Top Office Coordinator Jobs

Provides administrative and operational support for an ABA clinic, including facility coordination, inventory and supply ordering, compliance documentation, audit tracking, backup scheduling, family and staff communication, and confidentiality management. Supports the Clinical Director, promotes a positive clinic culture, resolves administrative discrepancies, and helps maintain an organized, safe, and operational clinical environment.

Supervises departmental staff, manages schedules, evaluations, calendars, records, credentialing, compliance, and provider onboarding. Coordinates physician time-off and on-call schedules, census reporting, billing issue resolution, documentation completion, EMR access, supplies, audits, and operational disruptions. Maintains confidential personnel and credentialing records while supporting Medical Directors and hospitalist leadership.

Coordinates HR processes for warehouse staff, including hiring, onboarding, offboarding, employee records, attendance tracking, reporting, training, and employee inquiries. Manages office supplies, catering, visitors, vendors, and facility coordination. Provides administrative and executive support, organizes meetings and site visits, and facilitates communication between the South Plainfield facility and Brooklyn headquarters.

Manages social adult day care registration, payments, account access, records, and financial reconciliations. Provides customer service to operators, monitors inquiries and payment systems, maintains registration changes, prepares reports, and conducts occasional field visits to verify information or serve summonses. Supports the Ombuds Office’s mission to protect vulnerable older adults and ensure compliance with applicable requirements.

Provides administrative, programmatic, and logistical support to the President and Executive Director. Manages calendars, correspondence, meetings, contracts, expenses, travel, contact databases, inquiries, security protocols, meeting notes, and follow-up activities. Coordinates with leadership, staff, external partners, and the executive office to optimize scheduling and support organizational priorities. This is a temporary, full-time remote role requiring domestic travel.

The Front Office Coordinator manages reception and guest services, greets visitors, schedules conference rooms and videoconferences, screens calls and emails, maintains office spaces and information, prepares for new hires, and provides administrative support. The role requires strong organization, communication, discretion, multitasking, and collaboration while working onsite Monday through Friday.

Coordinates daily office operations, vendors, supplies, invoices, building access, equipment logistics, onboarding and offboarding. Serves as the internal liaison to the managed service provider, tracking technology requests, projects, renewals, equipment, cybersecurity updates, and follow-up actions without performing technical administration. Supports staff, leadership, Finance, HR, and technology stakeholders through organized communication, documentation, scheduling, and administrative tracking.

Coordinates front-office operations for physical therapy patients, including greeting patients, scheduling, phone support, care coordination, data entry, insurance and financial information verification, chart and electronic medical record maintenance, payment collection, filing, and faxing. The role requires strong customer service, organization, attention to detail, and flexibility.

Coordinate daily Boston office operations, including supplies, deliveries, mail, vendors, facilities issues, events, onboarding, access badges, safety procedures, inventories, and workplace documentation. Serve as the welcoming point of contact for employees, visitors, candidates, and vendors. Track orders and expenses, support operational projects, and maintain an organized, well-equipped office while working onsite five days per week.

Coordinates outpatient behavioral health operations, including scheduling clinical assessments and family sessions, maintaining records and reports, supporting patient assignments and discharge planning, completing payer reviews, reconciling charges, collecting payments, coordinating staffing, and communicating with patients, clinicians, referral sources, and utilization review teams.

Prepares and cooks weekday meals for farm staff, creates monthly meal plans within budget, and manages food and kitchen supply inventory. Maintains cleanliness and laundry in farm interior spaces, performs data entry, and assists with barn and supply-room organization. The role requires effective communication, mentoring, multitasking, physical stamina, grocery pickup, and occasional support with general farm tasks. A valid driver’s license, reliable transportation, and food safety certification eligibility are required.

Manage daily office operations for an in-person behavioral health office, process administrative paperwork (payor/license/claims), maintain patient charts and data between Salesforce and medical records, support compliance and IT, coordinate schedules and events, and lead cross-functional projects to enable clinical care delivery.

Coordinates CityBuild workforce development programs, including program design, contract and grantee monitoring, performance evaluation, reporting, funding compliance, employer engagement, curriculum development, and stakeholder partnerships. The role connects San Francisco jobseekers with construction-industry opportunities, develops recruitment plans, conducts labor market research, supports training providers, evaluates proposals, prepares reports, and represents CityBuild in community meetings.

Coordinates office services workflow across reprographics, mail, intake, hospitality, facilities, reception, and administrative support. Prioritizes and delegates work, monitors deadlines and quality, handles client communications, produces reports, maintains documentation, trains employees, and escalates operational issues. May also support conference room setup, mail and messenger services, food and beverage service, reception coverage, phone lines, and visitor check-in. Requires regular lifting of up to 50 pounds.

Provides administrative and case management support within the Dean of Students Office. Responsibilities include student intake and triage, basic-needs referrals, maintaining case records, managing grant purchasing and reconciliation, overseeing a campus food pantry, coordinating student workers and partnerships, supporting front-desk operations, assisting with orientation and campus events, and participating in emergency operations.

Provides on-site legal office services, including document production, copying, scanning, printing, records support, mail and shipping, conference room setup, hospitality, receptionist backup, and administrative floor support. Handles confidential legal documents, maintains logs and inventory, coordinates shipping, supports document workflows, and assists with trial preparation. Requires strong customer service, organization, computer skills, attention to detail, and the ability to manage multiple priorities in a professional legal environment.

Provides hands-on office services support in a legal environment, including document production, copying, scanning, printing, records management, mail and shipping, conference room setup, hospitality, scheduling, receptionist backup, inventory tracking, and floor support. Handles confidential legal documents, performs OCR and file conversions, supports document workflows, and assists with trial preparation. Requires strong customer service, organization, computer skills, and the ability to manage multiple priorities and light physical duties.

Coordinates employee data, recruitment support, payroll inquiries, records, compliance, and employment actions while managing business office functions. Responsibilities include accounts receivable, billing, Medicare and insurance claims, resident trust funds, deposits, admissions-related financial verification, documentation, staff training, and communication with residents, families, employees, and external stakeholders.

Coordinate and track project activities within the PMO, manage schedules and budgets, prepare documentation and reports, organize meetings, record minutes, ensure adherence to standards, and support project managers to drive timely project completion.

Provides front-office and administrative support in a law firm, including phone and guest reception, mail processing, supply ordering, vendor invoice handling, conference room setup, document filing, scanning and OCR, trial preparation, and litigation software use. Maintains organized records, confidentiality, and professional relationships with attorneys, staff, clients, and visitors while delivering strong internal and external customer service.

Provides workplace hospitality and legal office support, including conference room setup, catering coordination, document production, scanning, records handling, mail and shipping, inventory tracking, and direct floor support for legal staff. Maintains professional service standards while managing multiple priorities, confidential documents, meeting logistics, supplies, and light facilities tasks.

Provides hands-on hospitality, conference room, document production, mail, shipping, records, and administrative support in a legal office. Coordinates catering, maintains meeting spaces and supplies, processes confidential legal documents, supports scanning and formatting workflows, manages records and tracking logs, and provides floor support to attorneys, paralegals, legal assistants, clients, and vendors.

Coordinates real-time staffing coverage across hospital units in a 24/7 clinical environment. Manages schedules, addresses call-offs and urgent staffing gaps, maintains staffing records, analyzes staffing metrics, communicates updates and emergency closures, supports credentialing schedules, and ensures staffing operations have necessary manuals, equipment, and supplies.

Manage daily office operations and serve as the primary client contact for a photography studio. Responsibilities include client onboarding, scheduling, CRM and file maintenance, task tracking, client communications, procedure improvement, issue resolution, and coordination with the owner and studio team. The role also provides occasional styling support after training in an on-site, client-facing environment.

Welcome and check in patients, manage phones and scheduling, verify insurance, collect payments, maintain charts, coordinate with clinical teams, support office productivity and patient financing, and help keep a professional, organized front office.