Top Entry Level Operations Jobs in Philadelphia, PA

Provides administrative and office support across New York and Philadelphia offices. Responsibilities include welcoming visitors, managing conference rooms, coordinating food and events, handling facilities requests, monitoring inboxes, supporting onboarding, processing tax returns, managing mail and supplies, and responding to recurring and ad hoc requests. Requires strong customer service, communication, organization, multitasking, problem-solving, and Microsoft Office skills.

Supervises centralized operational activities within a technology and asset management company. The provided description does not specify detailed responsibilities, required qualifications, technologies, travel expectations, or clearance requirements.

Processes and reviews domestic and international mutual fund transactions, submits client trading orders, maintains securities and account data, investigates root causes, and supports timely settlement. The role responds to internal and external client inquiries, coordinates with operational teams, implements assigned solutions, manages multiple time-sensitive tasks, and maintains confidentiality, accuracy, and service quality.

Processes corrections, reversals, securities setups, account maintenance, and client transactions across multiple systems. Reviews transaction information, researches root causes, resolves issues, responds to client inquiries, and implements assigned solutions. The role coordinates with operational teams, manages time-sensitive workloads, maintains confidentiality and accuracy, and recommends process and system improvements while following policies, procedures, regulations, and client instructions.

Configure, optimize, and maintain HubSpot CRM environments supporting sales and revenue operations. Responsibilities include workflow and pipeline configuration, data integrity and governance, CRM audits, automation, client account deployments, integrations with sales technology, reporting support, documentation, enablement, and troubleshooting. The role partners with RevOps, sales leadership, data teams, and clients to improve scalability, system reliability, sales productivity, and revenue visibility.

Lead Foodhub’s US business with full accountability for commercial growth, market expansion, operations, customer and partner success, team building, and profitability. Partner with the CEO and global leadership to define strategy, build scalable operating structures, develop strategic partnerships, strengthen customer relationships, guide product innovation, establish performance KPIs, and create a high-ownership culture.

Join TekniPlex's talent community to stay connected for future opportunities across various fields, contributing to innovative material solutions.

Processes retirement-plan distributions and loans accurately while complying with procedures and regulatory requirements. Manages high-volume, time-sensitive participant requests, conducts outbound verification calls, gathers documentation by email, and records interactions in Jira and related systems. Collaborates with teammates to improve workflows, maintain quality, and support participant satisfaction. The role requires strong organization, communication, adaptability, and willingness to learn retirement-services processes.

Manages workflow and production oversight across tax, bookkeeping, accounting, and tax resolution services. Coordinates deadlines, workloads, staff responsibilities, client onboarding, billing, collections, and engagement budgets. Leads process improvement, internal controls, reporting, practice management systems, AI and automation workflows, vendor and IT coordination, staff training, and administrative supervision. Ensures consistent client service, operational efficiency, deadline compliance, and accurate management visibility.

The Business Operations Associate supports customer service, analyzes operational data, collaborates across teams, and drives improvements in customer experiences. The role includes rotations through various internal departments.

The Fund Operations Analyst supports fund operations including oversight of service providers, managing day-to-day responsibilities, and assisting with regulatory filings and reporting.

Provide entry-level investment operations support including security master setup and maintenance, trade and pricing support, corporate actions and dividend processing, client onboarding, exception resolution, vendor communication, and participating in system testing and process documentation.