Top Operations & Support Jobs

Provides proactive executive support to the Chief Information and Data Officer and Vice Presidents. Responsibilities include complex calendar management, travel and visa arrangements, meeting and event coordination, confidential information handling, communications, expense reporting, P-card reconciliation in Concur, presentations, onboarding, and cross-functional administrative support. The role is hybrid, requiring four days per week in the Durham, North Carolina office, with less than 10% travel.

Coordinate daily communication with manufacturing plants, track staffing and action items, maintain company processes and administrative resources, organize schedules and meetings, monitor facility and safety requirements, conduct research, and support executive calendar, meeting, and travel coordination.

Provides administrative and office support, primarily for Accounting and multiple portfolio businesses. Responsibilities include processing invoices, organizing receipts and documents, maintaining audit records, assisting with billing and payroll, tracking tax exemptions, handling front-desk calls, stocking supplies, preparing mailings, and running errands.

Supports the General Counsel, CEO, and COO across contracts, legal operations, client billing, revenue operations, compliance, corporate records, executive support, office management, events, and employee travel. Maintains accurate systems and calendars, reconciles invoices, coordinates signatures, improves recurring processes, and uses AI tools to work efficiently. The role requires meticulous attention to detail, discretion, initiative, strong communication, and comfort with documents and numbers.

Oversee daily operations of a 21st CCLC afterschool program, supervise and support staff, review lesson plans, manage student groups and conflicts, maintain attendance and incident records, communicate with families and school personnel, ensure licensing and grant compliance, and promote a safe, inclusive youth-development environment. The role operates during the academic year and a four-week summer program, with occasional offsite activities.

Supports daily operations of an on-site residential community, including rent collection, leasing administration, resident relations, lease compliance, file maintenance, audits, advertising tracking, and occupancy goals. The role provides customer service, assists with conflict resolution, collaborates with leasing staff, and supports the Community Manager in maintaining operational and financial performance.

Provide executive support to the CEO and leadership team by managing calendars, travel, meetings, and confidential information. Own Newark office operations, including supplies, vendors, facilities, events, and workplace organization. Support onboarding and recruiting coordination while tracking action items and cross-functional follow-through. The role requires initiative, discretion, organization, adaptability, and comfort working independently in a fast-paced startup environment.

Provides administrative support to PM MAGTF C2 leadership and staff by managing calendars, staffing records, travel coordination, action tracking, correspondence, access requests, onboarding, and personnel documentation. The role requires at least three years of administrative support experience, proficiency with Microsoft Office, Teams, and SharePoint, and a government-issued Secret security clearance. Minimal corporate travel may occur.

Supports IT and manufacturing technology initiatives involving asset management, documentation, process improvement, automation, data quality, IT/OT systems, ERP, cybersecurity, and approved AI projects. The intern researches technology solutions, documents requirements and processes, identifies self-service and workflow improvements, and collaborates with IT, Engineering, Operations, and other teams on defined projects.

Coordinates administrative functions for an assigned division, including scheduling, meetings, travel, events, records, reports, supplies, communications, and office operations. Supports project management, data collection, research, client inquiries, employee onboarding, facilities coordination, and confidential personnel activities. May supervise or lead administrative staff, coordinate transportation and vendors, and represent the division on committees.