Curious about what it’s like to work at the world’s number 1 discovery platform as an Office & Travel Coordinator? We’re glad you asked!
What is the key purpose of an Office & Travel Coordinator?
At Taboola, we take our employees’ happiness seriously, and our office management team is a big part of that happiness. Reporting to the Regional Workplace and Experience Manager, the Office & Travel Coordinator will work on a team of amazing individuals that support our NYC headquarters of approximately 260 (and counting!) Taboolars. You’ll deliver excellent customer service while managing all day-to-day operations, maintain and organize our work environment, and create a place where employees can be productive and enjoy themselves.
What skills and qualifications do I need?
For this role it is essential that you have:
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1-3+ years of experience as an office coordinator in a tech environment
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Experience building relationships with a range of internal departments (e.g., finance, human resources, executive teams)
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Proven track record in sourcing and negotiating with vendors
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Hands-on mentality, belief that no task is too big or too small while prioritizing a wide variety of requests
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Passion for tackling issues in the moment and anticipating future needs, a creative and outgoing nature, and a get-it-done mindset
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Can comfortably lift 15-20 lb items for office maintenance purposes
What will I be doing on a day-to-day basis?
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Support office operations and employee experience initiatives for Taboola offices in New York, Chicago, Atlanta, São Paulo, and Mexico City
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Be the “face” of Taboola- a welcoming point of contact for employees, clients, and visitors at the reception desk
- Oversee travel arrangements of individuals and groups in the America & LatAm regions, including flights, accommodation and ground transportation; enforce Travel Policy implementation, optimize hotel bookings and contracts to ensure the best rates.
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Keep the office running smoothly and maintain inventory of all supplies, and our fully-stocked kitchen by building strong relationships with vendors including caterers, snack and beverage suppliers, and organize weekly kitchen orders
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Communicate with janitorial staff on a daily basis to ensure expectations for office, kitchen, happy hours, and events are met
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Partner with building maintenance and security personnel to ensure that office needs are being met in regards to safety, guests, and traffic
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Oversee administration budget, ensure all finances are kept up to date and expenses are properly allocated. Work closely with the finance department to reconcile office expenses and create PO’s.
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Manage ad hoc projects and events, ranging from weekly lunches, happy hours, supporting DEI initiatives, region touchpoints and annual summer/winter parties
Why Taboola?
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If you ask our employees what they love about Taboola they will tell you that here they are able to discover their best professional self, explore where they can grow to, and learn from and together with smart and talented people.
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We work with some of the biggest names in the business. Our publisher partners include Yahoo, Conde Nast, Fox Sports, NBCU, ESPN, CBS, and E! Online. Our advertiser clients include Wells Fargo, Honda, Pinterest, Expedia and Honda.
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Taboola NY offers generous health, medical and dental coverage, 401k matching, a fully-stocked kitchen, and various gym partnerships.
Sounds good, how do I apply?
It’s easy, submit your CV by clicking the “Apply” button below.
Taboola is an equal opportunity employer and we value diversity in all forms. We are committed to creating an inclusive environment for all employees and believe such an environment is critical for success. Employment is decided on the basis of qualifications, merit, and business need.
The pay range for this position in New York is $65,000 - $75,000. The pay offered may vary depending on several factors such as job-related knowledge, skills, and experience. We may offer several perks as part of the compensation package that include a discretionary bonus, equity, flexible PTO, medical/dental/vision insurance, a competitive 401(k) match, paid parental leave, etc.
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What We Do
Taboola powers recommendations for the open web, helping people discover things they may like.
The company’s platform, powered by artificial intelligence, is used by digital properties, including websites, devices, and mobile apps, to drive monetization and user engagement. Taboola has long-term partnerships with some of the top digital properties in the world, including Yahoo, CNBC, BBC, NBC News, Business Insider, The Independent, and El Mundo.
Around 18,000 advertisers use Taboola to reach nearly 600 million daily active users in a brand-safe environment. Taboola is a leader in powering e-commerce recommendations, driving more than 1 million monthly transactions, with leading brands including Walmart, Macy’s, Skechers, and eBay among key customers.
Learn more at www.taboola.com and follow @taboola on X.
Why Work With Us
Taboola is the best of both worlds: We're an established public company but operate like a startup! Our DTLA office is a tech-hub and sales office. You'll be surrounded by passionate and like-minded Engineers and Data Scientists working on large scale projects and Big Data, as well as Media sales professionals of all levels.
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Taboola Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Taboola offers team members flexibility, we offer the ability to work remotely two days a week, a flexible time off policy (no need to accrue days off and no cap on how many vacation days you can take) & a very generous paid family leave policy!