Top Office Manager Jobs in Indianapolis, IN

Manages front-office operations for a school, including student and staff intake, records, reporting, events, communications, workflow, facilities coordination, bookkeeping procedures, fundraising support, and stakeholder relationships. Advises the operations team, supports human resources processes, maintains compliance with applicable regulations, contributes to strategic planning and special projects, and represents the organization at meetings and public events. The role requires occasional evening, weekend, and additional hours for organizational activities.

Manage branch office administration, including customer communications, invoice and payment processing, timecard and payroll support, month-end tracking, inventory, reconciliations, and documentation follow-up. Maintain accurate records, prioritize recurring deadlines, and coordinate professionally with customers, vendors, technicians, and branch leadership.

Provides executive administrative support, including calendar management, correspondence, briefing materials, office logistics, stakeholder communication, event and protocol coordination, and domestic and international travel planning. Ensures compliance with Department of State administrative and travel policies while managing invitations, attendance, venues, transportation, documentation, and post-event follow-up.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.