Top Administrative Assistant Jobs

Provide executive and clerical support to hospital leadership including the CEO, Medical Director, committee chairs, and medical staff. Manage office operations, scheduling, correspondence, meeting preparation, and minutes transcription. Maintain confidential medical staff credential files, track action items, and complete special projects while ensuring discretion, professionalism, and timely follow-through.

Provide administrative support to HR leadership: manage complex calendars across time zones, coordinate domestic and international travel, organize events and meetings, prepare expense reports and purchase requisitions, support special projects, and handle confidential communications while building cross-functional relationships.

Provide administrative support for print operations: enter production data, track and order newsprint, assist with inventory counts, prepare commercial invoices, manage EHS documentation and file storage, coordinate departments, create and format reports, schedule meetings, maintain calendars, monitor inventory, and order supplies.

Manage day-to-day accounts receivable and administrative tasks including payment processing, cash application, daily deposits, reconciliations, customer billing support, internal reporting, sales support, recordkeeping, and general office administration while maintaining confidentiality and accuracy.

Provide high-level administrative support to senior leadership: manage complex calendars, coordinate travel and meetings, prepare materials and reports, handle confidential information, draft communications, track action items, and support project logistics and process improvements to maximize executives' time and effectiveness.

Provide clerical and administrative support for a department or program: manage systems and workflows, schedule and coordinate meetings and program logistics, answer phones, prepare and edit documents and presentations, perform data entry and maintain records, manage office supplies and petty cash, file and scan documents, and perform other assigned office duties to support staff and stakeholders.

Provides administrative and project coordination support to a vessel construction management team. Responsibilities include controlling contract documents, organizing communications, scheduling meetings, preparing agendas and presentations, recording minutes and action items, developing status reports and trackers, coordinating shipyard tours, supporting process improvements, and assisting with budgets and program deliverables. The role requires strong organization, communication, documentation, multitasking, and Microsoft Office skills, plus eligibility for a DOD Secret security clearance.

Provides administrative and clerical support to the Dean of Nursing and faculty, manages student and faculty records, scheduling, inventory, exams, accreditation and regulatory documentation, coordinates events, meetings and orientations, maintains compliance, and supports clinical and classroom systems and reporting.

Manage phones, scheduling, filing, email triage, data entry, invoicing/billing, assist payroll, maintain spreadsheets, and support office administrative tasks. Must pass background check and drug screen.

Provide high-level administrative support to executives including calendar and travel management, email and phone communications, document and presentation preparation, meeting coordination and minutes, expense processing, records management, vendor coordination, and project follow-up to ensure efficient executive and office operations.

Provide field-office administrative support including front-desk duties, mail/phone handling, AP/AR processing, job creation in JD Edwards, vendor list maintenance (JD Edwards/BCS), job file organization, monthly AP reconciliation, and payroll/job-cost review. Maintain customer files, ensure vendor compliance, and attend required safety and operations training.

Provide executive administrative support including greeting visitors, answering phones and emails, managing executive calendars and meetings, maintaining filing systems, ordering supplies, and assisting with travel arrangements. Requires strong communication, organization, and computer skills.

Provide front-office administrative support: greet visitors, answer phones and emails, manage executive calendars and scheduling, maintain filing systems, order supplies, and make executive travel arrangements.

Provide front-desk and executive administrative support including greeting visitors, answering phones and emails, managing executive calendars and meetings, maintaining filing systems, ordering supplies, and making travel arrangements. Requires strong communication, computer literacy, prioritization, and professional presentation under deadline pressure.

Provide high-level administrative support to the CEO: manage communications, schedule meetings and travel, prepare documents, organize files, coordinate external events, and maintain confidentiality and professional standards.

Provide front-desk and administrative support for a Lillington office: handle calls and emails, coordinate scheduling, maintain office organization, assist visitors, communicate policies, and support executive tasks like travel and expense reports.

Provide day-to-day administrative and operational support for the Nanuet, NY sales office. Manage transaction files in Weichert systems and local MLS, process commissions and escrow deposits, coordinate onboarding and licensing, maintain office supplies and advertising budgets, support sales leaders and associates with operational tasks, and handle reporting, scheduling, and basic office technology support.

Provide front-desk and administrative support for a behavioral health center: schedule appointments, maintain records, perform data entry for billing and benefits, answer phones, ensure HIPAA and Medicaid/Medicare compliance, and assist clients with resources and fee-setting.

Provide administrative and center support including scheduling appointments, preparing records, data entry, filing and releasing protected health information, answering phones, assisting clients with benefits and fee setting, and ensuring compliance with Medicaid/Medicare and HIPAA. Supports billing/documentation and may occasionally oversee staff.

Provide administrative and center support for a 24-hour residential recovery service: scheduling, filing, data entry, billing, answering phones, assisting clients with benefits and resources, and ensuring compliance with Medicaid/Medicare, HIPAA, and agency policies. Positions may be full-time, part-time, or PRN.

Provide front-desk and center administrative support including scheduling, data entry, filing, billing, and client services while ensuring HIPAA, Medicaid/Medicare, and agency policy compliance. Answer phones, assist consumers with benefits and fees, prepare records for appointments, and support practice manager as needed.

Provide administrative and center support for a children’s treatment team (ages 6–17). Duties include scheduling, filing, documentation, data entry, billing support, answering phones, assisting clients with benefits and fees, and ensuring compliance with HIPAA, Medicaid/Medicare, and agency policies.

Provide administrative and center support in a 24/7 residential healthcare setting: scheduling, data entry, filing, answering phones, handling protected health information, ensuring Medicaid/Medicare and HIPAA compliance, and assisting clients with benefits and resources.

Provide administrative and customer-service support at a 24-hour residential behavioral health center, including scheduling, data entry, filing, billing, phone triage, and strict HIPAA and regulatory compliance.

Provide administrative support for a mental health/substance abuse service site including scheduling, filing, data entry, client service, billing support, and ensuring HIPAA and Medicaid/Medicare compliance.