Top Office Manager Jobs

Assistant Front Office Manager overseeing front desk and guest services operations at a luxury hotel. Responsibilities include leading and training teams, managing scheduling and payroll processes, coordinating room assignments with housekeeping, resolving guest concerns, monitoring feedback, conducting financial audits, maintaining records, supporting hotel service initiatives, and responding to emergencies. The role requires strong guest service leadership, hospitality experience, organizational skills, and familiarity with hotel property management systems.

Manage daily office communications, customer scheduling, job assignments, employee time and purchase tracking, inventory, invoicing support, estimator assistance, and social media and email outreach. The role requires strong computer, CRM, customer service, scheduling, communication, organizational, and basic business skills. The position is mostly remote but requires transportation, a driver's license, fluent English and Spanish, and U.S. citizenship.

Manages office administration across multiple sites, including invoice creation, data entry, material ordering, purchasing, supply inventory, employee time records, and vendor coordination. Maintains documentation, network layouts, service requests, trouble tickets, and delivery tracking. Prepares reports and communications, supports customers and external vendors, and ensures accurate, timely completion of administrative tasks using Microsoft Office and company software tools.

Supports the executive team by managing complex calendars, domestic and international travel, meeting preparation, expenses, and confidential information. Runs day-to-day office operations, including supplies, lunches, vendors, mail, shipments, visitors, onboarding logistics, and events. Also identifies process improvements and handles special projects. The role requires strong organization, communication, initiative, discretion, adaptability, and proficiency with Google Workspace and Slack.

Own the Menlo Park office experience, including vendors, facilities, budgets, supplies, security, safety, events, office moves, and space planning. Support executive operations through travel booking, expense reconciliation, and executive visits. Manage onboarding and offboarding logistics, badge access, seating, visitors, and multi-site office coordination. This is a full-time, five-day-per-week office-based role requiring occasional early starts and travel.

Coordinates hotel front-office operations, supervises and trains front-desk staff, resolves guest concerns, supports sales and revenue goals, processes charges and cash, maintains procedures and records, and assists the General Manager with daily hotel operations.

Provide high-touch executive support and run day-to-day NYC office operations. Manage calendars, travel, vendor relationships, events, and operational systems. Support business development with research, outreach coordination, and materials. Coordinate across teams, onboard local hires, track action items, and solve operational blockers.

Oversee daily dealership business office operations, including DMV licensing and regulatory compliance, accounting and month-end close activities, WIP reporting, reconciliations, payment authorization, deal documentation, payroll timecard approval, staff supervision, records management, and workflow improvement. Coordinate with sales, finance, service, banks, customers, vendors, and management to resolve transaction and funding issues while ensuring accurate, timely, and compliant business processes.

Manage administrative operations for a retirement residence, including resident engagement and records, accounts receivable and payable, payroll, benefits, scheduling, compliance, supply management, and reception oversight. Lead and train reception staff, resolve resident concerns, support sales experiences for new residents, and ensure accurate, timely administrative and financial processes in a 24/7 environment.

Manages front-office operations, including teammate training, payroll and HR administration, accounts payable and receivable, cash handling, customer service, and adherence to company procedures. Maintains accurate records, supports internal and external customers, and adapts to competing priorities in a fast-paced collision service center.

Manage daily office operations while providing comprehensive executive and personal assistance to the CEO. Responsibilities include vendor and facility coordination, workplace experience, onboarding logistics, calendar and travel management, communications, meeting preparation, minutes, expense processing, board support, confidential records, and special projects. The role requires discretion, strong organization, responsiveness, and direct C-suite support experience in a fast-paced hybrid technology environment.

The Office Manager supports daily school operations by serving students, families, and staff; managing enrollment, attendance, student records, communications, bill payment, accounting, procurement, supplies, and event logistics. Responsibilities vary by specialization across communications, data and systems, and finance. The role requires strong organization, communication, accuracy, multitasking, and professionalism, with 1–3 years of teaching or school administrative office experience and a bachelor's degree.

Coordinates HR functions including employee data, recruitment support, payroll inquiries, records, policy guidance, compliance, and employment actions. Manages business office operations such as accounts receivable, billing, insurance claims, resident trust funds, deposits, financial verification, census updates, and office procedures. Communicates with employees, residents, families, and external stakeholders while training backup staff and ensuring regulatory deadlines are met.

Oversee daily office operations, lead and mentor a small administrative team, maintain policies and workflows, coordinate onboarding and training, manage vendors, supplies, and facilities support, and assist leadership with projects and communications. The role promotes operational efficiency, professionalism, collaboration, and a positive workplace environment.

Manage daily office operations, facilities, vendors, supplies, shipping and receiving, visitors, workplace readiness, and employee support. Provide onsite executive, VIP, meeting, event, and offsite logistical assistance. Coordinate repairs, maintenance, contracts, invoices, inventory, access procedures, safety, and emergency preparedness while improving the workplace experience. This is an onsite role requiring strong organization, communication, discretion, and proactive problem-solving.

Leads daily front-office operations in a clinic, supervising staff, managing schedules, budgets, supplies, records, and contracts. Ensures compliance with healthcare regulations, HIPAA, payer guidelines, and organizational policies. Handles hiring, onboarding, training, performance reviews, patient escalations, and process improvements while collaborating with providers and management to support efficient, high-quality patient care.

Manage daily Seattle office operations for a civil litigation firm, including supervising support staff, implementing policies, hiring and onboarding, training, facilities coordination, expense reconciliation, events, and HR matters. The role supports firm leadership, maintains an organized workplace, and improves office workflows while handling confidential information with discretion.

The Office Manager oversees daily Scottsdale office operations, supervises administrative support staff, implements policies, assists with hiring, onboarding, and training, and coordinates facilities, expenses, meetings, and quarterly events. The role supports partners and administrative leadership, handles HR matters confidentially, and maintains an organized, professional workplace. Candidates need law firm experience, management or HR experience, strong organizational and communication skills, discretion, independence, and proficiency with Microsoft Office and Adobe Acrobat.

Design user flows, journeys, wireframes, and prototypes for enterprise transformation initiatives. Conduct user research, usability testing, and journey mapping; translate insights into intuitive B2B and B2B2C experiences. Collaborate with cross-functional stakeholders, facilitate workshops, extend design systems, and prototype AI-enabled interactions. Advocate for users and guide redesign decisions from concept through validation.

Leads UX design for enterprise transformation initiatives, owning user flows, journeys, wireframes, prototypes, research, usability testing, and journey mapping. Partners with stakeholders to simplify complex processes, translate insights into human-centered B2B and B2B2C experiences, extend design systems, prototype AI-enabled interactions, and facilitate ideation and validation workshops.

Design user flows, journeys, wireframes, and prototypes for enterprise transformation initiatives. Conduct user research, usability testing, and journey mapping; translate findings into intuitive B2B and B2B2C experiences. Collaborate with stakeholders, contribute to design systems, prototype AI-enabled interactions, and facilitate workshops from ideation through validation.

Lead UX design for enterprise transformation initiatives, owning user flows, journeys, wireframes, prototypes, research, usability testing, and journey mapping. Translate user insights into intuitive B2B and B2B2C experiences, contribute to design systems, prototype AI-enabled interactions, and facilitate collaborative workshops. Partner with cross-functional stakeholders to simplify complex problems and guide experience redesign from concept through validation.

Part-time, on-site Office Manager responsible for daily headquarters operations, including mail, check deposits, phone coverage, office supplies, vendor coordination, service schedules, workspace reservations, and company events. The role requires strong organization, independent work, discretion with financial documents, clear communication, basic computer skills, and the ability to perform light physical tasks.

Oversee daily office administration for the Gainesville Administration Building and support related plant operations. Responsibilities include matching receiving records to purchase orders and invoices, processing purchasing information, reconciling inventory and product yields, managing supplies and petty cash, coordinating repairs and IT support, maintaining records, controlling office access, and facilitating paperwork between office and plant. The role also provides administrative support across locations and requires daily errands to the plant and post office.

Manages reception, visitor services, office facilities, supplies, seating, vendors, mail, onboarding support, events, safety procedures, equipment, expenses, and workplace requests. Coordinates building access, maintenance, deliveries, relocations, and basic IT or AV troubleshooting while supporting employee experience and business continuity. Requires strong organization, communication, multitasking, office technology proficiency, and prior office management, hospitality, or administrative experience.