About the Team
The team is part of the Print Operations Department.
About the Role:
The Dow Jones printing facility located in Silver Spring is looking for an experienced candidate for the position of administrative assistant. Under minimum supervision performs various administrative details and uses independent judgment requiring detailed knowledge of the department and company policies. You may work independently on assignments and is responsible for the completion of projects. This part-time role is based in White Oak Maryland, reporting to the Senior Manager, Production Operations.
You Will:
Enter all commercial production details into an existing spreadsheet.
Monitor and follow procedures to order newsprint for contract print jobs and DJ.
Track newsprint consumption using existing software and Excel.
Assist in the physical inventory counting within the plant on frequent basis.
Prepare invoices for commercial work (i.e. Epoch and NYT).
Assist with EHS documentation and file storage.
Be responsible for performing a wide variety of clerical procedures that require independent judgment, ingenuity, and initiative in the utilization of computers and other equipment.
Other duties involve coordinating between departments to complete projects, setting up and formatting reports, scheduling appointments, arranging meetings, maintaining a calendar, monitoring inventory, and ordering supplies.
You Have:
Ability to establish rapport with customers and colleagues being polite and friendly.
Knowledge and proficiency in basic computer applications such as Microsoft Office and Google Workspace.
Excellent organizational skills.
Ability to multitask, excellent time management skills and the ability to distinguish and prioritize tasks that need priority.
Excellence in written and verbal communication.
Ability to communicate clearly and effectively with the customers, guests, superiors and other team member.
High school diploma, secondary education level or equivalent work experience (preferred).
Experience with email, spreadsheets, presentations and word processing applications (preferred).
Basic understanding of accounting principles to complete financial paperwork (preferred).
2 years of related work experience (preferred).
Our Benefits
Comprehensive Healthcare Plans
Paid Time Off
Retirement Plans
Comprehensive Medical, Dental and Vision Insurance Plans
Education Benefits
Paid Maternity and Paternity Leave
Family Care Benefits
Commuter Transit Program
Subscription Discounts
Employee Referral Program
#LI-Onsite
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets
Reasonable Accommodation
We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [email protected]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.
Business Area:
Dow Jones - Print OperationsJob Category:
Administration, Facilities & SecretarialUnion Status:
Non-Union roleBase Pay Range: $19.23 (Hourly Rate) - $27.47 (Hourly Rate)
We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.
For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.
For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.
Skills Required
- Ability to establish rapport with customers and colleagues
- Knowledge and proficiency in basic computer applications such as Microsoft Office and Google Workspace
- Excellent organizational skills
- Ability to multitask, strong time management and task prioritization skills
- Excellence in written and verbal communication
- Ability to communicate clearly and effectively with customers, guests, superiors and team members
- High school diploma, secondary education level or equivalent work experience
- Experience with email, spreadsheets, presentations and word processing applications
- Basic understanding of accounting principles to complete financial paperwork
- 2 years of related work experience
What We Do
When you join Dow Jones, you become part of the most dynamic, creative and savvy news and information companies in the world. As a global leader in news and business intelligence, we're newswires, websites, newspapers, apps, newsletters, databases, magazines, and video --including some of the widest-read and most-respected brands, like The Wall Street Journal, Factiva, Barron’s, MarketWatch, Financial News, DJX, Dow Jones Risk & Compliance, Dow Jones Newswires, and Dow Jones VentureSource. Our products inform the discussions and decisions that are vital to the world's commerce, while our databases make the business world more transparent. We continually develop technology to transform information into insight and prosperity. We enlighten and inspire audiences around the globe with authoritative, differentiated and trusted content.
Gallery
