Executive Assistant

As one of the world’s leading asset managers, Invesco is dedicated to helping investors worldwide achieve their financial objectives. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world.

If you're looking for challenging work, smart colleagues, and a global employer with a social conscience, come explore your potential at Invesco. Make a difference every day!

Job Description

Your Role:

As the Executive Assistant to the Chief Information and Operations Officer (CIOO), you will provide high-level administrative support including calendar management, travel arrangements, expense reporting and acting as a gatekeeper for communications. This position also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

You Will Be Responsible For:

• Day-to-day global operations on behalf of the CIOO, which will include but not limited to scheduling, booking travel, and office logistics.
• Act as the point of contact among global stakeholders (executives, employees, clients, and other external partners and stakeholders)
• Plan leadership team off-sites, team-building events, and quarterly meetings
• Manage the schedule strategically to create optimal flow
• Coordinate meeting times with attendees, including on-site or off-site logistics, as needed
• Create daily meeting prep docs for Executives
• Adjust calendar based on continuous feedback from Executives
• Track meeting attendees via calendar invites
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Create comprehensive travel itineraries
• Act as a liaison between Executives and onsite staff as required
• Manage information flow in a timely and accurate manner

The Experience You Bring:

• Candidates must be professional, articulate, discrete, personable, flexible, and have excellent communication skills
• Each day will bring a different set of experiences; candidates must be able to adapt quickly
• You are reliable, consistent, direct, and experienced in building trust with stakeholders
• You are highly organized and thoughtful with strong customer service skills
• Proactive in anticipating, addressing, and resolving potential challenges
• You have an ability to problem solve in a fast-paced environment
• Eager to make an impact and thrive in a dynamic, hyper-growth environment
• High proficiency with Microsoft suite products
• 15+ years of experience of assistant support, both as an Executive and Personal Assistant
• Outstanding planning and organizational skills
• Exceptional written and verbal communication
• Proven ability to handle confidential information with discretion
• Experience working across multiple cultures and global constituents

Full Time / Part Time

Full time

Worker Type

Employee

Job Exempt (Yes / No)

NoWorkplace Model

At Invesco, our workplace model supports our culture and meets the needs of our clients while providing flexibility our employees value. As a full-time employee, compliance with the workplace policy means working with your direct manager to create a schedule where you will work in your designated office at least three days a week, with two days working outside an Invesco office. 

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.

Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.