Top Office Manager Jobs

Manage daily office operations, facilities, vendors, supplies, shipping and receiving, visitors, workplace readiness, and employee support. Provide onsite executive, VIP, meeting, event, and offsite logistical assistance. Coordinate repairs, maintenance, contracts, invoices, inventory, access procedures, safety, and emergency preparedness while improving the workplace experience. This is an onsite role requiring strong organization, communication, discretion, and proactive problem-solving.

Leads daily front-office operations in a clinic, supervising staff, managing schedules, budgets, supplies, records, and contracts. Ensures compliance with healthcare regulations, HIPAA, payer guidelines, and organizational policies. Handles hiring, onboarding, training, performance reviews, patient escalations, and process improvements while collaborating with providers and management to support efficient, high-quality patient care.

Manage daily Seattle office operations for a civil litigation firm, including supervising support staff, implementing policies, hiring and onboarding, training, facilities coordination, expense reconciliation, events, and HR matters. The role supports firm leadership, maintains an organized workplace, and improves office workflows while handling confidential information with discretion.

Design user flows, journeys, wireframes, and prototypes for enterprise transformation initiatives. Conduct user research, usability testing, and journey mapping; translate insights into intuitive B2B and B2B2C experiences. Collaborate with cross-functional stakeholders, facilitate workshops, extend design systems, and prototype AI-enabled interactions. Advocate for users and guide redesign decisions from concept through validation.

Leads UX design for enterprise transformation initiatives, owning user flows, journeys, wireframes, prototypes, research, usability testing, and journey mapping. Partners with stakeholders to simplify complex processes, translate insights into human-centered B2B and B2B2C experiences, extend design systems, prototype AI-enabled interactions, and facilitate ideation and validation workshops.

Design user flows, journeys, wireframes, and prototypes for enterprise transformation initiatives. Conduct user research, usability testing, and journey mapping; translate findings into intuitive B2B and B2B2C experiences. Collaborate with stakeholders, contribute to design systems, prototype AI-enabled interactions, and facilitate workshops from ideation through validation.

Lead UX design for enterprise transformation initiatives, owning user flows, journeys, wireframes, prototypes, research, usability testing, and journey mapping. Translate user insights into intuitive B2B and B2B2C experiences, contribute to design systems, prototype AI-enabled interactions, and facilitate collaborative workshops. Partner with cross-functional stakeholders to simplify complex problems and guide experience redesign from concept through validation.

Part-time, on-site Office Manager responsible for daily headquarters operations, including mail, check deposits, phone coverage, office supplies, vendor coordination, service schedules, workspace reservations, and company events. The role requires strong organization, independent work, discretion with financial documents, clear communication, basic computer skills, and the ability to perform light physical tasks.

Oversee daily office administration for the Gainesville Administration Building and support related plant operations. Responsibilities include matching receiving records to purchase orders and invoices, processing purchasing information, reconciling inventory and product yields, managing supplies and petty cash, coordinating repairs and IT support, maintaining records, controlling office access, and facilitating paperwork between office and plant. The role also provides administrative support across locations and requires daily errands to the plant and post office.

Manages reception, visitor services, office facilities, supplies, seating, vendors, mail, onboarding support, events, safety procedures, equipment, expenses, and workplace requests. Coordinates building access, maintenance, deliveries, relocations, and basic IT or AV troubleshooting while supporting employee experience and business continuity. Requires strong organization, communication, multitasking, office technology proficiency, and prior office management, hospitality, or administrative experience.

Manage hospice branch administration, including patient records, scheduling, communications, medical and office supplies, billing, payroll coordination, documentation, audits, compliance, and admission or discharge tracking. Support clinical staff and participate in meetings, training, and community outreach while maintaining confidentiality and regulatory accuracy.

Manages daily ophthalmology office operations, staffing, scheduling, performance evaluations, compliance, quality improvement, training, patient concerns, and workflow optimization. Acts as liaison among physicians, staff, care management, and leadership while supporting electronic medical record and practice management systems. The role may also deliver direct patient care within licensure, coordinate referrals, implement nursing procedures, and travel between locations.

Leads day-to-day workplace operations and office services for a high-visibility executive office. Coordinates executive visits, leadership and Board-related meetings, vendors, facilities, hospitality, inventory, conference rooms, and technology readiness. Partners with HR, IT, Facilities, Security, Communications, property management, and service providers to maintain a polished, guest-ready environment. Establishes service standards, resolves operational issues, improves processes, and scales office support while providing discreet administrative and logistical support to executive leadership.

Manages parish office administration, including databases, records, contributions, mail, supplies, calendars, facility agreements, correspondence, and copier operations. Supports the pastor, parish administrator, accountant, parishioners, volunteers, and parish-wide events. Coordinates campaigns, announcements, Mass intentions, donations, employee onboarding, and event logistics while answering phones, greeting visitors, and referring individuals to social services.

Manage front-office operations for a physical therapy clinic, including greeting patients, answering phones, scheduling, referral and authorization management, data entry, maintaining electronic medical records, processing payments, filing, faxing, and compiling statistical reports.

Manages daily business office operations for a senior living community, including resident billing, invoicing, accounts payable, payroll, banking reconciliation, cash management, financial reporting, employee records, benefits enrollment, workers’ compensation, unemployment filings, compliance, office supplies, and administrative support.

Leads product strategy and two product managers for regulatory and specialty back-office servicing experiences. Owns a multi-year roadmap focused on AI-driven automation, cloud data, compliant workflows, and improved customer and agent experiences. Partners with Risk, Legal, Compliance, Operations, Business Analysis, and technology teams to scale automated servicing capabilities across lines of business.

Manage front-office operations at a collision service center, including teammate training, payroll and HR administration, accounts payable and receivable, cash handling, customer service, and compliance with company procedures. The role requires maintaining accurate records, supporting internal teams, adapting to competing priorities, and ensuring a consistent customer experience. Candidates need customer-facing experience, familiarity with accounting and payroll processes, Microsoft Office skills, and a valid driver’s license.

Manages executive administrative support and office operations, including calendars, meetings, events, facilities, vendors, purchasing, budgets, records, mail, onboarding, and confidential information. Coordinates special projects, improves workflows, supports insurance-related administrative inquiries, and serves as a central liaison for executives, employees, clients, vendors, and partners. Requires sound judgment, discretion, organization, strong communication, and independent problem-solving. Public notary commissioning and a background check are required.

Manages day-to-day office operations while handling accounts payable and receivable tasks. Responsibilities include processing invoices and payments, preparing customer statements, reconciling accounts, following up on past-due balances, maintaining records, answering inquiries, coordinating schedules, managing supplies and vendors, and supporting administrative projects. The role requires organization, accuracy, initiative, communication skills, and proficiency with QuickBooks, Microsoft Office, and Excel.

Oversees financial and administrative operations across multiple regional healthcare service units. Responsibilities include budgeting, financial reporting, records and PHI management, billing data, deposits, petty cash, accounts payable, regulatory compliance, office operations, staff supervision, training, and platform access management. The role collaborates with administrators and department heads to improve operational efficiency, maintain financial controls, and support service-user information management.

Leads residential office operations, including customer service team supervision, billing, accounts payable and receivable, collections, credit approvals, reconciliations, reporting, compliance, and process improvement. Coordinates office activities with installation and service teams, resolves escalated customer concerns, supports retention and revenue growth, and ensures accurate month-end processes and documentation.

Manages branch administrative operations, including invoicing, accounts receivable and payable, credit applications, contracts, lien and bond processes, personnel paperwork, payroll support, inventory records, DOT compliance documentation, insurance claims, and digital filing. Coordinates with corporate teams, ensures accurate paperwork and billing, supports collections and payments, and serves as a professional contact for visitors and callers.

Manages daily office operations, coordinates resources, and provides comprehensive administrative support to multiple teams. Maintains an efficient, organized, and productive work environment while handling multiple tasks, demonstrating attention to detail, and supporting smooth office functioning.

Manage office administration, order auditing and processing, accounts receivable and collections, payroll commissions and bonuses, personnel paperwork, customer account discrepancies, sales support, and other administrative tasks. The role requires strong Microsoft Office, math, communication, organizational, and multitasking skills, with flexibility for overtime.