Top Office Coordinator Jobs

Coordinates business administration for an orthopedic clinic, including administrative staff hiring, onboarding, development, evaluation, resource allocation, efficiency metrics, quality improvement, communications, and operational decision-making.

Oversee daily operations for assigned areas of an endocrinology medical office, ensuring efficient patient flow and service. Manage complex reception, medical records, and insurance issues; coordinate patient care; support quality initiatives; and assist with staff recruitment, training, scheduling, coaching, performance evaluation, and supervision. The role requires medical office experience and an approved Medical Assistant credential when training Medical Assistant staff.

Coordinates administrative, receptionist, hospitality, marketing, and sales-office functions for a senior living community. Responsibilities include directing calls, greeting visitors, planning marketing events, processing invoices, tracking budgets and inventory, maintaining schedules, updating digital communications, creating newsletters and flyers, and supporting marketing and sales leadership. The role also serves as a liaison with other departments and redirects resident inquiries.

Coordinates reception, visitor service, office administration, marketing events, invoices, budgets, inventory, schedules, newsletters, flyers, website updates, and social media support. Provides administrative assistance to marketing and sales leadership, communicates with departments, redirects resident inquiries, and maintains a professional office environment.

Supports the Office Manager in operating a multi-physician clinic. Leads and delegates back-office staff, performs Medical Assistant duties, coordinates training and meetings, monitors certifications and pharmaceutical compliance, assists with coding issues, maintains equipment and supplies, supports hiring and evaluations, and promotes efficient patient flow and quality patient care.

Coordinates daily office and clerical operations, including customer and team communications, documentation, data entry, filing, fleet compliance support, employee onboarding, uniform programs, engagement activities, facility access, and office and warehouse supplies. Serves as a customer-facing contact and backup dispatcher while providing administrative support across the business.

Provides administrative and clerical support for a behavioral health office, including phone and mail management, filing, billing and insurance verification, referral processing, appointment scheduling, EMR documentation, reporting, and form building. Maintains confidential agency and client records while supporting clinical staff and daily office operations.

Coordinates office administration, board and committee support, fleet management, billing documentation, supplies, mail, visitors, facilities, and vendor coordination. Maintains board calendars, portals, meeting packets, agendas, and minutes. Supports leadership, client intake, bookkeeping, deposits, petty cash, phone operations, and compliance with confidential information and HIPAA requirements. Performs vehicle checks, schedules repairs, supports driver training, and provides occasional travel support.

Assists with daily business office operations, including billing and collections, accounting controls, payment posting, deposits, month-end records, accounts payable invoice processing, accruals, and meeting accounts receivable and payable deadlines. May supervise the office in the manager’s absence and oversee specific business office functions.

Assists with daily business office operations, including billing and collections, payment posting, deposits, accounting controls, month-end closing, accounts payable invoice processing, accruals, and meeting accounts receivable and payable deadlines. May supervise business office functions in the Manager’s absence.

Coordinates general office administration, supplies, mail, meetings, facilities, building services, onboarding, employee events, vendor relations, security access, and office logistics. Supports attorneys and professional staff, assists with invoices through Chrome River, coordinates recruiting and business development activities, maintains office equipment and records, supports IT inventory, and organizes emergency training and charitable events.

Provides administrative and reception support for a branch office, including filing, correspondence, accounts payable and receivable, invoice entry, collections, check posting, customer account assistance, employee forms, and project support. Requires accurate work, customer service, reliable attendance, Microsoft Office skills, a valid driver’s license, and occasional operation of a company vehicle.

Supports daily administrative operations for Orthopedics and Neurosciences services, including scheduling, referrals, billing, communications, records management, reporting, supply inventory, payroll and purchasing issue resolution, and department staffing schedules. Coordinates with clinical staff, management, patients, and external participants while maintaining calendars, documents, reports, invoices, and training records.

Supports Charlotte workplace operations, employee experience, office events, recruiting coordination, onboarding and offboarding, HR administration, employee inquiries, leadership meetings, vendors, facilities, supplies, and learning assignments. Maintains confidential employee records, coordinates interviews and communications, manages office logistics, and assists with HR projects and process improvements.

Coordinate onsite office operations for the Los Angeles office and support employee experience across multiple locations. Manage front-desk reception, office supplies, vendors, facilities, travel budgets and bookings, invoices, purchase orders, expense reconciliation, and commuter programs. Partner with Finance, building management, janitorial teams, and security personnel. Organize office events, catered lunches, celebrations, and employee initiatives while maintaining a welcoming, organized workplace.

Provides administrative and reception support for a branch location, including filing, correspondence, accounts payable and receivable, invoice entry, collections, customer account assistance, employee forms, and project support. Requires three years of business-environment experience, Microsoft Office proficiency, strong communication and time-management skills, a valid driver’s license, and occasional company-vehicle driving. Regular attendance, customer service, and successful drug and background checks are required.

Provides administrative and logistical support for a clinical engineering business office. Responsibilities include dispatching service requests through CMMS, coordinating vendors, processing purchase requisitions and purchase orders, supporting vendor onboarding, reconciling invoices, updating SharePoint and CMMS records, compiling reports, and coordinating meetings. The role also trains coordinators, communicates order updates, escalates issues, and supports workflow across clinical engineering teams, vendors, and hospital sites.

Provides administrative and logistical support for Clinical Engineering operations, including receiving and dispatching service requests, coordinating vendors, processing purchase requisitions, managing purchase orders, entering and reconciling invoices, and updating CMMS and SharePoint records. The role also supports reporting, meeting logistics, customer communication, staff training, and escalation of workflow or vendor issues.

Provides administrative, customer service, and operational support for a branch office. Responsibilities include maintaining records, answering calls, coordinating communications, supporting employee onboarding and offboarding, monitoring invoicing, maintaining equipment records, assisting with projects, and promoting workplace safety and process improvement.

Provides administrative, customer service, and operational support for a branch office. Responsibilities include answering calls, maintaining office equipment records, coordinating with customers, vendors, field personnel, and supervisors, supporting employee onboarding and offboarding, assisting with projects, and promoting workplace safety. The role requires strong communication, interpersonal, problem-solving, customer service, and Microsoft Office skills.

Coordinates front-office operations for an outpatient wound care center, including patient greeting, scheduling, reminders, insurance verification, authorizations, charge entry, chart maintenance, ancillary testing, transportation, supplies, and general office support. Ensures compliance with hospital, regulatory, accreditation, and CMS requirements while supporting patient communication and clinic workflow.

Schedules medical imaging procedures, verifies insurance and authorizations, collects patient payments, enters orders and billing codes, reconciles charges, maintains records, and supports patient, physician, and insurer communications. The role also monitors workflow, distributes reports, manages documentation and supplies, and performs reception and clerical duties while ensuring compliance with HIPAA and regulatory requirements.

Supports the Business Office Manager with daily facility operations, including billing and collections, payment posting, deposits, accounting controls, month-end close, accounts payable invoice processing, GL coding, vendor accuracy, and monthly accruals. The role ensures accurate, timely financial processing and may supervise business office functions in the manager’s absence.

Assists with day-to-day Business Office management, including billing and collections, accounting controls, payment posting, deposits, record maintenance, accounts payable invoice processing, accruals, and month-end closing activities. May supervise the office in the Manager’s absence and must meet accounts receivable and payable processing deadlines.

Coordinates administrative, secretarial, data management, reporting, communication, scheduling, deadline tracking, and information flow for the CPRT department. Supports departmental operations by maintaining accurate data and paper workflows, assisting with data-system processes, and coordinating staff activities and ongoing administrative functions.