Top Administrative Assistant Jobs

Provides high-level administrative support to department and executive leadership, including calendar and meeting coordination, document preparation, interview scheduling, travel and expense logistics, records management, and confidential information handling. The role coordinates cross-department administrative projects, improves workflows, supports onboarding and training, resolves routine issues, and serves as a resource for administrative staff and internal stakeholders.

Provides comprehensive administrative support to division leadership and faculty, including calendar management, scheduling, meetings, communications, document preparation, recruitment and onboarding coordination, travel arrangements, records maintenance, purchasing, invoice processing, and support for academic, research, clinical, and strategic initiatives.

Provides administrative and guest service support for the Conference Department. Manages phone and email communications, maintains event records in the Maestro reservation system, verifies conference details, coordinates logistics with internal departments, supports guest issue resolution, and helps ensure conference groups receive organized, welcoming service. Requires flexibility for varied schedules, including evenings, weekends, and holidays.

Provides administrative and clerical support to the Pastor and parish staff, including correspondence, scheduling, records management, sacramental documentation, parish database maintenance, bulletin editing, publishing, filing, supply ordering, and reception duties. Maintains confidential records, supports liturgical and ministry activities, assists parishioners, manages rental and donation-related records, and coordinates communications in English and Spanish.

Provides administrative and contract support for civil transportation projects. Responsibilities include performing basic contract administration, importing information into SCOC, reviewing contract documents, maintaining inspectors’ daily reports, and supporting contract document records. Requires a high school diploma, computer proficiency, independent judgment, and Microsoft Word and Excel skills. College education is preferred but not required.

Provides comprehensive administrative support to a medical school hematology division, including calendar and travel management, meeting and event coordination, communications, document preparation, recruitment and onboarding support, records maintenance, purchasing, invoice processing, and deadline tracking. The role supports faculty, leadership, educational, research, and clinical initiatives while handling confidential information and improving administrative processes in a hybrid academic healthcare environment.

Provides remote administrative and front-desk support for a legal practice. Responsibilities include answering calls and emails, coordinating calendars and deadlines, organizing case files and records, converting daily stand-up discussions into actionable tasks, tracking follow-ups, and supporting attorneys and staff. The role requires strong communication, organization, discretion, time management, initiative, and the ability to manage shifting priorities in a fast-paced professional environment.

Supports sales and service departments by creating job orders, quotes, commission tickets, invoices, and contract renewals. Reviews maintenance job data, enters billing information, prepares estimates and proposals, maintains records, and coordinates updates across estimating, service, production, sales, and project management teams. Also performs receptionist and general office duties while ensuring accurate documentation and financial reporting.

Supports front desk and daily office operations by answering calls, greeting visitors, assisting staff, processing orders and invoices, maintaining ERP/CRM records, coordinating with sales, warehouse, and accounting, tracking inventory, managing files, ordering supplies, and handling general administrative tasks.

Provides administrative and clerical support for a branch office, including credit and invoice processing, inventory and WIP order management, purchase order and shipping coordination, timekeeping, deposits, vendor invoices, customer requests, office supplies, and facility maintenance calls. The role works closely with accounting, production, sales, warehouse, and corporate teams, using SYSPRO and office software to maintain accurate records and resolve processing discrepancies.

Maintains quality-related records and databases, transcribes and verifies information, organizes and scans customer-required documents, updates and distributes laboratory hot lists, imports and exports data using Excel, and prepares Certificates of Conformance for shipped products. The role requires Microsoft Office proficiency and physical ability to perform standing, bending, lifting, and other movement throughout an eight-hour shift.

Provides day-to-day administrative, data entry, reporting, scheduling, document management, onboarding, logistics, and office support for site leadership and project personnel at an on-site mining project. Maintains spreadsheets and project records using Microsoft Excel, coordinates meetings and travel logistics, supports communication, and handles confidential information while following site safety procedures.

Supports property operations by greeting guests, assisting residents, maintaining communication with staff, processing accounts payable and procurement card reconciliations, organizing files, ordering supplies, handling calls, coordinating company activities, attending training, and running errands.

Provides senior-level administrative support to a financial services management team. Responsibilities include preparing investor reports and presentations, coordinating meetings and travel, managing expense reports and audit confirmations, maintaining client records, supporting business plans and lender reporting, handling confidential information, and managing office supplies and communications.

Provides administrative and HR support by answering phones, managing files, entering data, handling mail and inventory records, coordinating meetings, scheduling appointments, maintaining reports, managing office supplies, and responding to inquiries. The role also supports facilities and office operations, helps maintain policies and procedures, and keeps office areas organized.

Provides administrative support to attorneys, paralegals, legal assistants, and other firm colleagues. Duties include business intake assistance, document preparation, billing and expense processing, mail distribution, travel coordination, meeting logistics, filing, scanning, copying, and reception backup. The role requires strong Microsoft Office and Adobe Acrobat skills, attention to detail, organization, professional communication, and the ability to manage competing priorities in an in-office law firm environment.

Provides administrative support to the Workers Compensation and Insurance Fraud unit. Responsibilities include preparing case filings, docketing court dates and deadlines, preparing orders and subpoenas, managing restitution accounts, coordinating witnesses and court documents, distributing mail, maintaining electronic and paper files, supporting attorneys and agents, and documenting meeting minutes.

Provides administrative and sales coordination support for commercial real estate transactions. Responsibilities include preparing and redlining documents, processing vouchers, managing emails and client communications, manipulating data in Excel, ordering property signage, and creating marketing graphics and written content using Adobe InDesign.

Provides general administrative support across multiple teams, including answering calls, customer service, mail and document processing, data entry, filing, scanning, records management, inventory tracking, form processing, electronic file organization, and platform file transfers. The role is full-time, hybrid in Phoenix, and requires strong organization, attention to detail, and administrative experience.

Provides administrative support through calendar management, scheduling, presentation formatting, expense reporting, invoice processing, meeting document preparation, and general office tasks. Maintains confidentiality, responds accurately and courteously to requests, manages multiple priorities, and supports other administrative teams during periods of overflow or absence. The role requires strong organization, communication, judgment, teamwork, and proficiency with Microsoft Office.

Provides front-desk and administrative support by answering calls, greeting visitors, routing inquiries, assisting admissions events and assessments, entering data, managing purchase orders and supplies, processing invoices, coordinating maintenance requests, handling shipping and receiving, and maintaining office equipment and records.

Provides front desk and office administration support for a campus, welcoming students, parents, teachers, and visitors. Responsibilities include managing schedules, rosters, records, calls, enrollment processes, student check-in, classroom coordination, events, facilities, and parent communications. The role supports teachers, maintains a safe and engaging environment, and assists with special projects. Mandarin-English bilingual skills, weekend availability, reliable transportation, Microsoft Office knowledge, organization, and the ability to lift over 25 pounds are required.

Provides administrative support to the Sales Office by answering calls, organizing meetings, maintaining files, processing invoices and check requests, managing vendor documentation, preparing reports, entering CRM leads, coordinating mailings and travel, and supporting sales and tourism teams. The role requires strong organization, communication, multitasking, computer proficiency, attention to detail, and the ability to work independently while maintaining confidential and time-sensitive information.

Provides administrative support for Mechanical Engineering and Integrated and Applied Mathematics programs. Responsibilities include student academic support, faculty and research assistance, event coordination, scheduling, purchasing, budget tracking, records and database management, communications, website updates, reporting, and front-line customer service. The role independently manages competing priorities, resolves routine issues, maintains confidential information, and supports departmental operations, outreach, seminars, and special events.

Provides part-time administrative support for customer service and operations teams in a print shop. Responsibilities include creating and filing job jackets, auditing and entering orders, printing proofs, reviewing artwork, tracking order statuses, sending customer acknowledgments, managing documentation, supporting reporting and data cleanup, and assisting with shipping processes. Requires basic computer and Excel skills, strong organization, attention to detail, multitasking, and comfort working on a production floor.