Top Office Coordinator Jobs

Manages daily office operations for an in-person behavioral healthcare office, including administrative paperwork, payor and licensing applications, claims, patient data transfer, chart maintenance, scheduling, compliance support, device management, team events, and cross-functional projects. Provides administrative support to admissions and clinical teams while maintaining accurate, confidential patient records and assisting staff with workflow and technology questions.

Manages daily office operations for an in-person behavioral health clinic, including administrative paperwork, payor and license applications, claims, scheduling, patient data transfers, chart maintenance, and records accuracy. Partners with compliance, admissions, clinical, People Operations, and IT teams; supports office infrastructure, device management, events, attendance, team inquiries, and special projects while maintaining HIPAA compliance and confidentiality.

Manage daily office operations for a behavioral healthcare location, including administrative paperwork, claims, credentialing, scheduling, patient data transfer, chart maintenance, and compliance support. Coordinate with admissions, clinical, IT, People Operations, and leadership teams; maintain accurate records, support workflows, organize meetings and events, and help ensure the office is prepared for on-site behavioral health services.

Manages daily office operations for an in-person behavioral health location. Responsibilities include processing payor and license paperwork, claims submissions, data entry, patient chart maintenance, Salesforce-to-medical-record transfers, scheduling, administrative support, compliance with HIPAA, team coordination, event planning, device management, and cross-functional projects. The role supports admissions, clinical, compliance, People Operations, and IT teams while maintaining accurate and confidential patient information.

Coordinates daily office operations for a home healthcare organization. Responsibilities include administrative support, mail handling, medical record maintenance, EMR database updates, scheduling assistance, HIPAA-compliant information handling, and policy adherence. The role supports payroll, contractor payments, billing, and efficient office functioning while maintaining organized records and professional communication.

Coordinate daily office operations and maintain welcoming, well-organized customer-facing spaces. Responsibilities include reception, mail and package handling, inventory, gift assembly, meeting logistics, safety certification tracking, facilities requests, repairs, and new-hire onboarding support. The role partners with Operations, IT, HR, Executive Assistants, and property management, and requires an onsite presence in New York City five days per week.

Coordinates daily office services, supplies, shared spaces, mail, deliveries, visitors, meetings, calendars, travel logistics, and confidential records. Supports project managers and design teams with proposals, documentation, permitting coordination, project setup, and business documents. Maintains organized office operations, manages vendors and service providers, and responds to changing administrative and project support needs.

Supports day-to-day business office operations for a care facility, including billing, collections, payment posting, deposits, accounts payable, invoice data entry, accruals, accounting controls, recordkeeping, and month-end closing. May supervise office functions in the manager’s absence. Medicaid pending experience is preferred.

Supports day-to-day Business Office operations and may supervise in the Manager’s absence. Responsibilities include monitoring billing and collections, enforcing accounting controls, posting payments, preparing deposits, maintaining records for month-end close, distributing and entering accounts payable invoices, recording accruals, and meeting accounts receivable and payable deadlines.

Part-time Office Coordinator responsible for front desk coverage, visitor assistance, office events, facilities and vendor coordination, mail and package distribution, supplies, meeting room calendars, document preparation, signing events, and general administrative support. The role requires strong organization, communication, confidentiality, problem-solving, and proficiency with Microsoft Office, especially Excel.

Coordinates the life plan community’s business office and financial procedures. Responsibilities include accounts receivable and payable, resident billing, collections, insurance verification, deposits, petty cash, census updates, payer maintenance, and billing inquiries. The role also manages office supplies, equipment, mail, and potentially receptionist staffing, scheduling, hiring, training, and performance management. Ensures compliance with company, regulatory, and financial standards while supporting residents, families, employees, and responsible parties.

Serves as the front-desk contact for visitors, customers, vendors, and employees while managing calls, mail, deliveries, visitor logs, supplies, and reception operations. Provides administrative and HR support including data entry, records maintenance, interview and training scheduling, onboarding, travel coordination, and communications. Coordinates events, reconciles delivery invoices, and supports purchasing and departmental projects while maintaining confidentiality and a professional workplace environment.

Serves as the first point of contact for visitors and clients, manages reception, calls, correspondence, appointments, office supplies, meetings, and administrative documents. Provides information about services, supports office events, maintains an organized reception area, and collaborates across departments to ensure efficient operations and a positive client experience.

Provides front-office leadership and administrative support for a physical therapy clinic. Responsibilities include greeting and checking in patients, scheduling care, answering phones, collecting demographic and insurance information, coordinating referrals and charts, obtaining treatment authorizations, collecting co-pays and balances, and supporting communication between patients, physicians, staff, and physical therapists.

Coordinates HR operations, including HRIS and employee file maintenance, recruiting support, personnel data entry, reporting, training administration, employee programs, orientations, payroll and benefits backup, and departmental administrative support. The role also manages HR communications, office supplies, lockers and uniforms, service awards, events, compliance packages, KPIs, and continuous improvement initiatives.

Performs administrative and reception duties, maintains accounts payable and receivable records, enters invoices and payments, assists customers with account questions, supports branch projects, distributes employee information, and ensures accurate, timely work. The role requires Microsoft Office proficiency, customer service, reliable attendance, a valid driver’s license, and occasional operation of a company vehicle.

Provides general administrative and reception support for a branch, including filing, correspondence, invoice entry, accounts payable and receivable, collections, customer account assistance, employee forms, and project support. Requires strong organization, communication, Microsoft Office skills, a high school diploma, three years of business experience, a valid U.S. driver’s license, and successful completion of drug testing and a background check.

Provides administrative and office support for a Home Center, including maintaining customer files, coordinating communications, preparing promotional materials, assisting with sales and service processes, handling invoices and deposits, routing calls, supporting audits, and using company systems. The role requires strong organization, communication, customer service, reliability, adaptability, and proficiency with Microsoft Office tools.

Coordinates daily behavioral health office operations, including clerical work, scheduling, client reception, data updates, copay collection, telehealth support, inventory, purchasing, vendor coordination, deposits, petty cash, records, procedures, staff training, and coaching. Ensures office activities align with organizational objectives and supports efficient clinic administration.

Provides administrative and office support for a home center, including maintaining customer files, coordinating communications, preparing sales and promotional materials, assisting with invoices and payments, scheduling contractors, handling customer inquiries, and supporting compliance activities. Requires strong organization, communication, customer service, computer, multitasking, and teamwork skills in a sedentary office environment.

Coordinates hospice patient care scheduling, referral tracking, order management, interdisciplinary group preparation, and visit distribution. Assigns nurses for start-of-care visits, monitors productivity, supports continuity of care, facilitates timely responses to urgent patient needs, and tracks visits for compliance with hospice policies and regulatory requirements.

Coordinates outpatient clinic front-office operations, including appointment scheduling, telephone and patient reception, check-in and check-out, chart creation and filing, medical records maintenance, diagnosis-code entry, deposits, receipt balancing, chart audits, supply management, and supervision of front-office staff.

Coordinate daily office and workplace operations, including front desk services, visitor management, facilities, safety, events, purchasing, vendors, inventory, fleet records, company housing, and guest support. Manage invoices, budgets, mail, communications, onboarding setups, and administrative processes while partnering with employees, leadership, vendors, and cross-functional teams. Provide occasional after-hours support and continuously improve workplace operations.

Manage daily office operations and administrative support for an in-person behavioral healthcare office. Responsibilities include processing payer and license paperwork, claims submissions, data entry and reconciliation, maintaining patient charts, transferring data between Salesforce and medical records systems, scheduling, compliance support, IT and device coordination, events, and cross-functional projects. The role supports admissions, clinical, People Operations, and leadership teams while maintaining HIPAA-compliant data practices.

Coordinates daily medical practice operations, including clerical staffing, scheduling, training, patient check-in and check-out, collections, accounts receivable follow-up, supply inventory, and process improvement. Supports clinical and administrative teams, promotes patient experience, maintains compliance and confidentiality, and supervises front-office and related personnel. Requires medical office experience and knowledge of scheduling, billing, collections, patient flow, EMR, practice management systems, and Microsoft applications.