Senior Executive Assistant

KSB is a leading supplier of pumps, valves and related service. Our reliable, high-efficiency products are used in applications wherever fluids need to be transported or shut off, covering everything from building services,industry and water transport to waste water treatment, power plant processes and mining. Founded in 1871 in Frankenthal, Germany, the company has a presence on all continents with its own sales and marketing organisations and manufacturing facilities. Around the globe, more than 190 service centres and around 3,500 service specialists are on hand to provide local inspection, servicing, maintenance and repair services under the KSB SupremeServ brand. Innovative technology that is the fruit of KSB’s research and development activities forms the basis for the company’s success.
People. Passion. Performance. It is these three success factors that make KSB the company it is today.
At KSB, we recognise that it is people who actually make the difference – the people we employ and the people we serve. This is why we are committed to equal rights and treatment worldwide and never lose sight of the aspects ecology and sustainability when manufacturing our products.

Position Title: Senior Executive Assistant

Reports To: Managing Director & President/Regional Executive Officer - KSB North America

Position Summary:

The Senior Executive Assistant is responsible for providing executive administrative support to the Managing Director - KSB, Inc./Regional Executive Officer – KSB North America. This role also serves as liaison to the senior management teams of KSB, Inc. and KSB North America; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The position requires excellent verbal and written communication skills, exceptional interpersonal skills, attention to detail, ability to work with confidential information, and the initiative to work in a dynamic, fast-paced environment, within a global organization. This is a full time position, located in our Richmond, VA facility, with corporate headquarters located in Frankenthal, Germany.

Location: Richmond, VA (On-site)

Responsibilities:

• Manage detailed and demanding calendar, schedules and meeting agendas

• Coordinate domestic and international travel; manage all details about reservations and itineraries

• Monitor status of critical deliverables; establish, manage and adhere to action plans with Managing Director to meet deadlines

• Monitor all incoming emails for action items and to ensure timely response as required

• Coordinate in-house and off-site meetings and events for small and large groups (including agenda, accommodations, transportation, catering)

• Organize virtual calls and meetings

• Participate in leadership meetings, take notes on actions items, and manage appropriate meetings’ follow-ups

• Plan and organize reoccurring business reviews

• Organize monthly KSB, Inc. business reports (updates, reminders, coordination and distribute timely)

• Manage/maintain outlook “Senior Management Team Calendar” and shared folders

• Coordinate and host (with the Managing Director’s direction) customer on-site visits and special guests

• Create and format advanced PowerPoint presentations

• Compose and prepare correspondence, in addition to proofreading for spelling, grammar, layout and making appropriate changes

• Assist as needed to Managing Director’s staff when rush/special/confidential assignments/tasks arise

• Manage research and lead special projects such as organizing global events with more 50 participants from different regions of the USA and international subsidiaries of KSB Group;

• Prepare expense reports, process invoices, and reconcile budgets

• Build and maintain strong business relationships with other US and International executives and their Executive Assistants

• Other duties as assigned, including supporting the functions underneath the Regional Executive Officer with ad hoc requests

Qualifications:

• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources

• Excellent verbal and written communication skills

• High level of integrity, confidentiality, and discretion in handling sensitive information

• Superior time management skills and ability to reach with appropriate levels of urgency to different situations and events

• Strong organizational skills, including disciplined follow up and follow through of the assigned responsibilities

• Ability to work in and build a team environment, developing constructive and cooperative working relationships with others, and maintaining them over time

• Able to work independently with minimal supervision but within a strategic framework

• Able to handle multiple projects and assignments at the same time; and know how to prioritize them

• Proficient user of computer-based tools to accomplish tasks, communicate and collaborate with others

• Efficient and effective phone and email communications

• Business related degree and administrative professional certification required

• A minimum of seven years of experience in executive administrative assistance is required

• Advanced level in Microsoft Office Suite; in particular, PowerPoint, Excel, and Outlook required

• Experience with Microsoft Teams and Concur highly preferred

Drug screening and background checks required.  (EOE/M/F/D/V) Drug Free Environment

KSB Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. KSB makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

We value employees who take the initiative and are committed to our company; Employees who take responsibility and for whom business success is the focus of their actions. In return, we offer fair framework conditions for collective wages and pensions, flexible working time models, individual training opportunities and the best career prospects.