounting controls, month-end closing, accounts payable invoice processing, accruals, and meeting accounts receivable and payable deadlines. May supervise business office functions when the manager is absent.

Welcomes and assists visitors, clients, auditors, vendors, and candidates while managing reception, mail, supplies, meetings, badges, and travel logistics. Provides administrative support to People Operations and the Quality team by scanning, filing, tracking, and maintaining confidential GMP/GDP records in QMS/eQMS systems. Ensures accurate documentation, version control, record retention, and compliance with site procedures.

Coordinates corporate office administration, including phone and visitor reception, meeting and event support, billing and payment processing, mail and supply handling, employee file maintenance, hiring support, document uploads, drug screening, and general administrative assistance for accounting and supervisory teams.

Provides administrative support for a correctional facility medical unit by preparing and organizing documentation, tracking operational goals, monitoring activities, and supervising clerical staff. Performs secretarial and receptionist duties while supporting day-to-day unit administration. Requires strong organization, communication, multitasking, typing, and office equipment skills, along with two years of administrative support experience.

Provides administrative and clerical support for a branch office, including personnel documentation, new-hire onboarding, mail processing, phone communications, office supply ordering, document updates, and data entry. Works with the Branch Director to maintain an efficient office environment supporting home health and hospice operations.

Supervises staff and manages daily operations for a physician practice, including scheduling, credentialing, payroll tracking, compliance monitoring, billing workflows, insurance authorizations, patient communications, supplies, cash deposits, reporting, and physician schedules. The coordinator also resolves client concerns, supports staff, participates in community outreach, and engages community physicians to generate referrals. Requires 3–5 years of experience in a multi-physician practice or healthcare setting; an associate or technical degree is preferred.

Coordinates daily branch administration and provides clerical and organizational support. Responsibilities include customer service, billing and account entry, audit coordination, reporting, inventory management, mail handling, records safeguarding, staff training, collections assistance, and administrative support for branch and shop operations. Maintains accurate confidential records, resolves customer concerns, supports compliance with policies, and ensures the reception area and office functions operate efficiently.

Manages daily office operations and administrative workflows supporting behavioral healthcare delivery. Responsibilities include payor and license applications, claims submissions, patient data transfer between Salesforce and medical records systems, chart maintenance, scheduling, compliance support, team coordination, device management, event planning, and special projects. The role also assists admissions, clinical, IT, and People Operations teams while maintaining HIPAA-compliant data practices in a fully in-office environment.

Coordinates daily office operations for a behavioral healthcare organization while supporting clinical and admissions teams. Responsibilities include processing payor and license paperwork, claims submissions, patient data transfer and chart maintenance, scheduling, attendance tracking, compliance support, device management, team events, and administrative projects. The role requires accurate data handling, HIPAA adherence, cross-functional communication, and reliable in-office support for staff, visitors, and leadership.

Processes invoices, check requests, tax bills, deposits, sales contracts, and closing documents. Maintains vendor insurance compliance, utility accounts, records retention, reports, files, supplies, mail, and administrative workflows. Supports sales contract administration and coordinates communications, scheduling, tracking, follow-up, and document handling. Works independently with limited supervision and vendor interaction.

Manages front desk operations for a healthcare clinic, including greeting patients, answering calls, scheduling and confirming appointments, processing check-in and check-out, updating electronic health records, collecting payments and insurance information, and managing supplies. Provides professional customer service while handling confidential information and coordinating with providers and staff. The role is full-time, onsite, and requires at least one year of similar administrative experience.

Coordinates mailroom operations, including preparing, sorting, scanning, routing, and tracking HOA mail. Maintains office, kitchen, and supply inventories; operates and reports issues with office equipment; codes invoices; greets visitors; routes calls; responds to resident requests; updates property management records; and provides general administrative support.

Provide high-level executive administrative support and coordinate office operations for Public Affairs. Manage complex calendars, travel, expense reporting, meeting logistics, stakeholder communications, facilities liaison tasks, event coordination, confidential materials, and special projects to ensure smooth departmental operations and executive readiness.

Provides administrative and operational support to the Office of the Ombuds, including executive calendar management, meeting coordination, correspondence, reports, presentations, outreach, training, policy research, and confidential information handling. Supports senior executives and leadership while coordinating office activities and communications for the United States Marshals Service mission.

Provides front desk coverage, greets visitors, manages calls and building access, supports new-hire onboarding, maintains office supplies and common areas, coordinates mail, vendors, meetings, events, food orders, and workplace services. Processes supplier setup and invoices in Workday, assists with financial administration, and supports emergency response activities while delivering professional service in a busy office environment.