Executive Assistant

Company Profile

Founded in 1977, GMO is a global investment manager committed to delivering superior long-term investment performance and advice to our clients. We offer strategies and solutions where we believe we are positioned to add the greatest value for our investors. These include multi-asset class, equity, fixed income, and alternative offerings.

We manage approximately $69bn for a client base that includes many of the world’s most sophisticated institutions, financial intermediaries, and private clients. Industry-wide, we are well known for our focus on valuation-based investing, willingness to take bold positions when conditions warrant, and candid and academically rigorous thought leadership. Jeremy Grantham, GMO’s Co-Founder and Long-Term Investment Strategist, is renowned as an expert in identifying speculative investment bubbles and also as a leading climate investor and advocate.

GMO is privately owned and employs over 430 people worldwide. We are headquartered in Boston, with additional offices in Europe, Asia and Australia. Our company-wide culture emphasizes commitment to clients, intellectual curiosity, and open debate. We celebrate and respect our differences, while embracing and valuing what each of us brings to work, as we know that diverse teams in an inclusive, caring environment achieve higher engagement and better client results.

Please follow the prompts included in this job posting to apply. The application window for this role is anticipated to remain open until the job is filled, or as otherwise determined by GMO.

This individual will be responsible for providing support to the following senior executives: Chief Operating Officer, Chief Technology Officer, and two Investment Team Co-Leads. This person will be expected to develop a strong rapport with their executives and, over time, be able to proactively anticipate their needs.

This Role is a hybrid role with the following terms: 

•This role will be 3-4 days in the office depending on business needs.

•Fridays WFH.

•Flexibility to WFH when needed.

Responsibilities include

•Calendar maintenance and meeting coordination with both internal and external parties, including:

- Proactive and direct calendar support 

- Schedule Interviews

- Schedule meetings with service providers

- Coordinate IT Lunch and Learns

- Coordinate large team meetings

•Arrange travel for various team members as needed – both domestic and international

- COO travels bi-monthly to the Boston Office (coordinate flights, hotels and car service as needed)

•Prepare monthly expense reports and reconcile AMEX bills for various members of the team

•Coordinate contracts review with the Legal team and entering contracts into DocuSign

•Create and/or edit various presentations and reports on a recurring or ad hoc basis

•Prepare, review, and edit various documents and correspondences

•Attend team meetings to coordinate notes, agendas, and follow-up items

•Coordinate team events as needed

•Participate in ad hoc projects when needed

Requirements

•BA/BS or equivalent

•Minimum of 4-5 years of experience in a similar role

•Previous financial services experience or general knowledge of the financial services industry a plus

•Proactive, self-motivated, and willing to work without a lot of direction

•High level of attention to detail a must

•Positive and service-oriented attitude

•Strong verbal and writing skills 

•Strong Microsoft Office skills, specifically Microsoft Outlook, PowerPoint, Excel and Visio Word

•Proven ability to handle sensitive information

•Strong organizational skills with an understanding of how to prioritize and operate effectively with changing demands

GMO is committed to the recruitment, employment, and promotion of all candidates equally, regardless of an individual's gender, race, color, national origin, ancestry, age, religion, pregnancy, marital status, sexual orientation, gender identity or expression, military or veteran status, genetic information, physical or mental disability (except where such disability is a bona fide occupational disqualification) or any other classification protected under federal, state or local law.