Top Office Coordinator Jobs

The School Office Coordinator manages the front office operations, ensures a welcoming environment for students and visitors, and supports overall school administration. They handle communications, assist with student enrollment, manage attendance, and coordinate school events while upholding a positive school culture.

Performs general administrative duties for a branch including typing, filing, reception, accounts payable/receivable, invoice entry, collections, customer account support, assisting branch projects, providing employee forms, and occasional driving of a company vehicle.

Manage front door and guest check-in, maintain office supplies and workspace readiness, coordinate vendors, mail/packages, and onsite interview logistics. Partner with Facilities, People Operations, and Recruiting; escalate facility issues; provide occasional administrative support to leaders. Ensure a polished, secure, and efficient on-site workplace.

The Office Coordinator assists with administrative support, communication, and office management tasks to ensure efficient operations and customer service.

Provide intermediate administrative support for Occupational Health: schedule and coordinate meetings, travel, and calls; prepare reports, minutes, spreadsheets, and presentations; manage phones, transcription, supplies, and confidential correspondence; follow policies and perform other assigned office duties under moderate supervision.

Provide front-desk reception and daily office operations support at two Irvine locations. Manage mail, supplies, space coordination, onboarding/offboarding, basic travel arrangements, vendor coordination, records, and general administrative tasks. Maintain a clean, safe workplace and assist employees and visitors with inquiries.

Provide clinical, operational, and administrative support for an outpatient program: maintain supplies and schedules, manage patient appointments and attendance, assist with billing/pre-certifications and utilization review, coordinate with treatment teams and referral sources, collect copays, prepare reports, and support discharge planning and other outpatient functions.

Provide front-desk reception, phone handling, visitor assistance, mailroom and pantry management, event/catering coordination, facility vendor liaison, conference room booking, and general administrative support.

Serve as the office reception and administrative hub: greet visitors, route calls, manage office systems and maintenance requests, support facilities and AP invoicing, coordinate parking and events, and provide general administrative support to staff and management.

Provide front-desk customer service and operational support at an outpatient behavioral health facility. Duties include client check-in and orientation, admissions support, medical records management, payment collections, facility maintenance, regulatory safety task coordination, report tracking, and basic IT/phone system liaison. Acts as primary on-site contact for clients, families, referral partners, and vendors while ensuring confidentiality and compliance.

Provide front-desk administrative support for outpatient rehab clinics: schedule appointments, register patients, verify insurance and obtain authorizations, collect copays, manage medical records per HIPAA, handle multi-line phones, faxing/scanning, and create departmental deposits and routine reports. Support revenue cycle optimization and assist colleagues and patients as needed.

Provide front desk patient service for ophthalmology clinics: schedule appointments, verify insurance, manage EMR records, obtain prior authorizations, collect payments, answer calls, maintain reception area and patient confidentiality, and coordinate records and deliveries across clinic locations.

Provides administrative support to facility administration at a skilled nursing facility, handling census accuracy, new patient sign-ins, billing and accounts receivable tasks, HR functions (staff data, new hire processes, workers' comp/FMLA), physician credentialing, resident trust accounts, and overseeing reception staff. Assists with other assigned administrative duties.

Provide administrative support for a local home services field office: manage calls and guests, data entry, document scanning, referral and billing processing, maintain client and personnel files, update scheduling and EVV software, respond to inquiries, prepare reports, and follow agency procedures.

Provide front-desk and administrative support for the Olean office: greet visitors, answer phones, manage inquiries, coordinate supplies and facilities, assist with scheduling, onboarding, reporting, trainings, employee engagement, maintain records and confidential information, and travel periodically to other office locations to ensure operations run smoothly.

Serve as the facilitys primary receptionist and administrative hub while supporting HR tasks such as onboarding, personnel file maintenance, training tracking, compliance (Joint Commission/HIPAA), scheduling, vendor coordination, and internal communications to ensure smooth daily operations and a welcoming, trauma-informed environment.

Provide administrative and financial support for clinics: manage mailboxes, run and distribute reports, coordinate staff development and payroll tasks, and serve as first-line EHR support (troubleshooting, merging/unlocking charts, updating pharmacy/practice data). Complete other assigned tasks and maintain compliance with policies and regulations.

Provide front-desk and administrative support for corporate business office: answer phones, receive visitors, schedule meetings, process and scan resident payments, assist billing and collections, maintain census, manage mail and supply deliveries, assemble and maintain employee and credentialing files, upload documents to PCC/HCS/E-Admit, conduct drug screens, and support corporate events and general office tasks.

Manage front desk operations including appointment scheduling, insurance verification, prior authorizations, EMR record maintenance, payment collection, patient check-in, phone triage, and routing deliveries while maintaining confidentiality and a welcoming reception area.

Provide front-desk customer service and administrative support for an outpatient behavioral health center: greet clients, manage admissions and medical records, maintain facility and safety/licensure tasks, track reports, coordinate with clinical and admissions teams, and support phone/IT systems.

Greets patients, manages check-in/check-out, schedules appointments, verifies insurance and authorizations, coordinates referrals, maintains EMR records, collects payments, and provides administrative support to clinical staff while ensuring HIPAA compliance.

Manage daily front-office operations, provide exemplary customer service to families and visitors, maintain accurate student records and attendance, coordinate enrollment and transfers, support communications and outreach, assist with student health paperwork, and support school operations and recruitment tasks as directed.

Provide front-desk and administrative support for a branch, including greeting visitors, answering phones, clerical tasks, preparing certificates of insurance, ordering loss runs, processing endorsements, and assisting clients and team members to ensure smooth office operations.

The Office Coordinator role involves handling calls, managing records, preparing purchase requests, assisting in data analysis, and providing administrative support in a fast-paced environment.

Provide front-desk support for the Lincoln office: answer and route calls, greet visitors, manage mail and shipments, schedule travel and meetings, maintain supplies and conference rooms, prepare documents, run errands, and assist accounting and administrative staff as requested.