Top Administrative Assistant Jobs

Provide administrative support to attorneys and paralegals in civil litigation: prepare and proof legal documents, file in state and federal courts, maintain document systems and calendars (iManage, CompuLaw), assemble binders, arrange travel, process expenses and client disbursements, and support multiple timekeepers and firm administrative needs.

Provide administrative and fiscal support to the Chief Fiscal Officer and library departments by processing requisitions and purchase orders, tracking expenditures, preparing financial reports, administering the FacilityDude work order system, supporting procurement and payroll tasks, operating postage equipment, maintaining records, and applying project management practices to improve processes.

The Administrative Assistant manages calendars, coordinates travel, prepares reports, and acts as a liaison for executives, ensuring effective operations and communication.

Provide comprehensive administrative support to a site of over 60 employees, manage tasks, coordinate wellness initiatives, and assist with employee training logistics.

Provide high-level administrative support to the HR department and CHRO, manage calendars, meetings, reports, and HR inquiry platform (askHR). Maintain tracking systems, prepare presentations and communications, coordinate HR operations and special projects, ensure confidentiality, and support HR reporting and program logistics in a fast-paced environment.

Provide advanced administrative support for GI and Hepatology faculty, managing complex calendars, travel, meetings, and committee logistics. Prepare agendas, presentations, and confidential correspondence; create templates/macros; compile reports; monitor budgets and process payments. Screen calls/visitors, assist onboarding and staff training, and perform other assigned administrative duties.

The Administrative Assistant I provides essential administrative support, managing calendars, scheduling, travel arrangements, and various office tasks while ensuring effective communication with staff and clients.

Provide high-level administrative, operational, and project support to the Dean of the College of Business. Manage calendar, travel, communications, meeting materials, records, faculty recruitment support, budget tasks, event coordination, and serve as primary contact for stakeholders while overseeing office operations and graduate student workers.

The Administrative Assistant provides confidential support, manages calendars, coordinates meetings, handles resources, processes expense reports, and ensures efficient administrative operations for the Corps Officer.

Provide front-desk and administrative support for an accounting firm, handling phone and client interactions, scheduling, mail and shipping, document scanning and filing, conference room setup and calendar management, inventory monitoring, and additional support during peak tax season.

The Legal Administrative Assistant provides support to multiple attorneys by drafting documents, managing calendars, conducting legal research, and ensuring compliance with court requirements.

Provide administrative support to the Southeast Region External Affairs team: process time and expenses, manage calendars and travel, handle Oracle and procurement requests, maintain SharePoint/Teams and S: Drive, schedule video conferences, prepare presentations, support events and storm communications, and lead special projects as assigned.

Provide administrative support to multiple senior executives including calendar and travel management, expense reporting, meeting and event coordination, client relationship support, document drafting/proofreading, onboarding logistics, and team backup. Must manage confidential information, prioritize competing requests, and use corporate tools to ensure smooth day-to-day operations.

The Administrative Assistant supports the Learn and Earn Program by managing schedules, organizing meetings, and assisting with program materials and outreach. Responsibilities include drafting documents, maintaining participant files, and fostering youth engagement. Requirements include a high school diploma, computer proficiency, and strong organizational skills.

The Administrative Assistant for Digital Marketing will manage administrative tasks including project coordination, research, and maintaining digital marketing materials to support team operations.

Provides administrative support for a government contracting logistics effort, including expense and CLIN tracking, travel coordination, deployment documentation, event and training records, reporting, invoicing support, and personnel readiness. Supports the Program Manager and Contracting Officer’s Representative while maintaining organized records, monitoring budgets, coordinating clearances and medical processing, and ensuring compliance with travel and training requirements.

Provides administrative support to leaders and cross-functional teams, including complex calendar management, domestic and international travel coordination, document and presentation preparation, meeting logistics, communications, filing, office supplies, onboarding, and service coordination with IT and Facilities. The role also handles confidential information, supports operational initiatives, and improves administrative processes in a global corporate environment.

Provides administrative and customer service support for production and field teams. Responsibilities include timekeeping, job pack preparation, purchase order management, office equipment maintenance scheduling, install date coordination, customer communications, mailing information packets, and maintaining accurate customer records. The role is full-time and onsite, requiring reliable attendance, strong organization, communication skills, and proficiency with computers.

Provides administrative and customer service support for production operations, including timekeeping, job pack preparation, purchase orders, equipment maintenance scheduling, installation-date coordination, customer communications, mailing information packets, and record updates. The role supports field crews and leadership while maintaining accurate workflows and positive customer experiences in an onsite, fast-paced environment.

Provides administrative and insurance authorization support for an allergy medical practice. Responsibilities include obtaining and tracking referrals and authorizations, explaining insurance benefits, handling patient inquiries, entering data into electronic health records, coordinating with patients, physicians, insurers, and specialty pharmacies, and supporting office operations.

Supports shelter management through safety incident documentation, compliance reporting, staff hiring and onboarding assistance, scheduling, roster and report maintenance, communications, certification tracking, inventory management, inspections, audits, and general administrative coverage.

Provides accounting and administrative support for a BestDrive retail location. Responsibilities include processing accounts receivable and payable, reconciling accounts and inventory, posting customer payments, maintaining invoices and work orders, supporting orders and logistics, managing receiving and deliveries, assisting audits, and maintaining organized front-office operations.

Provides part-time administrative support by answering and directing calls, sorting mail, assisting visitors, ordering office supplies, maintaining contact lists, preparing weekly mailings, and cleaning office surfaces. Requires proficiency with Microsoft Office, strong organization, time management, multitasking, prioritization, communication, and basic mathematical skills. The role involves regular office movement and occasional lifting.

Provides administrative and clerical support for a site, department, or director. Responsibilities include handling calls and visitors, maintaining files and databases, preparing reports and complex documents, coordinating meetings and program activities, ordering supplies, managing petty cash, supervising clerical staff, and providing customer information and referrals. Requires professional communication, accurate reporting, office technology proficiency, and knowledge of office procedures.

Provides administrative, research, documentation, and coordination support to Government Relations. Responsibilities include scheduling, researching municipal codes and zoning regulations, preparing permit applications, tracking renewals and deadlines, maintaining regulatory records, developing site maps and diagrams, coordinating with internal teams, and preparing reports and presentations.