Top Administrative Assistant Jobs

Provides administrative support to attorneys, legal professionals, and office teams by processing expenses and time entries, managing documents and records, handling mail and correspondence, and assisting with general office tasks and projects. Requires strong organization, communication, attention to detail, professionalism, adaptability, and proficiency with Microsoft Office applications.

Provide front-desk reception and general office operations support, manage mail and vendor deliveries, assist Office Manager with meeting logistics and events, maintain client data in practice management systems, monitor shared mailboxes, support new client onboarding, and complete ad-hoc administrative projects.

Provide part-time administrative support for Intensive Family Support Services: record keeping, filing, confidentiality, phone/email communication with consumers, manage office supplies/equipment, schedule safety drills, and assist with respite events. Maintain correspondence and general office organization.

Provide front-desk and clerical support for a team: greet visitors, handle phones, prepare and process billing and service documentation, maintain mail/supplies, schedule rooms, take meeting minutes, generate standard reports, assist with enrollment and recordkeeping, audit money logs, and perform other administrative duties including occasional driving and Rep-Payee tasks as assigned.

Manage outpatient clinic front desk operations: greet clients, check-in/check-out, collect co-pays, schedule and remind appointments, update client records, handle referrals and initial paperwork, assist with insurance verification, answer and direct calls, and maintain billing/utilization and program administrative protocols.

Manage outpatient clinic front desk operations: greet and check in/out clients, collect co-pays, schedule and remind appointments, update client records, assist with referrals, insurance verification, and provide administrative and clinical support to ensure quality customer service.

Provide administrative and HR support for a busy restaurant: handle onboarding (I-9/E-Verify), ADP data entry, payroll distributions, POS adjustments, office management, safe counts, invoice and bank tasks, lost-and-found, scheduling communications, and general phone/employee support. Ensure paperwork, supplies, and daily accounting tasks are completed accurately.

Provide front-desk and administrative support for a 156-unit residential property: greet tenants, answer phones, compose correspondence, log complaints and dispatch maintenance, assist with monthly financial reports, maintain files, and perform general office tasks independently.

Provide clerical and administrative support to the Service Manager including scanning and maintaining virtual job files, data entry for accounting, verifying job files and timesheets, producing and updating purchase orders via Docuware, handling shipping/receiving, and assisting with freight cost retrieval and parts flow to ensure timely invoicing.

The Executive Administrative Assistant II will provide advanced administrative support to senior BEA leadership, manage schedules, coordinate meetings, and handle travel arrangements.

The Administrative Assistant will provide administrative and clerical support at the Bureau of Economic Analysis, ensuring efficient operations through scheduling, recordkeeping, and correspondence management, while adhering to confidentiality standards.

The Executive Administrative Assistant IV manages administrative support services for the Bureau of Economic Analysis, overseeing scheduling, communication, projects, and providing assistance to multiple employees.

Provide front-desk and administrative support for property operations: greet guests, handle phone inquiries, process accounts payable/receivable, reconcile procurement cards, maintain files and supplies, perform lease signings and rental turnovers, assist management and attend trainings.

The Administrative Assistant supports A&A and Tax Departments by organizing files, handling correspondence, scheduling, and assisting with tax return processes during peak periods.

Provide administrative support to ensure smooth office operations: answer and direct calls, schedule meetings, maintain filing, manage correspondence, perform data entry and document preparation, order supplies, coordinate travel and expenses, assist with presentations and company events, and handle confidential information.

The Office Administrative Assistant will support daily operations through data entry, invoicing, and general office tasks, while collaborating with various departments.

Provide administrative and clerical support to the Vice President/General Manager and department heads, manage the station internship program and community service liaison duties, assist with news/closed captioning, EEO paperwork, reception duties, calendar management, word and data processing, file maintenance, correspondence, and general clerical tasks.

Provide high-level administrative and project support to NCRI leadership and the Project Management team: manage executive calendars, schedule and coordinate meetings and travel, prepare and edit documents, handle correspondence, maintain files and office supplies, assist with meeting logistics, support governance committees, perform literature and web searches, and help with manuscript/abstract preparation and project-related reporting.

Provide front-desk and administrative support in a field office: handle mail and calls, manage AP/AR, job creation and file maintenance in JD Edwards/BCS, perform monthly reconciliations, support payroll review, and attend required operations and safety training.

Provide front-office and HR support including phone and email handling, scheduling and calendar management, document preparation and filing, data entry, onboarding assistance, timekeeping support, invoice processing, petty cash management, meeting/travel coordination, and general administrative tasks while maintaining confidentiality.

Provide administrative and clerical support including phone/email handling, scheduling, meeting coordination, document preparation, data entry, office supply management, report preparation, event support, and confidential record keeping to ensure smooth office operations.

Provide administrative support to the Vice President and Regional Manager including supervising support staff, processing billing and petty cash, data entry and case updates in LEWIS, scheduling interviews, coordinating equipment and trainings, maintaining office operations, and completing special projects.

Provide office administrative support for a commercial roofing office in Charleston, WV. Manage day-to-day operations including maintaining construction job files, generating work tickets, processing monthly billings and AIA pay applications, handling invoices and lien waivers, paying utilities, entering expenses, and creating reports using accounting software and Google Docs. Support management and ensure accurate, organized records.

Manage facility and personnel security for DoD/IC contracts: process and track clearances, handle classified materials and visits, conduct briefings and trainings, maintain security records, conduct self-reviews, and operate security equipment while ensuring compliance with NISPOM and SCIF requirements.

Provide front-office support for the Rochester academy: answer phones, greet visitors, manage attendance and transportation requests, assign substitutes, handle mail and packages, maintain files and supplies, perform announcements and student dismissal, and carry out routine office duties.