Top Administrative Assistant Jobs

Performs clerical and administrative support duties, including correspondence, visitor reception, telephone handling, appointment scheduling, record and file maintenance, meeting minutes, payment collection, inventory management, and supply ordering. Requires a high school diploma or equivalent and 1–3 years of relevant experience.

Performs routine administrative and office support duties, including correspondence, data entry, order tracking, record keeping, telephone and visitor management, mail and shipping, filing, report generation, meeting scheduling, travel coordination, supply ordering, and special projects. Requires strong communication, multitasking, computer proficiency, and the ability to work in a fast-paced environment.

Provides clerical and administrative support for an office or department, including correspondence preparation, visitor and telephone assistance, appointment scheduling, file and patient record maintenance, meeting minutes, payment collection, inventory tracking, and supply ordering. Requires a high school diploma or equivalent and 1–3 years of relevant experience.

Provides clerical and administrative support for an office or department, including correspondence, visitor reception, telephone coverage, appointment scheduling, filing, record keeping, meeting minutes, payment collection, inventory management, and supply ordering. Performs related duties as needed.

Provides clerical and administrative support for an office or department, including correspondence, visitor reception, telephone coverage, appointment scheduling, filing, record keeping, meeting minutes, payment collection, inventory management, and supply ordering. Performs related duties as needed.

Provide high-level administrative support to the Director of Food & Beverage: manage calendars, take and transcribe confidential dictation, prepare correspondence and reports, maintain filing systems, screen calls and visitors, arrange travel, record meeting minutes, follow up on delegated items, and perform other clerical duties while adhering to company policies and promoting positive public relations.

Serve as first point of contact for guests and incoming calls, provide excellent customer service, perform data entry, invoicing, payments collection, accounts payable support, create reports/spreadsheets, filing, purchase order creation, and assist management with administrative tasks.

Provide in-office administrative support to attorneys and paralegals including calendar and court scheduling, file organization, mail and document handling, phone screening, drafting correspondence, and billing support while maintaining confidentiality and meeting deadlines.

Provide front-desk and center administrative support including scheduling, data entry, filing, billing support, answering phones, assisting clients with benefits and fee setting, and maintaining HIPAA and Medicaid/Medicare compliance.

Serve as front-desk representative for an immigration law firm: greet visitors, provide information, handle mail and errands, perform filing, data entry, document preparation, maintain front desk area, and support administrative staff and special projects.

Provide advanced word-processing and clerical support for administrators and faculty, produce complex correspondence and reports, maintain program websites, input and format grant data using Teleform, SPSS, EndNote, and Excel, and perform recordkeeping, customer relations, and other assigned administrative duties.

Provide administrative and staff support to a department head: maintain records, prepare reports, coordinate and distribute information and materials, and organize departmental duties to ensure efficient operations.

Provide administrative and office support to management and executives including schedule and meeting coordination, correspondence, recordkeeping, report and presentation preparation, project coordination, supplies management, and stakeholder communication to ensure efficient office operations.

Provides office management and administrative support for the Adolescent Substance Use Recovery Initiative, including managing consumer records/EHR, handling referrals and authorizations, coordinating communications, maintaining documentation and insurance requirements, supporting leadership and meetings, and ensuring policy compliance and accurate reporting.

Provide executive-level administrative support to CPE IEW&S headquarters including record keeping, visitor and call handling, executive calendar and meeting coordination, travel authorization assistance via DTS, time and attendance entry in ATAAPS, MIRARS access management, correspondence preparation per AR 25-50, and database/spreadsheet maintenance and administrative data analysis.

Provide administrative support including writing memos, filing, maintaining files and spreadsheets, calendar management, scheduling, meeting notes, travel processing, preparing correspondence and reports, and coordinating taskings and data calls for program and project managers.

Provide financial and travel administrative support for the Operations Department, including processing invoices and funding documents, monitoring/reconciling funding streams, administering Defense Travel System (DTS) and related travel programs, preparing reports and spreadsheets, coordinating CONUS/OCONUS travel requirements and approvals, and supporting card program and travel compliance in accordance with JTR and DoD regulations.

Serve as front-desk first contact, manage calls and appointments, perform data entry into client systems, support outreach and engagement, handle administrative tasks, and assist with client conflict de-escalation and documentation to support program operations.

Provide front-line administrative support for the School of Design & Communication and Department of Music. Serve as primary contact for students, faculty, and visitors; coordinate scheduling, events, communications, supply inventory, and equipment checkout; manage office operations and logistics.

Provide administrative support including correspondence, calendar and travel coordination (via Outlook), phone screening, scheduling meetings across time zones, arranging video/teleconferences, and maintaining physical and electronic archives while preserving confidentiality.

Provide administrative support, organize documentation, assist in product tastings, coordinate meeting schedules, and handle data entry tasks.

Provide administrative support to CFO and General Counsel including scheduling, travel coordination, document control, invoice and expense processing, PCard reconciliation, SharePoint maintenance, presentation preparation, meeting/event logistics and note-taking, liaison with cross-functional teams, and support for ad hoc finance and office tasks.

The Administrative Assistant will perform general office duties, manage client paperwork, resolve service issues, and communicate professionally with clients.

Perform administrative support including data entry, document processing, billing, and project coordination. Assist with time-off requests, safety reports, and general office tasks while supporting the project admin team.

Provide administrative support including calendar management, phone and email handling, filing and document preparation, travel arrangements, office supply management, and assistance on special projects. Support executives and the team to ensure smooth office operations; prior fashion industry experience preferred.