Top Administrative Assistant Jobs

Provide front-desk and clerical support for the School of Nursing and Health Studies: greet visitors, answer phones, process Workday financial forms and purchase orders, manage travel and pcard reconciliations, handle facility and mailbox tasks, coordinate vendor orders and security scheduling, and assist Office of Student Services.

Provide administrative support to the Dean of Academics, VP of Academic Affairs, faculty, and students. Tasks include correspondence, scheduling, record maintenance, event coordination, website/database updates, reporting, scanning/filing, travel coordination, and supporting faculty evaluations and departmental administrative functions.

Provide front-desk reception and clinic administrative support: client intake, insurance verification, scheduling, billing and posting in TIER, prepare reports (OASAS/PAS), manage records, receipts, deposits, supplies, and general office tasks.

Provide high-touch administrative support to multiple senior executives: manage complex calendars and meetings, coordinate travel and expenses, organize client events, maintain CRM data, draft and proofread documents, onboard staff, and serve as a primary internal/external communications contact while ensuring confidentiality and proactive team collaboration.

Provide front-desk and administrative support for the Honolulu office, including word processing, proposal support, archiving, facilities management, travel assistance, event coordination, phone coverage, and client/employee reception. Maintain office operations and assist with accounting or SpecsIntact tasks when needed.

Supports office operations, reception, phone calls, supply inventory, common-area maintenance, field staff technical support, hiring and orientations, and scheduling communications. The role works primarily in an office environment and requires strong communication, organization, multitasking, customer service, and computer skills. Occasional travel may be required for recruitment purposes.

Provide part-time administrative support to the Provost and Dean of the Faculty, manage executive operations, coordinate faculty governance, facilitate communication across Academic Affairs and the College, support strategic initiatives and special projects, maintain confidentiality, and ensure efficient office operations.

Provide comprehensive administrative support to litigation attorneys including preparing witness and trial binders, deposition logistics, eFiling via PACER/ECF, scheduling and travel arrangements, managing client files and document integrity, advanced Word formatting and proofreading, and interacting professionally with internal and external contacts while maintaining confidentiality.

Provide executive and clerical support to hospital leadership including the CEO, Medical Director, committee chairs, and medical staff. Manage office operations, scheduling, correspondence, meeting preparation, and minutes transcription. Maintain confidential medical staff credential files, track action items, and complete special projects while ensuring discretion, professionalism, and timely follow-through.

Provide administrative support to HR leadership: manage complex calendars across time zones, coordinate domestic and international travel, organize events and meetings, prepare expense reports and purchase requisitions, support special projects, and handle confidential communications while building cross-functional relationships.

Provide administrative support for print operations: enter production data, track and order newsprint, assist with inventory counts, prepare commercial invoices, manage EHS documentation and file storage, coordinate departments, create and format reports, schedule meetings, maintain calendars, monitor inventory, and order supplies.

Manage day-to-day accounts receivable and administrative tasks including payment processing, cash application, daily deposits, reconciliations, customer billing support, internal reporting, sales support, recordkeeping, and general office administration while maintaining confidentiality and accuracy.

Provide high-level administrative support to senior leadership: manage complex calendars, coordinate travel and meetings, prepare materials and reports, handle confidential information, draft communications, track action items, and support project logistics and process improvements to maximize executives' time and effectiveness.

Provide clerical and administrative support for a department or program: manage systems and workflows, schedule and coordinate meetings and program logistics, answer phones, prepare and edit documents and presentations, perform data entry and maintain records, manage office supplies and petty cash, file and scan documents, and perform other assigned office duties to support staff and stakeholders.

Provides administrative and project coordination support to a vessel construction management team. Responsibilities include controlling contract documents, organizing communications, scheduling meetings, preparing agendas and presentations, recording minutes and action items, developing status reports and trackers, coordinating shipyard tours, supporting process improvements, and assisting with budgets and program deliverables. The role requires strong organization, communication, documentation, multitasking, and Microsoft Office skills, plus eligibility for a DOD Secret security clearance.

Provides administrative and clerical support to the Dean of Nursing and faculty, manages student and faculty records, scheduling, inventory, exams, accreditation and regulatory documentation, coordinates events, meetings and orientations, maintains compliance, and supports clinical and classroom systems and reporting.

Manage phones, scheduling, filing, email triage, data entry, invoicing/billing, assist payroll, maintain spreadsheets, and support office administrative tasks. Must pass background check and drug screen.

Provide high-level administrative support to executives including calendar and travel management, email and phone communications, document and presentation preparation, meeting coordination and minutes, expense processing, records management, vendor coordination, and project follow-up to ensure efficient executive and office operations.

Provide field-office administrative support including front-desk duties, mail/phone handling, AP/AR processing, job creation in JD Edwards, vendor list maintenance (JD Edwards/BCS), job file organization, monthly AP reconciliation, and payroll/job-cost review. Maintain customer files, ensure vendor compliance, and attend required safety and operations training.

Provide executive administrative support including greeting visitors, answering phones and emails, managing executive calendars and meetings, maintaining filing systems, ordering supplies, and assisting with travel arrangements. Requires strong communication, organization, and computer skills.

Provide front-office administrative support: greet visitors, answer phones and emails, manage executive calendars and scheduling, maintain filing systems, order supplies, and make executive travel arrangements.

Provide front-desk and executive administrative support including greeting visitors, answering phones and emails, managing executive calendars and meetings, maintaining filing systems, ordering supplies, and making travel arrangements. Requires strong communication, computer literacy, prioritization, and professional presentation under deadline pressure.

Provide high-level administrative support to the CEO: manage communications, schedule meetings and travel, prepare documents, organize files, coordinate external events, and maintain confidentiality and professional standards.

Provide front-desk and administrative support for a Lillington office: handle calls and emails, coordinate scheduling, maintain office organization, assist visitors, communicate policies, and support executive tasks like travel and expense reports.

Provide day-to-day administrative and operational support for the Nanuet, NY sales office. Manage transaction files in Weichert systems and local MLS, process commissions and escrow deposits, coordinate onboarding and licensing, maintain office supplies and advertising budgets, support sales leaders and associates with operational tasks, and handle reporting, scheduling, and basic office technology support.