Top Administrative Assistant Jobs

The Administrative and Executive Assistant supports senior leadership in a federal office by managing schedules, communications, travel, and records management.

The Administrative Support Assistant is responsible for office support tasks including data entry, facilities oversight, handling inquiries, and maintaining office supplies and documentation.

Provide administrative support to mall management, handle financial tasks, assist with marketing events, and maintain office supplies and procedures.

Provide high-level administrative and confidential support to the VP, Administration and HR team, including scheduling, travel, document management, budgeting and Amex expense reconciliation. Assist with full-cycle HR tasks (recruitment, onboarding, terminations, open enrollment, payroll inquiries), maintain HR files, support audits and special projects, manage staff training and mentorship, and train employees on Lattice performance management.

Provide high-level administrative support to Supply Chain senior executives in Chicago: manage complex calendars, travel, expenses, and confidential correspondence; coordinate leadership and department meetings; support strategic cadences, PMOs, onboarding, reporting, and virtual file systems; partner cross-functionally to drive execution and streamline workflows.

Provide administrative support to the Power Generation Regulatory Compliance team including file and document maintenance, record retention, expense reporting, scheduling, compiling reports, and resolving discrepancies. Use Microsoft Office, Excel, SharePoint, and SAP to manage records and support regulatory tasks with minimal supervision.

Provide administrative support to mall management including accounts payable/receivable tasks, leasing coordination, marketing event administration, office supply and HR support, document preparation, and general projects as assigned.

Provide high-level administrative support to a division manager/executive at the FAA, including calendar management, travel coordination, VTC meeting facilitation and minutes, timesheet and SharePoint administration, correspondence handling, and general office management. Must obtain Public Trust clearance and ensure accurate use of federal travel systems and office software.

Provide high-level administrative support to a division manager/executive including calendar management, travel coordination, VTC meeting facilitation, timesheet and SharePoint maintenance, correspondence handling, minute-taking, and process support. Requires strong communication, organization, Microsoft Office proficiency, and ability to obtain a moderate-level Public Trust clearance.

Provide administrative support for litigation matters including conflicts checks, filing, electronic document management, drafting basic standardized documents, handling correspondence, and working independently with strong organization and communication skills. Insurance defense or civil litigation experience preferred.

Provide high-level executive support to the Chief Administrative Officer, managing complex calendars, travel, communications, board operations, agendas, minutes, and records. Coordinate across IT, HR, Government Relations, and Strategic Planning; draft executive correspondence and briefing materials; track strategic initiatives and action items; plan meetings and events; manage expense reporting and administrative workflows; support special projects and stakeholder engagement.

Provide onsite executive-level administrative support to the Assistant Vice Provost and Financial Aid department including data entry, correspondence, scheduling, meeting coordination and minutes, document intake/indexing into Banner and Etrieve, budget tracking and reconciliation, travel arrangements, office supply and equipment management, onboarding/offboarding paperwork, emergency response coordination, and other assigned duties to ensure efficient department operations.

The Administrative Support Assistant provides daily support, manages schedules, coordinates communication, oversees office operations, and aids project management within Bible Media Group.

Provides administrative support to Bible Media Group, manages schedules, handles office operations, and assists with project management as required by the Leadership Team.

Performs diversified clerical duties to support office operations: typing correspondence, greeting visitors, answering phones, scheduling, filing, taking minutes, collecting payments, inventory and supply ordering.

Performs diversified clerical duties to support office operations including typing correspondence, greeting visitors, answering phones, scheduling, filing, taking minutes, collecting payments, and ordering supplies.

Provide general clerical and administrative support: type correspondence, greet visitors, answer phones, schedule appointments, maintain files and patient records, take minutes, collect payments, manage inventory and order supplies. Bilingual Spanish is preferred.

Performs general clerical and office support duties including typing correspondence, answering phones, greeting visitors, scheduling meetings, maintaining files and patient records, taking meeting minutes, collecting payments, and ordering supplies. High school diploma and 1-3 years relevant experience required.

Provide general clerical and administrative support including typing correspondence, greeting visitors, answering phones, scheduling, record and patient file maintenance, taking meeting minutes, collecting payments, and ordering supplies.

Performs diversified clerical duties including typing correspondence, greeting visitors, answering phones, scheduling appointments, maintaining files and patient records, taking minutes, collecting payments, and ordering supplies. Supports daily office operations and performs related duties as needed.

Performs general clerical duties to support office operations: typing correspondence, greeting visitors, answering phones, scheduling, filing and recordkeeping, taking minutes, collecting payments, managing inventory and ordering supplies.

Provide administrative support to multiple leasing representatives including preparing proposals and presentations, entering deals in Salesforce and Lotus Notes, coordinating CAD and photo requests, scheduling meetings and travel, submitting expense reports via Emburse, and maintaining confidential, professional communications and records.

Performs diversified clerical duties including typing correspondence, greeting visitors, answering phones, scheduling appointments/meetings, maintaining office and patient files, taking minutes, collecting payments, keeping inventory and ordering supplies. Performs related administrative tasks as required.

Provide administrative and sales support to store and sales professionals: prepare for client visits, manage orders/files, schedule appointments and deliveries, handle client communications, prospect via social media, maintain sales materials, and perform deliveries and light lifting as needed.

Provide executive-level administrative support to the NINR Office of the Director: manage calendars, meetings, travel, communications, records, reports, events, onboarding, procurement, and office workflows while maintaining confidentiality and improving administrative processes.