Administrative Assistant

Reposted 9 Days Ago
Be an Early Applicant
Greenwood Village, CO, USA
In-Office
Entry level
Professional Services • Industrial
The Role
Manage phones, scheduling, filing, email triage, data entry, invoicing/billing, assist payroll, maintain spreadsheets, and support office administrative tasks. Must pass background check and drug screen.
Summary Generated by Built In
Company Description

Locally owned and operated, we are part of your community since May of 2006. We are fully licensed and insured for each service we offer. Each service is availiable at any hour, our 24 Hour Emergency Service meets your needs on time.

Our Mission: We go above and beyond to provide excellent services for our customers by developing our people.

Our Vision To be the #1 cleaning solution company that partners with organizations and families to protect and improve their health and well-being.

Our Values

Integrity
Honesty
Qualit

Job Description

Phone management

Scheduling and maintaining communication with office staff,

Filing and organization HR documents

Triaging general office emails and giving prompt responses or forwarding to appropriate person to respond.

Developing and updating relevant spreadsheets for data collected

Data entry into software, Invoicing and Billing, Assisting with Payroll functions and other duties as assigned.

Applicant must be able to pass a background check and a drug screen.

Qualifications

- Prospective candidate must have strong 0rganizational skills and attention to details.
- Good Time management skills.
- Applicant must have Excellent Computer skills including advance knowledge of Windows and Microsoft -Office applications (Word, Excel, Publisher, Outlook).
- Strong oral and written Communication skills.
- Good Customer service / Positive attitude
- Applicant must be Proactive with ability to take Initiative.
- Good knowledge of using Quick Books.
- Must be willing and able to learn, adapt to and use new comprehensive software such as Service Auto Pilot
- Must have experience with AP/AR practices; dealing with Invoicing, Billing etc.
- Knowledge and Experience with Payroll functions
- Any accounting experience is a plus
- College degree preferred
- Start Part time and grow into full time. Applicant must have ability to work full time.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Skills Required

  • Pass a background check and drug screen
  • Strong organizational skills and attention to detail
  • Good time management skills
  • Advanced computer skills: Windows and Microsoft Office (Word, Excel, Publisher, Outlook)
  • Strong oral and written communication skills
  • Customer service orientation and positive attitude
  • Proactive, able to take initiative
  • Knowledge of QuickBooks
  • Willingness and ability to learn and use Service Autopilot (or similar software)
  • Experience with accounts payable/accounts receivable, invoicing and billing
  • Knowledge and experience with payroll functions
  • Ability to start part-time and grow into full-time; ability to work full time
  • Accounting experience
  • College degree
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The Company

What We Do

Jani-Care Commercial Cleaning Service & Supply specializes in providing commercial and residential janitorial services and supplies to the Baton Rouge, LA area. Their expertise includes a wide range of services, such as commercial, residential, and construction cleaning, ensuring that workplaces and homes remain clean and healthy. They also serve as a distributor of janitorial supplies for their clients.

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