Executive Assistant

At Fully Accountable, we thrive when our people thrive. We’re currently looking for an Executive Assistant to be a supportive force who empowers our CFO. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role

• Support the CFO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that client priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling for CFO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to Management and to Clients
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, mailing and maintenance of filing system and contacts database
• Coordinate, monitor, and track ongoing projects to ensure timely completion and alignment with organizational goals
• Develop and maintain strong working relationships with other CFOs
• Work closely with the CEO’s Executive Assistant to coordinate schedules, align priorities, and ensure seamless communication between the CFO and CEO
• Assist in special projects and initiatives as assigned by the CFO
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

Required skills and qualifications

• Four or more years of experience in an administrative role reporting directly to upper management (experience with accounting and taxes is a plus) 
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools including Excel and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes, unafraid of challenges, and eagerness to learn new skills
• Ability to maintain confidentiality of information with integrity related to the company and its employees