Title: Executive Administrative Assistant
Clearance Type: Secret
Scope: Perform administrative and executive level tasks for CPE IEW&S headquarters to ensure day-to-day office automation and daily administrative functions.
Responsibilities (including but not limited to):
- Record keeping and file maintenance.
- Directing visitors and answering inquiries.
- Coordinating meetings and executive level calendar scheduling and maintenance.
- Preparing and reviewing general correspondence for accuracy, regulation compliance and completeness.
- Answering and directing incoming phone calls.
- Handling conference room scheduling requests.
- Assisting personnel in preparing travel authorizations in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS).
- Inputting personnel time and attendance records into the Automated Time and Attendance and Production System (ATAAPS).
- Maintaining and filing personnel time and attendance records.
- Database and spreadsheet development/maintenance.
- Administrative data management, analysis, and research.
- Maintaining administrative access to the Manpower Information Retrieval and Reporting System (MIRARS).
- The ability to work with government-provided software packages (i.e. Microsoft Word, Excel, Project, Outlook and PowerPoint).
- Prepares correspondence to include Star and SES notes and certificates of appreciation
- Ensures all correspondence is in accordance with AR 25-50 prior to signature.
Required Qualifications:
- Bachelor’s Degree and a minimum of six (6) years of experience. Two (2) of those years must be experience supporting a Flag Officer or SES as an Executive Assistant.
- Can be substituted with an Associate’s Degree and ten (10) years of experience; OR twelve (12) years of experience.
Skills Required
- Secret security clearance
- Bachelor's degree and a minimum of six years of experience (two years supporting a Flag Officer or SES as an Executive Assistant)
- OR Associate's degree and ten years of experience, OR twelve years of experience (substitution options)
- Minimum two years experience supporting a Flag Officer or SES as an Executive Assistant
- Experience preparing correspondence in accordance with AR 25-50
- Experience assisting with travel authorizations using the Defense Travel System (DTS)
- Experience inputting and maintaining personnel time and attendance records in ATAAPS
- Maintenance of administrative access to MIRARS
- Proficiency with Microsoft Word, Excel, Project, Outlook, and PowerPoint
- Experience with database and spreadsheet development, maintenance, data management, analysis, and research
What We Do
We are a provider of Information Technology (IT) professional services, software solutions and professional development training. Our core competencies evolved from leveraging IT enablers for knowledge management with an emphasis on Web Based Knowledge Portals and Portal Services, Server/System Services, SharePoint Development and System Administration and SQL Server Services. Our capabilities have expanded to include software development, technical training support and field support services. Our Mission Combine technical expertise, innovative approaches, and operational experience to solve our customers’ most complex challenges. Our Vision A corporate family driven to lead globally with innovative vision, flawless execution, continuous adaptability and a profound appreciation for the missions we serve. Guiding Principles Satisfy the customer – “Exceed expectations” Set the Example – “Be out front” Be Responsive – “Timing is everything” Persevere – “Find a way” Please also visit PTP Talent Acquisition on LinkedIn www.linkedin.com/in/ptptalentacquisition
