Docketing Coordinator

THE FIRM

At Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine’s “100 Best Companies to Work For©” for 25 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and professional development amongst our employees. Here at Alston & Bird, we have built a foundation of trust, consistency, and humanity that contributes to our overall success.

JOB DESCRIPTION

The Docketing Coordinator provides essential and specialized attorney support relating to all phases of the calendaring process, docketing, maintenance of deadlines and handles electronica and paper filings with the courts, in coordination with Case Teams. This position will require extensive knowledge and understanding of California court jurisdictions, venues, calendaring and pleadings.

ESSENTIAL DUTIES

• Responsibilities include providing comprehensive litigation computations of California court deadlines, maintenance and updating of the firm’s litigation calendar/docket.

• Candidate will have oversight of daily workflow and current staff.

• Prepares and coordinates docket calendar events for a group of attorneys and legal assistants.

• Answer court-related inquiries from docketing assistants, attorneys, paralegals and legal administrative assistants. 

• Responsible for reviewing all litigation documents, including those being delivered by overnight services (Fed Ex/UPS), the pouches, electronic deliveries to dept. email account, and ECF filing, hand deliveries, calculating deadline dates and inputting information into the firms docketing database.

• Generates reports detailing action items and due dates.

• Advise attorneys of issues relevant to clearing the docket and de-docket actions as needed.

• Research all States, Federal, Appellate and Local Court Rules, review Court/Judge Orders to insure accurate deadlines.

• Maintain the integrity of the docketing/calendaring system and perform quality assurance/quality checks of all entries entered daily.

• Coordinate and conduct ongoing effective firm training programs on docketing systems, policies and protocols to docketing assistants, attorneys, paralegals, and legal administrative assistants.

• Candidate will be required to work on local and firm-wide initiatives related to calendaring, departmental procedures, and protocol.

• Develop expert knowledge of the court filings and standards; resolve court filing questions and ensure court filings are completed accurately.

• Communicating directly with court/administrative offices to confirm rules and procedures.

• Performing all aspects of court services functions, including print and electronic filings, court rule updates, and engagement of attorney services companies relating to delivering the filings to courts and counsel, service of process and subpoenas.

• Communicate with litigation teams in advance of filings, coordinating staff and resources needed for filing, confirming cite-checking has been completed, review the filing for conformity with court rules, filing with the court, delivering courtesy and service copies.

• Maintain accurate CA attorney filing credentials, create court admission accounts for CA attorneys and troubleshoot credential issues.

SKILLS NEEDED TO BE SUCCESSFUL

• Knowledge of California court rules is a must.

• Working knowledge of litigation process, legal terminology, legal and court procedures, docket and records management and CA filing processes.

• Knowledge of eDockets/ALN preferred, or similar docketing/calendaring database.

• A high degree of integrity and the ability to disperse accurate and timely information to attorneys, legal assistants, and docketing assistant teams.

• Strong organizational skills.

EDUCATION & EXPERIENCE

• Minimum 5 years of legal experience preferred.

• Bachelor’s degree preferred.

The salary range in CA for this position is $70,000 – $100,000 and represents the firm’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, and locations.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time.

Professional business references and a background check will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact us at [email protected].

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.