Top Executive Assistant Jobs

Supports the CFO and Investor Relations team by managing complex calendars, prioritizing meetings, coordinating domestic and international travel, preparing quarterly earnings calls, and organizing briefing materials. Performs administrative work in PowerPoint and Excel while providing guidance to the Finance Team. Requires strong discretion, judgment, organization, communication, and the ability to manage competing priorities. This is an in-office role five days per week.

Provides executive and administrative support for international program teams at SNPO, including records management, correspondence control, scheduling, visitor reception, office administration, supply inventory, visa and foreign visit processing, and financial coordination for Saudi naval personnel. The role requires Arabic-English bilingual communication, onsite work in Arlington, Virginia, and Secret clearance eligibility.

Provides administrative and executive support to the Chief Program Officers, including calendar and communication management, meeting and event coordination, project and deadline tracking, compliance documentation, internship coordination, reporting, and confidential records management. The role serves as a liaison among program leaders, executives, external partners, schools, vendors, and community stakeholders while supporting trainings, board materials, contracts, licensing, audits, and organizational initiatives.

Provides executive, personal, financial, household, property, and administrative support to an individual and family. Responsibilities include bill payments, deposits, expense tracking, account reconciliation, payroll coordination, investment records, advisor communication, board administration, office coordination, errands, and confidential information management. The role requires strong organization, discretion, judgment, communication, flexibility, and independent follow-through in a close-knit office environment.

Provides strategic administrative and operational support to senior leadership by managing calendars, meetings, communications, travel, expenses, briefing materials, and cross-functional coordination. The role requires proactive prioritization, discretion, executive presence, strong judgment, and the ability to anticipate needs in a fast-paced environment. It is fully onsite in the Dallas-Fort Worth area and involves maintaining confidentiality while ensuring executives remain organized, prepared, and focused on business priorities.

Provides high-level administrative and operational support to the Head of Human Resources and senior leaders. Responsibilities include complex calendar management, meeting and event coordination, expense processing, domestic and international travel planning, presentation support, onboarding, performance review coordination, project tracking, and cross-team support. The role requires discretion, executive presence, proactive problem-solving, advanced Microsoft Office skills, technology and AI adoption, and strong organization in a fast-paced environment.

Provides complex, confidential administrative support to executives and business-unit leadership. Manages calendars, travel, expenses, correspondence, meetings, conferences, events, filing systems, vendor invoices, and executive communications. Handles sensitive inquiries, prepares reports, supports process improvements, and serves as an information source on company policies and procedures. Requires strong judgment, organization, communication, confidentiality, composure, and advanced Microsoft Office skills.

Supports a VP-level executive by managing complex calendars, global travel, communications, priorities, expenses, meetings, and business reviews. Coordinates cross-functional deliverables, tracks action items, prepares reports and presentations, and serves as a liaison among executives, employees, customers, and stakeholders. The role also supports leadership communications, onboarding, engagement initiatives, and organizational effectiveness while maintaining discretion, confidentiality, and strong executive relationships.

Provides proactive administrative and executive support, including calendar and meeting management, domestic and international travel coordination, presentations and reports, expense processing, meeting notes, action tracking, Microsoft Teams administration, stakeholder communication, confidential information handling, and office operations support.

Provides executive administrative and coordination support for the Vice President of Regional Economic Development. Responsibilities include scheduling, communications, records management, travel arrangements, document preparation, expense and purchasing paperwork, reporting, event support, and special projects. The role requires strong organizational, communication, discretion, independent judgment, and proficiency with Microsoft Office applications. In-office presence is required, though hybrid work may be possible depending on duties and policy.

Provides executive administrative and project management support to the Global Head of Alliance Immunology. Responsibilities include proactive calendar management, meeting and event logistics, domestic and international travel arrangements, expense processing, communication prioritization, special projects, and coordination with administrative professionals across a global organization.

Provides advanced administrative and executive support to middle management and senior leadership. Responsibilities include scheduling, domestic travel arrangements, expense reporting, liaison work, research, report and presentation preparation, records administration, board meeting support, event planning, and front desk coverage. Requires strong organization, communication, judgment, discretion, project coordination, and proficiency with Microsoft applications.

Provides remote executive assistance to small business owners, including calendar and travel coordination, email and newsletter management, social media support, presentations, invoicing, expense reports, client care, event coordination, and process documentation. The role requires strong organization, confidentiality, professionalism, independent prioritization, and proficiency with Microsoft Office 365 and cloud-based tools. This is a fully remote 1099 contractor position requiring regular business-hours availability and a dedicated home office.

Provide high-level administrative support to Commercial & Investment Banking executives: manage complex calendars, screen calls, coordinate domestic and international travel and events, process invoices and T&E, assist onboarding/offboarding, produce professional communications, and prepare/edit spreadsheets and presentations.

The Executive Assistant supports the Global Head of Growth & Enablement by managing complex calendars, travel, meetings, expenses, executive materials, and sensitive information. The role coordinates town halls, offsites, webinars, and departmental initiatives while serving as a central operational partner across a global function. Responsibilities include meeting logistics, stakeholder coordination, executive briefings, project support, and collaboration with the broader executive assistant team.

Provides executive administrative support for the Consumer Retail team by managing complex calendars, calls, meetings, travel, events, invoices, expenses, onboarding, documents, communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, proficiency in Microsoft Office, and the ability to manage competing priorities while supporting senior management.

Provide high-level executive support to senior Commercial & Investment Banking leadership: manage complex international calendars and travel, coordinate senior meetings and large events, prepare agendas and materials, track priorities and meeting takeaways, draft communications, and provide general office and floor support in a fast-paced, on-site environment.

Provides comprehensive administrative support to executives, including complex calendar management, calls, meetings, travel, events, invoices, expenses, onboarding, document maintenance, communications, and presentation preparation. Requires discretion, strong organization, professional communication, Microsoft Office proficiency, and the ability to manage competing priorities in a fully onsite environment.

Provides high-level administrative and strategic support to the Chief Finance Officer, including complex calendar and international travel management, investor and Board meeting coordination, confidential financial reporting, executive communications, and special projects. The role manages stakeholder relationships, meetings, reports, SharePoint, onboarding and offboarding, employee engagement, office support, budgets, and operational records across Northbrook and Chicago offices.

Provides high-level support to the CEO and founder by managing complex calendars, travel, meetings, communications, confidential information, and executive priorities. Coordinates board, investor, leadership, and company events; tracks action items; supports strategic initiatives; and liaises with internal and external stakeholders. Also assists with office logistics, workplace vendors, hospitality, onboarding, and team gatherings in a fast-paced hybrid environment.

Provides high-level administrative and executive support to the President and Senior Vice President. Responsibilities include complex calendar and travel management, board and committee coordination, meeting preparation, correspondence, records maintenance, event support, guest relations, exhibition administration, and special projects. Acts as the primary board liaison while maintaining confidentiality and coordinating communications, agendas, minutes, and follow-up actions.

Supports the Houston Profit Center Leader by managing calendars, travel, meetings, communications, presentations, reports, events, expenses, budgets, and special projects. Serves as a liaison among leadership, sales teams, customers, carriers, vendors, and internal stakeholders. Maintains strict confidentiality, tracks licenses and certifications, coordinates office hospitality and employee engagement initiatives, and independently manages competing priorities.

Support the CEO through complex calendar, inbox, travel, board, investor, and customer meeting management. Draft executive communications, coordinate domestic and international itineraries, track action items and cross-functional projects, and serve as a professional point of contact for stakeholders, board members, and guests. The role requires discretion, autonomy, sound judgment, exceptional organization, and strong written and verbal communication in a fast-paced technical startup.

Leads the CEO’s office by managing executive scheduling, travel, communications, meetings, events, and administrative operations. Serves as liaison to the Board of Directors, coordinates governance activities, prepares board materials and minutes, tracks action items, and supports organizational initiatives. The role requires proactive stakeholder communication, project coordination, confidentiality, strong judgment, and advanced Microsoft Office proficiency.

Provide high-level administrative and operational support to the CMO and Head of Enterprise Services Management. Responsibilities include calendar and travel coordination, meeting planning, expense processing in Coupa, correspondence and presentation preparation, database maintenance, and confidential communication. The role requires strong organization, judgment, adaptability, discretion, and proficiency with Apple platforms and Google Workspace. This is a hybrid position based in New York City.