Top Administrative Assistant Jobs

Greet and direct visitors, answer multi-line phones, issue badges, manage UltiPro reports, process and code invoices, submit check requests, handle mail, and administer MVR process to support front-office operations.

The Administrative Assistant supports the Early Intervention Program by providing administrative support, maintaining records, assisting with reports, and ensuring efficient operations.

The Administrative Assistant will support the CHRO by managing travel, processing expense reports, scheduling meetings, and providing general administrative support.

Provide on-site administrative and receptionist support for the Arkansas facility: manage communications, prepare documents and presentations, coordinate travel and meetings, process onboarding paperwork, maintain records and supplies, assist with reports and projects, and ensure confidentiality and professional office operations.

Provides administrative support to attorneys and legal teams: drafting and proofreading documents, managing electronic/paper filing and workflow tools, overseeing billing and prebills, mentoring LSAs, coordinating time/expense entry, and ensuring confidential, timely, high-quality deliverables in a fast-paced law firm environment.

Provide clerical and office support for a Wichita engineering office: data entry, phones, mail, document prep, travel booking, scheduling, meeting/event coordination, and assist project teams with template-based documents and project tracking.

Part-time Administrative Assistant in Student Financial Services serving as front-counter contact for students and visitors, answering financial aid and FAFSA questions, directing to advisors, collecting/scanning/indexing documents, maintaining student record confidentiality, and providing phone/email support (20–25 hours/week).

Provide administrative and office support across multiple departments: word processing, spreadsheets, reporting, data entry, reception, document management, filing, internet research, and ad-hoc executive support.

Handle all accounting for grain purchases and sales including data entry, payments to farmer-suppliers, freight payables, daily merchandising and monthly reports, maintain grain accounting software, weigh and grade inbound/outbound grain, interact with operations, finance teams, suppliers and warehouse examiners, and provide merchandising backup. May require overtime and weekend work.

Provide front-desk reception and clerical support to executive management, project managers, and office staff. Duties include answering phones, greeting visitors, mail handling, data entry, maintaining vendor/insurance/W-9 records, entering invoices, generating insurance reports, maintaining SAM and HUBZone registrations, supporting HR/safety documentation, and general office maintenance and errands.

Provide high-level administrative support for corporate real estate functions including document preparation, redlining leases and agreements, database and file management, scheduling, meeting coordination, expense processing, vendor and interdepartmental coordination, marketing material maintenance, and backup support for the administrative team. Ensure timely processing of documents and maintain confidentiality.

Provide administrative and clerical support to attorneys and legal teams, manage electronic and paper filing in the firm's DMS, draft and proofread legal documents, oversee billing and workflow tasks, mentor/support LSAs, coordinate virtual collaboration, handle confidential matters with discretion, and prioritize multiple projects in a fast-paced law firm environment.

Provide administrative support to up to 14 Extension Associates across the Hudson Valley, NYC, and Long Island. Manage office operations, complex calendars, communications, records, and financial tracking. Draft and distribute materials, support Seafood HACCP training participant inquiries, and coordinate events, travel, and vendor logistics. Serve as primary point of contact for stakeholders and maintain professionalism, confidentiality, and inclusive relationships.

Provide high-level administrative support to senior leaders: manage calendars and email, coordinate travel and expenses, support events and projects, prepare presentations and communications, track team engagement and administrative processes, and partner daily with executives to prioritize work in a fast-paced hybrid Boston office.

Provide front-desk and administrative support in a healthcare setting: answer phones, manage records and scheduling in EHR, handle mail, draft responses, assist team projects, and support public inquiries while following policies and maintaining confidentiality.

Provide administrative and sales support to store and sales team: prepare for client visits, manage orders/files, schedule appointments and deliveries, prospect via social media, maintain client communications, organize inventory, and perform light deliveries.

Provide secretarial, technical, and organizational support to lawyers and managerial staff: draft and proof documents, manage calendars, calls, mail, travel, billing and expenses, organize meetings, cover reception, and complete assigned special projects while maintaining confidentiality and meeting deadlines.

Provide secretarial, technical, and organizational support to attorneys and managers: manage assignment desk, handle calendars, draft correspondence, coordinate travel and billing, liaise with clients, and support practice operations to ensure smooth departmental workflow.

Provide general administrative and clerical support including training staff, developing procedures, maintaining confidential files, preparing invoices and purchase orders, data entry, interpreting program rules, scheduling and coordinating activities, representing the agency at meetings, and possibly supervising subordinate staff.

Provide secretarial, technical, and organizational support to attorneys and managers: manage assignment desk, calendars, travel, billing, time entry, draft documents, liaise with clients, and support practice operations and collections.

Provide administrative and accounting support for the Civil Department including accounts payable and receivable, payroll review, compliance audits (certified payroll, EEO, community hiring), contract insurance certificate checks, electronic file maintenance, and other assigned office or field duties to ensure accurate billing, payments, and regulatory compliance.

Provide administrative support to government affairs and public relations teams: manage membership records and dues, coordinate events and meetings, handle member communications, assist with lobbying compliance and timekeeping, prepare advocacy materials, run errands, and maintain day-to-day office operations and supplies.

The Senior Administrative Assistant provides clerical support, coordinates scheduling, manages communications, and assists department leadership at the University of Miami.

Provide high-level administrative support to SVP and merchant leaders: manage complex calendars, coordinate travel and expenses, organize meetings and events, maintain files and records, analyze and improve office systems, support training/conferences, handle confidential matters, and complete special projects while collaborating across departments.

Provide high-level administrative support to four investment principals: manage complex calendars, prepare meetings and follow-ups, coordinate travel and expenses, partner with admin teams for coverage, and improve administrative processes to enable strategic priorities.