The Administrative Specialist is responsible for providing administrative support to various components of the company, particularly Accounting. This is multi-tasking, busy position which supports multiple small businesses in our portfolio.
Responsibilities
Accounting:
- Scan, code and upload Accounts Payable invoices
- Assist with Credit Card accounts by gathering and organizing receipts
- Scan, name and save documents to project folders
- Maintain audit backup documentation, as needed
- Other accounting and data entry assistance, as needed
- Assist generating Accounts Receivable invoices
- Track tax exemption status on all jobs and prepare tax exempt forms for projects
- Assist Payroll department
Office Support:
- Provide a professional first impression at our front desk and answer “operator” calls
- Maintain neatness and stock supplies in common areas
- Prepare mailings for others
- Run errands when needed
Qualifications
Required:
- Ability to work independently and collaboratively in a team environment (Required)
- Attention to detail and accuracy
- Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment
- Proficiency in MS Office and all forms of data entry
- Valid Driver’s license
- Technically savvy (Able to operate a computer efficiently, scanner, printer, etc.)
Preferred:
- Construction industry experience
- Basic bookkeeping experience
- Payroll experience
This is a full- or part-time, in-person, and permanent position.
Our EOE company participates in the E-Verify program, background checks and random drug testing.
$24 - $26.50/hour or $50k - $55k/year
Skills Required
- Ability to work independently and collaboratively in a team environment
- Attention to detail and accuracy
- Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment
- Proficiency in Microsoft Office and all forms of data entry
- Valid driver's license
- Ability to operate computers, scanners, printers, and similar office equipment efficiently
- Construction industry experience
- Basic bookkeeping experience
- Payroll experience
What We Do
Merante Contracting is a family-owned, full-service construction firm serving Pennsylvania, Ohio, and West Virginia. The company specializes in heavy highway and infrastructure work, including site development, excavation, earthwork, underground utilities, structures, foundations, and concrete construction. It self-performs much of its work to maintain control, efficiency, and consistent quality, delivering durable infrastructure projects for commercial, industrial, municipal, city, county, and state clients.
