Top Administrative Assistant Jobs

Provide high-level administrative and operational support to the Executive Office of USACE Sacramento District, managing executive calendars, correspondence, travel, training coordination, financial/administrative actions, meeting and event logistics, records, and office operations to ensure continuity and compliance with Army/USACE standards.

Provide general clerical and front-office support including typing correspondence, answering phones, greeting visitors, scheduling meetings, maintaining files and patient records, taking minutes, collecting payments, and managing office supplies.

Accepts and schedules customer transportation orders, coordinates pickups and deliveries, updates order and contact records, communicates schedule changes and service issues, supports dispatch operations, maintains reports, and provides administrative assistance to the Transport Operations Department.

Provides part-time administrative and office operations support, including mail and package handling, UPS shipments, matter setup in claims software, supply ordering, equipment troubleshooting, telephone coverage, postage management, and coordination with building management. The role requires strong organization, communication, multitasking, attention to detail, proofreading, problem-solving, and technology skills.

Provides administrative and clerical support for CORE, HR, and United Way programs. Responsibilities include scheduling, communications, records management, invoice and expense tracking, report preparation, meeting and event coordination, travel arrangements, partnership support, timeline and deliverable tracking, and liaison work with internal teams, vendors, community agencies, and stakeholders.

Provides complex administrative support to department management, coordinates administrative team members, manages deadlines, maintains databases and spreadsheets, prepares reports, schedules meetings and travel, reconciles expenses, coordinates events, records meeting notes, handles correspondence, and supports office equipment and visitor operations.

Supports commercial real estate leasing teams by preparing lease proposals, maintaining property and tenant information, distributing marketing materials, coordinating lease documentation, producing leasing reports and analyses, and handling office administration such as travel, expenses, mail, presentations, and business communications.

Provides administrative support to executive leadership and staff, including scheduling, correspondence, transcription, meeting preparation, board communications, report preparation, filing, supply inventory, invoicing, and vendor coordination. Greets clients and visitors, routes inquiries, protects confidential information, follows HIPAA requirements, and supports a community health center serving homeless and underserved populations.

Provides remote administrative and operational support for a construction services company. Responsibilities include scheduling service appointments in Jobber, preparing invoices, maintaining service calendars, planning crew schedules, coordinating with field teams, updating job information, and following up on pending tasks. The role requires strong organization, attention to detail, Spanish fluency, basic to intermediate English, Microsoft 365 proficiency, and comfort working in a fast-moving service environment.

Provides clerical and administrative support to Division Directors, including preparing correspondence and reports, scheduling and coordinating meetings and travel, maintaining records and office systems, taking and distributing meeting minutes, operating office equipment, and handling confidential information.

Supports the Human Resources department through interview scheduling, job postings, onboarding, part-time payroll, benefits administration, employee communications, record-keeping, vendor payments, and HR system maintenance. Provides confidential administrative support to HR leadership, coordinates meetings and follow-up, and helps staff navigate HR processes, deadlines, and requirements. The role requires strong organization, discretion, communication, and proficiency with Google Workspace and HR-related systems.

Provides administrative and operational support to Worship, Production, and Video teams across multiple church campuses. Responsibilities include managing calendars, scheduling rehearsals and events, coordinating meetings, tracking tasks and deadlines, handling receipts, contracts, inventory, orders, and expenses, and maintaining department systems and documentation. The role also communicates with staff, volunteers, vendors, and campus teams while supporting project timelines and ministry operations.

Provide administrative and technical support to attorneys and staff including time entry, phone reception, scheduling, travel and catering arrangements, document preparation and proofreading, ECF filing/transmittals, transcription, mail and file maintenance, and basic IT connectivity assistance. Assist with legal correspondence, court document preparation, and mentor others on firm processes.

Provide administrative support including word processing, spreadsheets, travel coordination, data collection, report and brief preparation, meeting minutes, milestone schedule management, and documentation of management issues.

Provide executive level administrative support, coordinate meetings and events, manage complex calendars, arrange travel, and handle expense reports.

Serve as the bilingual (English/Spanish) front-office lead: greet visitors, answer phones, track attendance in PowerSchool, maintain records, organize office supplies and Chromebooks, administer basic first aid, support food service, translate for families and evening meetings, assist enrollment and events, and collaborate with school leadership to uphold the school's anti-racist, pro-Black mission.

Provide front-desk customer service to prospective and current students; answer phones and emails; schedule appointments; process forms and review student information; maintain databases and advising center materials; support advising staff with projects, trainings, and events; perform general clerical and administrative duties.

The Administrative Assistant performs various clerical tasks, supports managers and employees, manages office activities, schedules meetings, and prepares reports.

Provide administrative support including payroll and timesheet management, recordkeeping, scheduling, phone/mail handling, office supplies and equipment oversight, drafting correspondence and reports, assisting with accounts payable and vendor statement reconciliation, and supporting event check-in and other event-driven duties. Hours vary with event schedules and occasional travel may be required.

The Administrative Assistant will manage office-related tasks using MS Office suite, engage with Tribal representatives, and ensure excellent organization and communication skills.

Provide front-desk and administrative support at an outpatient substance abuse counseling facility: answer and route calls, greet clients, check-in, collect payments, schedule evaluations, maintain attendance and group registration, process evaluations, and perform additional tasks as assigned while maintaining confidentiality and following HR policies.

Provide administrative and secretarial support to attorneys and paralegals in civil litigation: prepare and proof legal documents, file in state and federal courts, maintain document systems and calendars (iManage, CompuLaw), prepare binders and charts, handle travel and expenses, process client disbursements, organize case files, and support multiple timekeepers and firm administrative needs.

Provide administrative support to attorneys and paralegals: prepare and proof legal documents, file in state and federal courts, maintain document management (iManage), calendar legal due dates (CompuLaw), assemble binders, manage calendars, travel and expense processing, client disbursements, and organize case files while supporting multiple timekeepers.

Provide administrative support to attorneys and paralegals in civil litigation: prepare and proof legal documents, file in state and federal courts, maintain document systems and calendars (iManage, CompuLaw), assemble binders, arrange travel, process expenses and client disbursements, and support multiple timekeepers and firm administrative needs.

Provide administrative and fiscal support to the Chief Fiscal Officer and library departments by processing requisitions and purchase orders, tracking expenditures, preparing financial reports, administering the FacilityDude work order system, supporting procurement and payroll tasks, operating postage equipment, maintaining records, and applying project management practices to improve processes.