Top Administrative Assistant Jobs

The Administrative Assistant supports the Chair of the School of Communication & Public Affairs by managing office operations, coordinating schedules, and assisting with academic functions and departmental events.

The Administrative Assistant will manage teams, handle communications, support business management, and ensure organizational effectiveness in a fast-paced environment.

As an Administrative Assistant, you will support the CEO and manage office operations, project coordination, and administrative tasks, enhancing productivity with AI tools.

The Administrative Assistant performs receptionist, secretarial, and operational duties for AMG Surgicalist and acts as a liaison between patients, staff, and the physician.

The Administrative Assistant supports daily operations focusing on attendance, truancy, and student records while providing administrative support to staff.

Provide administrative support to executives and department managers, perform data entry, run reports, and ensure excellent customer service while maintaining organization and discretion.

Provide high-level administrative and confidential support to C-suite executives across Harvest Midstream and affiliated companies. Manage complex calendars, travel, meetings, events, communications, and office operations. Prepare documents, presentations, track invoices, resolve IT issues, and lead special projects. Mentor other administrative staff and represent the executive office with discretion and professionalism.

The Administrative Assistant provides administrative support to the mall management team, handles communication with tenants and vendors, performs office tasks, and assists in event coordination.

The Executive Administrative Assistant will manage the executive calendar, welcome visitors, handle phone calls, and organize office supplies.

Provide administrative support to managers and teams, manage calendars, organize meetings and notes, handle expense/time approvals, coordinate travel and onboarding, support project coordination, and maintain confidential information.

Provide administrative support to the Building Operations Manager including calendar and communications management, meeting coordination and minutes, document preparation, vendor onboarding assistance, database and filing maintenance, project tracking and reporting, and cross-departmental communication while maintaining confidentiality.

The Administrative Assistant will manage systems related to client onboarding, client billing, scheduling meetings, and general office support for a wealth management team.

Provide administrative support including calendar and email management, document preparation, filing, data entry, onboarding assistance, travel coordination, office supplies tracking, basic bookkeeping, and general support for a remote team.

Provide general administrative and clerical support including data entry, filing, mailing, scanning, phone handling, and updating internal systems. Manage social media posts, office supplies and breakroom, organize company events, assist cross-functionally with accounting, sales, floors and operations projects, and support project coordination to ensure smooth daily operations.

Provides high-level administrative support to senior leaders: manage communications and complex calendars, coordinate travel, take detailed meeting minutes, maintain filing, draft routine responses, assemble and summarize information, assist with budget/office services, and coordinate projects to meet objectives.

Provide bilingual (English/Spanish) administrative and HR support including onboarding, employee inquiries, payroll/timekeeping coordination, PTO and attendance tracking, compliance and record maintenance, inventory and supplies management, and coordination of employee engagement and leadership requests.

The role involves providing administrative and technical support, managing financial processes, customer service, and enhancing marketing and outreach for the Ozaukee County Planning and Parks Department.

Provide high-level administrative support for field and deployable teams: manage deployment packages, travel logistics, medical requirements, expense reports, security clearance processes, and liaise with military/government contacts while supporting onboarding, communications, and office operations.

Provide administrative support to the inpatient unit: answer calls, assist patients and staff, coordinate transfers/transport, manage supplies and reports, troubleshoot equipment, and support quality, safety, and efficiency initiatives.

Provide administrative and clerical support for a substance-use recovery program: scheduling, correspondence, meeting coordination and minutes, data entry, file management, mail distribution, client orientation, travel arrangements, and support to counseling and administrative staff. Maintain program policies, assist with implementation, and perform other assigned duties in an institutional setting while meeting required clearances and certifications.

Provide executive and operational support to the CEO including calendar and inbox management, meeting coordination, travel arrangements, project tracking, digital filing, workflow documentation, and assisting with operational systems and reporting to keep daily business operations efficient and organized.

Provide in-person administrative support for Business Services by processing accounts payable and receivable, auditing staff travel expenses, maintaining financial records, assisting with reconciliations and reporting, responding to vendor and staff inquiries, preparing purchase orders, and supporting daily operations while ensuring confidentiality and compliance.

Provide administrative and government affairs support to the Office of the Tribal Attorney: manage confidential legal files and calendars, draft and proofread legal correspondence and filings, track deadlines and legislation, coordinate meetings, travel, and intergovernmental communications, maintain contact databases, assist with grants and reporting, and support outreach while upholding cultural competency and confidentiality.

The Administrative Assistant supports the Corporate Facilities team with operations, service requests, documentation management, and vendor coordination, while maintaining organizational standards and professionalism.

Provide front-desk and clerical support for the School of Nursing and Health Studies: greet visitors, answer phones, process Workday financial forms and purchase orders, manage travel and pcard reconciliations, handle facility and mailbox tasks, coordinate vendor orders and security scheduling, and assist Office of Student Services.