Top Administrative Assistant Jobs

The Administrative Assistant supports operational departments by coordinating logistics, maintaining records, compiling reports, and performing clerical tasks with minimal supervision.

Provide comprehensive administrative support to attorneys in a Private Wealth Planning practice: schedule and manage client execution meetings, handle billing/time-entry, maintain document and filing systems, draft routine correspondence, arrange travel/calendars, and deliver high-quality client service.

Provide administrative support to the Corporate Legal Affairs division and General Counsel, including reviewing and summarizing legal documents, preparing legal instruments and correspondence, maintaining legacy records, assisting with contract addenda and database management, processing invoices and mail, and preparing lobbyist registration and disclosure forms.

Provide front-line administrative support: answer high call/email volume, schedule service, handle billing and correspondence, match supplier credits, assist stores and managers, prospect new business, and resolve office/store issues while maintaining organization, prioritization, and customer-facing duties.

Provide sales and marketing administrative support: greet customers, process/close home sales, maintain customer records and inventory software, run credit checks, create sales agreements, take photos/videos for marketing, audit marketing materials, coordinate follow-up and communications, attend meetings and trainings, and perform general office tasks.

Provide clerical and resident-facing support to the Property Manager for two multifamily communities: greeting residents, processing leasing and rent paperwork, coordinating maintenance work orders, ensuring compliance with Fair Housing/ADA/OSHA, maintaining waiting lists, and supporting outreach and community engagement.

Provide administrative and clerical support to the Property Manager for two communities: greet residents, handle calls, assist with leasing and move-ins, process rent and deposits, manage resident files and compliance, coordinate maintenance work orders, maintain waiting lists, and support marketing and community engagement.

Provide high-level administrative support to DHS executives: manage calendars, schedule meetings, coordinate travel, draft correspondence and briefing materials, maintain records and SharePoint, track action items, and support office policies and special projects.

Provide high-level administrative and program support to DHS offices including executive calendaring, travel coordination, meeting logistics and minutes, correspondence drafting, records management, policy support, and stakeholder liaison duties.

Provide high-level administrative support to DHS executives: manage calendars and meetings, coordinate travel, draft correspondence and briefing materials, maintain records and filing systems, take meeting minutes, liaise with stakeholders, and support office policies, special projects, and logistics.

Provide high-level administrative and program support to DHS offices: manage executive calendars, schedule meetings, coordinate travel, draft correspondence, prepare briefing materials, maintain records and filing systems, organize meetings and minutes, liaise with stakeholders, and support office policies, special projects, and budget analysis.

Provide high-level administrative and program support to DHS executives: calendar and travel coordination, meeting logistics and minutes, correspondence drafting/editing, records management, stakeholder liaison, and office systems/process improvement.

Provide high-level administrative and program support to DHS offices: calendar and travel coordination, meeting logistics and minutes, drafting correspondence and briefing materials, records management, stakeholder liaison, and various office systems and policy support for executives and managers.

Provide high-level administrative and program support to DHS executives: manage calendars, schedule meetings, coordinate travel, draft correspondence, maintain records, prepare briefs and reports, organize meetings and minutes, liaise with stakeholders, and support office policies, systems, and special projects.

Provide high-level administrative support to DHS executives: calendar and travel coordination, meeting logistics and minutes, drafting correspondence, records management, stakeholder liaison, and office policy/process support. Prepare briefing materials, reports, and handle special projects as assigned.

Provide high-level administrative and executive support to DHS executives: manage calendars, schedule meetings and travel, coordinate stakeholders, draft correspondence, maintain records and filing systems, prepare briefing materials and minutes, and support office policies, procedures, and special projects.

Provide high-level administrative and program support to DHS offices including calendar and travel management, meeting logistics and minutes, drafting correspondence and briefing materials, records management, stakeholder liaison, office systems improvements, and special projects support for senior executives.

Provide high-level executive administrative support to DHS offices including calendar and travel management, meeting logistics, drafting correspondence, records management, preparing briefing materials, coordinating stakeholders, and leading special administrative projects.

Provide high-level administrative support to executives: manage calendars, schedule meetings, coordinate interviews and travel, draft and edit correspondence, prepare briefings and minutes, maintain records and filing systems, liaise with stakeholders, support office policies/procedures, and conduct special projects and budget analysis.

Provide high-level administrative and program support to DHS offices: manage executive calendars, schedule meetings, coordinate travel (domestic/international), draft/edit correspondence and briefing materials, maintain records and filing systems, prepare meeting minutes and reports, liaise with stakeholders, and support office policies, special projects, and logistics.

Provide high-level administrative support to executives: manage calendars, schedule meetings, coordinate travel (domestic/international), draft/edit correspondence, maintain records and filing systems, produce briefing materials and minutes, liaise with stakeholders, and support office policies, special projects, and logistics.

Provide administrative support for Sharon and nearby operating divisions: manage files, process invoices and POs (SAP), compile budget and compliance reports, handle reception/telephone duties, assist customers on billing and service questions, track inventory and work orders, and perform miscellaneous clerical tasks.

Provide advanced administrative support to faculty and research lab staff including calendar and travel coordination, meeting and event facilitation, expense reporting, file and records management, assistance with grant submission materials and manuscript support (PubMed/PMCIDs), ordering supplies, basic IT/office-technology support, onboarding/offboarding, and other research-administration tasks.

Provide high-level, confidential administrative support to senior management: manage calendars, schedule meetings, coordinate domestic and international travel and visas, process expense reports, communicate with executives and clients, prepare presentations, support conference logistics, and provide backup to other office assistants.

Provides clerical and administrative support for an office or department, including correspondence, visitor reception, telephone coverage, appointment scheduling, filing, record keeping, meeting minutes, payment collection, inventory management, and supply ordering. Spanish bilingual ability is preferred. The role requires a high school diploma or equivalent and 1–3 years of relevant experience.