Top Administrative Assistant Jobs

Provide administrative support for the Development department: answer phones, greet visitors, schedule meetings and travel, prepare spreadsheets and PowerPoint presentations, manage calendars, complete expense reports, maintain office supplies and equipment, and learn departmental systems (SSLE, CAD, Atlas, Coupa). Handle confidential information and maintain professional internal and external relationships.

Provide accounting and administrative support for the dealership: reconcile vendor statements, process payables and payoff checks, resolve invoice discrepancies, maintain vendor and vehicle/title records, prepare and submit DMV/title/tax documents, and assist office management. Cross-train staff, attend required trainings, and maintain professional appearance and customer service.

The role involves general office tasks, client coordination, website editing, and various marketing activities, along with exceptional customer service and communication skills.

The Administrative Support Assistant performs clerical duties including typing correspondence, greeting visitors, answering calls, scheduling meetings, maintaining files, and collecting payments.

Provide hands-on administrative and operations support: track shipments and inventory, coordinate with carriers and warehouses, handle customer emails, prepare quotes/orders/invoices, manage sample dispatches, and maintain organized operational records to support daily logistics and office administration.

Levisonics seeks a detail-oriented Office Assistant to manage administrative tasks and support senior management. Responsibilities include scheduling, handling correspondence, and managing office supplies, while maintaining confidentiality and professionalism. Growth opportunities exist for proactive candidates.

The EOF Administrative and Programming Assistant handles clerical, accounting, and event planning tasks under the EOF program, supporting students and staff while managing databases and communications.

The Administrative Services Assistant supports executives by handling routine administrative tasks, correspondence, scheduling, and office supply management, while serving as a liaison with various stakeholders.

The Administrative Coordinator supports strategy consultants by managing calendars, travel arrangements, client relationships, and administrative tasks, ensuring smooth project execution.

The Administrative Account Assistant provides support to account managers by handling clerical tasks, managing documents, and assisting with customer interactions and account maintenance tasks to ensure smooth office operations.

Manage day-to-day office operations and onboarding logistics, support executive calendar and travel, coordinate recruiting schedules and ATS administration (Greenhouse), plan and execute an office move, and handle ad hoc projects to keep a fast-paced SoHo startup running smoothly.

Performs general clerical duties to support office operations: typing correspondence, greeting visitors, answering phones, scheduling, filing, taking minutes, collecting payments, managing inventory and ordering supplies.

The Administrative Project Assistant supports Project Managers with project and administrative duties, enhances communication, manages schedules, and organizes project data.

Serve as the front-office point of contact for patients: schedule and register patients, verify insurance, collect copays, manage EMR records and triage creation, support outreach/enrollment and sliding-fee programs, adhere to HIPAA and compliance requirements, rotate extended hours and cross-cover other sites, and perform cash/account management and administrative duties to maintain clinic efficiency.

Perform entry-level administrative support: receptionist duties, mail handling, data entry, recordkeeping, filing, routine reports, processing forms/invoices, reconciling petty cash, and assisting staff with office operations. Maintain confidentiality and support program operations in-person Monday–Friday.

Support clinical clearance, onboarding, and compliance for medical imaging students. Maintain clinical tracking databases, coordinate with clinical preceptors and legal office, monitor student records, prepare reports for accreditation, and assist clinical coordinators with rotations and documentation while ensuring HIPAA/FERPA compliance.

The Administrative Support Assistant is responsible for performing various clerical and administrative tasks, including typing correspondence, greeting visitors, managing schedules, and maintaining office files.

Serve as the health center front-office point of contact, handling patient scheduling, registration, insurance verification, copay collection, EMR data entry/scanning, phone triage, and patient intake/checkout. Ensure compliance with HIPAA, insurance authorization rules, Medicare ABNs, sliding fee and outreach programs, participate in extended hours rotations, and provide cross-location coverage to support patient access.

Performs diversified clerical duties including typing correspondence, greeting visitors, answering phones, scheduling, maintaining files and patient records, taking minutes, collecting payments, ordering supplies, and related office support tasks.

Performs diversified clerical duties supporting office operations: typing correspondence, greeting visitors, answering phones, scheduling, filing, taking minutes, collecting payments, maintaining inventory and ordering supplies.

Provide administrative support to Partners and consulting teams: manage calendars, coordinate travel and visas, support RFPs and business development, maintain CRM and sales pipelines, prepare timesheets and expenses, handle document management and confidential information, provide EA coverage and training, and improve team processes.

Performs diversified clerical duties including typing correspondence, greeting visitors, answering phones, scheduling appointments, maintaining files and patient records, taking meeting minutes, collecting payments, and managing inventory and supplies.

Entry-level, part-time administrative/operations assistant supporting day-to-day office functions at ProspectBArk HQ. Role includes administrative tasks, database maintenance, ATS monitoring, spreadsheets, basic budgeting/expense tracking, and support for social media, PR, and event-related activities. 15 hours/week paid training (3 days/week) for 6–8 weeks on-site in Newburgh, NY, with potential to increase hours and pay based on performance.

Looking for a Bilingual Executive Admin / Personal Assistant to support CEOs with scheduling, communication, reports, and administrative tasks. Must manage calendars and have excellent organizational skills.

Provide administrative and project coordination support remotely: manage schedules, track timelines and deliverables, maintain documentation and CRMs, prepare reports and status updates, communicate with internal teams and external partners, and support process improvements to keep projects on schedule.