Top Administrative Assistant Jobs

Provides administrative support to the Sales Office by answering calls, organizing meetings, maintaining files, processing invoices and check requests, managing vendor documentation, preparing reports, entering CRM leads, coordinating mailings and travel, and supporting sales and tourism teams. The role requires strong organization, communication, multitasking, computer proficiency, attention to detail, and the ability to work independently while maintaining confidential and time-sensitive information.

Provides administrative support for Mechanical Engineering and Integrated and Applied Mathematics programs. Responsibilities include student academic support, faculty and research assistance, event coordination, scheduling, purchasing, budget tracking, records and database management, communications, website updates, reporting, and front-line customer service. The role independently manages competing priorities, resolves routine issues, maintains confidential information, and supports departmental operations, outreach, seminars, and special events.

Provides part-time administrative support for customer service and operations teams in a print shop. Responsibilities include creating and filing job jackets, auditing and entering orders, printing proofs, reviewing artwork, tracking order statuses, sending customer acknowledgments, managing documentation, supporting reporting and data cleanup, and assisting with shipping processes. Requires basic computer and Excel skills, strong organization, attention to detail, multitasking, and comfort working on a production floor.

Provide administrative support to multiple Science and Innovation teams: manage calendars, communications, documents, SharePoint sites, onboarding, travel and purchasing coordination, event and training support, and occasional executive backup to ensure smooth office operations.

Six-month administrative role supporting the Quantitative Biosciences Institute. Responsibilities include booking rooms and travel, processing reimbursements and vendor payments, creating purchase orders, managing the internal events calendar, coordinating event logistics and guest lists, communicating with clients, and contributing to long-range event planning.

Provide complex administrative support for the Research and Innovation Office including overseeing daily operations, supervising staff, answering inquiries, producing reports and analyzing departmental data, assisting with budgets and fiscal tasks, and enforcing policies to ensure smooth workflow.

Provides general office and customer service support for community associations: handles calls and correspondence, prepares board packages, processes mail, invoices and payable vouchers, updates homeowner/association records in C3, assists managers and concierge duties, files and retrieves documents, maintains supplies, and performs general printing/scanning/faxing tasks as assigned.

Provide front-desk administrative support for an HOA: greet visitors, handle inquiries by phone/email, maintain databases and Excel records, prepare reports and correspondence, manage calendars and appointments, coordinate meetings, and support community management with other projects as needed.

Provide front-line administrative and customer service support for multiple communities: manage association documents, mail, reservations, work orders, reports, and homeowner communications; update systems (C3, TownSq, Branch Access); assist General Manager and Community Manager; perform office tasks and recreation center support. Shift includes nights and weekends.

Provide high-level administrative support to the Chief Revenue Officer: manage email and calendar, coordinate cross-departmental communications, track recruiting and project status, prepare basic reports and agendas, maintain trackers and dashboards, take notes, follow up on action items, and assist with special projects while protecting confidentiality and anticipating needs.

Provides administrative support to the electrophysiology/Cardiac Rhythm team: tracks device inventory, manages PaceArt and home monitor databases, updates schedules, coordinates off-campus device clinics, educates patients and families, and maintains patient records and clinic flow.

Provides administrative support to nursing program faculty and students, manages communications, schedules appointments, coordinates projects, and ensures compliance with regulations.

The administrative assistant provides customer service, processes information, handles calls, manages room reservations, and supports program enrollments while promoting wellness and holistic care.

The Administrative Assistant will support the CEO and top Sales Arborist through proposal management, scheduling, customer service, and maintaining client databases, ensuring exceptional client experiences.

Provide executive support to the CEO including calendar, travel, correspondence, and meeting materials. Coordinate procurement and supply chain activities: place and track purchase orders, monitor production and shipments, review shipping documents and compliance, and manage supplier communications. Maintain records, assist invoicing and reconciliations, prepare operational and financial reports, and use Excel, Google Workspace, QuickBooks, Power BI and AI tools. Identify process improvements and support administrative, logistics, and budgeting tasks.

Assists with staffing schedules, shift coverage, time and payroll processing for stadium concessions. Coordinates trainings and nonprofit fundraising participants, tracks hours and documentation, and supports compliance with labor laws, health regulations, credentialing, and company policies. Collaborates with culinary, sales, and operations teams to deliver food and beverage services during games, concerts, and other events. Requires availability for nights, weekends, holidays, and changing event conditions.

Provides clerical and administrative support to managers, departments, and project leaders. Responsibilities include preparing documents, answering and directing calls, processing mail, maintaining files, scheduling meetings and appointments, coordinating calendars, ordering supplies, managing meeting minutes and project data, updating project plans, assisting with office equipment and new colleague setup, compiling reports, and handling confidential information.

Performs clerical and administrative support duties, including correspondence, reception, telephone coverage, scheduling, filing, record keeping, meeting minutes, payment collection, inventory management, and supply ordering. Requires a high school diploma or equivalent and 1–3 years of relevant experience.

Provides administrative support for a family shelter management team by monitoring safety incidents, maintaining records, supporting compliance reporting, coordinating hiring and onboarding documentation, managing schedules and rosters, preparing reports and communications, tracking certifications and inventories, and assisting with inspections, audits, and other operational functions.

Provides reception, customer service, visitor screening, mail and conference room coordination, general office and executive support, procurement, records management, HR and shareholder assistance, and basic IT request coordination. Maintains confidentiality, supports facility safety and security procedures, processes invoices and forms, assists with onboarding, and coordinates office supplies, packages, workspaces, and on-call staff.

Provides intermediate-level administrative and executive support to a scientific director and department. Responsibilities include scheduling, meeting and travel coordination, preparing reports, correspondence, minutes, spreadsheets, presentations, expense reports, and executive communications. The role also handles phone calls, supplies and equipment ordering, proofreading, transcription, faculty affairs, and confidential stakeholder interactions while operating with discretion and moderate autonomy.

Provides administrative support to the site HR department, including employee relations assistance, benefits communication, event and orientation coordination, reporting, documentation, filing, records maintenance, and HR program support. The role supports managers and employees, coordinates town halls and engagement activities, maintains organizational and attendance records, and participates in strategic HR projects. This is an on-site position requiring strong organization, communication, computer, and multitasking skills in a fast-paced manufacturing environment.

Supports tax operations by assembling, proofreading, scanning, organizing, and e-filing tax returns and client documentation. Coordinates authorization forms, manages tax software workflows, prepares engagement letters and correspondence, processes tax organizers, updates client information, and handles shipping and mailing. The role requires strong administrative, organizational, communication, and confidentiality skills, proficiency with office and document-management software, and flexibility for additional busy-season hours.

Provides administrative and front-office support for property operations, including greeting guests, handling phone inquiries, maintaining files, ordering supplies, processing accounts payable, reconciling procurement cards, supporting staff communications, organizing company activities, and running local errands. The role requires strong organization, communication, attention to detail, computer proficiency, and flexibility to work weekends.

Supports community sales and marketing by greeting customers, processing home sales, preparing agreements, conducting credit checks, tracking customer traffic and inventory, maintaining records, managing marketing materials, coordinating communications, and completing administrative tasks. Requires strong customer service, communication, math, organizational, and problem-solving skills; Microsoft Office proficiency; weekend availability; and a valid driver’s license with a clean driving record.