Top Executive Assistant Jobs

Provide high-level administrative support to IT Senior VPs: manage calendars, schedule and coordinate meetings and travel, prepare meeting materials and reports, handle correspondence, track budgets, and administer corporate policies and databases.

Provide executive-level administrative support to attorneys: manage projects, calendars, travel, billing, document drafting/proofreading, organize filing systems, liaise with clients and teams, mentor support staff, and use firm software and research tools to ensure timely, accurate legal practice operations.

Provide high-level administrative and operational support to Molecular and Sequencing Sales leaders. Manage calendars, meetings, travel, onboarding, communications, and special projects; drive cross-functional coordination, continuous improvement, and data-driven recommendations while handling confidential information and supporting senior leadership.

Provide executive-level administrative and program support for senior leaders, managing calendars, correspondence, files, action items, travel, and special projects. Maintain confidentiality, coordinate stakeholders, draft and edit documents, and ensure timely completion of deliverables in a fast-paced, mission-focused environment requiring Secret clearance and USPACOM/CCMD familiarity.

Provide high-level administrative support to C-suite and board leadership: manage complex calendars, travel, expense reports, correspondence, and meeting logistics; prepare and present PowerPoint board materials; record and finalize minutes; maintain document storage and governance records; ensure confidentiality, sound judgment, and independent operation in a part-time (9am–2pm EST) role with occasional after-hours board meeting flexibility.

Provide executive-level administrative support to the VP of Integrated Operational Services and IOS leadership: manage complex calendars, travel, expenses, meetings, prepare materials, handle confidential information, support recruiting/onboarding, maintain records, coordinate events, and assist with special projects to keep the department running efficiently.

Provide advanced administrative support to a VP or Hospital/Medical Group President: manage schedules, prepare reports and presentations, handle confidential information, assist with meetings/events, track budgets and records, maintain filing systems, and perform data entry and correspondence.

Provide high-level administrative support to C-suite executives, managing complex calendars, travel, board and leadership meetings, confidential materials, communications, and deliverables. Exercise discretion, independent judgment, and advanced Microsoft Office and SharePoint skills to enable executive productivity.

Provide high-level support to a senior executive: manage and optimize calendars, prepare briefings, coordinate domestic and international travel, plan events and offsites, oversee candidate interview logistics and the in-office hybrid experience, and act as a discreet gatekeeper across cross-functional needs.

Provide high-level administrative support to executives including calendar and travel management, correspondence, meeting coordination and minutes, file and records maintenance, expense processing, office supply/equipment oversight, event support, and ad-hoc office projects. Requires frequent interaction with executives and occasional travel within the Dallas metro area.

Provide high-level administrative and operational support to senior leadership, managing complex calendars, travel, meetings, purchasing, expense reports, HR coordination, event logistics, correspondence, records, and special projects. Serve as liaison across departments, provide oversight to staff or student workers, maintain discretion, and adapt in a fast-paced start-up academic environment.

Provide high-level administrative support to the CEO, manage calendar, email, travel and executive communications, coordinate Board of Trustees activities, prepare meeting materials and expense reports, organize events and special projects, maintain confidential files and departmental systems, and liaise across departments to ensure timely follow-through and smooth executive operations.

Provide high-touch support to senior leaders: manage complex calendars, coordinate meetings and travel, develop executive presentations, draft communications, track action items, implement efficiencies, use productivity and AI tools, handle confidential information, and support cross-functional initiatives and special projects.

Provide administrative and operational support to executive leadership for Robinson Aviation and MedTrust: manage calendars, meetings, travel, conferences, prepare agendas/minutes and board presentations, handle FOIA and expense reports, manage facilities, security access, mail and phone coverage, coordinate events and office supplies; occasional travel required.

Serve as the CEO & Presidents principal operational partner, managing calendar, preparing briefings, coordinating follow-up and cross-functional alignment, supporting strategic priorities, improving executive office efficiency, and leading short-term operational projects while protecting confidential information and handling logistics, travel, and high-stakes engagements.

Provide high-level administrative support to FP&A VPs and Directors: complex calendar management, meeting coordination across time zones, travel and expense management, event and off-site planning, presentation/document preparation, team communications, and ad-hoc project support while maintaining confidentiality and anticipating executive needs.

Provide high-impact executive administrative support to the Head of Sports Business Affairs and senior leaders: manage complex calendars, travel, events, vendor and office logistics, and onboarding; assist with contracts and rights tracking, maintain deal and information systems, prepare presentations and trackers, and improve workflows and internal portals while supporting special projects.

Provides high-level administrative support to facility/division VPs including complex calendar and travel management, meeting preparation and minutes, board/committee coordination, invoice/PO/PCard processing, office supply and filing management, customer service, phone support, and document correspondence and reporting.

Provide high-level administrative and project support to a Starlink executive: manage complex schedules, travel, meetings, events, confidential documents, onboarding, budgeting, site visits, and cross-functional initiatives while maintaining project momentum.

Provide high-level administrative support to a senior executive: manage calendar and correspondence, coordinate complex travel and itineraries, prepare meeting materials and reports, organize events and logistics, screen communications, take meeting notes and track action items, maintain records and archives, and support special projects while protecting confidentiality and ensuring efficient time and data management across time zones.

Provide high-trust executive and personal support to the Founder & CEO: manage a complex, rapidly changing calendar; coordinate domestic and international multi-leg travel; handle personal, household, and family-office logistics; anticipate needs, solve problems proactively, and maintain confidential systems for files, contacts, and expenses. Partner closely with the Office of the CEO and internal/external stakeholders to preserve the CEO's time and priorities.

Provide high-level executive support to the Director: manage diary, correspondence, meetings and minutes; coordinate domestic and international travel; handle financial administration, expense reconciliations and procurement; support projects, HR processes, records and continuous improvement; build stakeholder relationships and ensure timely communication across the Global Engagement portfolio.

Provide on-site executive support to a senior leader: manage calendar and travel, draft executive communications, track projects in Asana, create documents in Canva, support property/vendor management (~30%), prepare meetings, handle confidential information, and improve workflows.

Provide high-level administrative support to senior executives and manage daily NYC office operations. Responsibilities include complex calendar and travel management, expense reporting, vendor and facility management, event coordination, onboarding support, budget tracking, contract negotiation, and maintaining office safety, records, and reception duties to ensure a professional, efficient workplace.

Provide end-to-end executive support to the Owner/CEO: manage calendar and inbox, coordinate travel and site visits across five Texas markets, prepare meeting materials, implement AI-driven automations, handle confidential correspondence, act as gatekeeper, and own ad hoc projects in HR, recruiting, operations, and business development.