Top Office Administrator Jobs

Supports executive search Partners and Principals by managing search calendars, scheduling, client and candidate communications, travel coordination, databases, documents, and expenses. Oversees daily office administration, including vendors, visitors, events, supplies, conference rooms, mail, office projects, and new-hire support. Provides a professional, organized, flexible, and detail-oriented experience for clients, candidates, and employees.

Supports executive search Partners and Principals by managing search calendars, scheduling, client and candidate communications, travel coordination, database maintenance, document creation, and expense reporting. Also manages daily office operations, vendors, events, conference rooms, supplies, mail, office moves, and new-hire preparation. The role is onsite three days per week and provides administrative support to HR as needed.

Provide administrative and office management support for a home remodeling company: answer calls and emails, schedule appointments, maintain files and records, assist sales and production teams, handle invoicing and purchase orders, order supplies, coordinate communications with customers and vendors, and improve office procedures.

Provide administrative support to sales and production teams, manage daily office operations, handle phone/email inquiries, schedule appointments, maintain records, assist with invoicing and purchase orders, order supplies, and help improve office procedures to ensure efficient workflow.

Provide administrative and office-management support including answering calls and emails, scheduling, record keeping, data entry, invoicing and purchase orders, ordering supplies, coordinating communication between customers, vendors, and teams, and supporting sales and production to ensure efficient daily operations.

Provide administrative and office management support: answer calls and emails, schedule appointments, maintain files and records, assist sales and production with invoicing, purchase orders, data entry, office supplies, and vendor/customer communication to ensure efficient daily operations.

Provide administrative and office management support including answering calls and emails, scheduling, filing, data entry, invoicing and purchase orders, ordering supplies, coordinating communication between teams, and supporting sales and production to keep daily operations efficient and organized.

Provide administrative and office management support: manage daily operations, handle calls and emails, schedule appointments, maintain records, assist sales and production with data entry, invoicing, purchase orders, order supplies, coordinate vendors/customers, and improve office procedures.

Provide day-to-day administrative and office management support: answer phone and email inquiries, schedule appointments, maintain files and records, assist sales and production with data entry, invoicing, purchase orders, order supplies, coordinate vendors/customers, and help improve office procedures.

Manage daily office operations, handle phone and email inquiries, schedule appointments, maintain files and records, perform data entry and basic bookkeeping, support sales and production teams, order supplies, coordinate vendors/customers, and improve office procedures.

Provide administrative and office-management support including answering calls and emails, scheduling, filing, data entry, coordinating between customers/vendors/teams, ordering supplies, assisting sales and production, handling invoicing and purchase orders, maintaining confidential records, and improving office procedures to ensure efficient daily operations.

Provide administrative and office management support including answering phones and emails, scheduling, filing, data entry, invoicing and purchase orders. Coordinate communication between customers, vendors, and internal teams, support sales and production, maintain supplies and records, and help improve office procedures to ensure an organized, efficient workplace.

Provide administrative and office management support including answering calls and emails, scheduling, recordkeeping, data entry, invoicing and purchase orders, coordinating communication between teams, ordering supplies, and supporting sales and production to maintain efficient daily operations.

Provide administrative support to sales and production teams, manage office operations, handle calls and emails, schedule appointments, maintain records, assist with invoicing/purchase orders, order supplies, and improve office procedures.

Leads administrative operations for DLA Piper’s New York and Short Hills offices, managing daily business functions, staff, lawyer support, recruiting and onboarding, office events, facilities and space planning, budgets, billing, and collections. Partners with senior leadership and cross-functional teams on strategic initiatives, process improvement, communications, talent management, and client development. Supervises direct reports, supports change management, maintains confidentiality, and fosters a collaborative, high-performance office culture.

Provide high-level executive support including calendar management, travel coordination, meeting and board event planning, document preparation, and polished communications. Anticipate needs, manage priorities, troubleshoot issues, and track follow-up to ensure executives and board are well-prepared and organized.

Manage accounts payable/receivable, financial reporting, reconciliations, and payroll processing. Support HR tasks (PTO tracking, benefits, COBRA, open enrollment), petty cash, and general front-office operations. Perform general ledger entries, payroll reporting, and related accounting duties to ensure professional office operation.

Serve as front-desk receptionist and facilities coordinator, managing visitor access, vendor relationships, office readiness, security compliance, internal communications, employee engagement events, and basic HR/payroll administration to maintain a safe, organized, and professional workplace.

Serve as the primary front-desk contact, handle calls and visitors, process earnest money/payments and daily deposits, maintain office environment and supplies, perform barista duties, provide administrative support (data entry, correspondence, mail), coordinate maintenance and vendor invoicing, and resolve routine office issues while collaborating with team members.

Provide administrative support at a residential re-entry center: client intake/discharge, file and data management, liaise with corporate departments, process receipts/invoices, maintain inventories and logs, schedule meetings, assist with audits and facility needs, and perform general office duties.

Manage daily office operations for a waste management/landfill office: supplies, scheduling, onboarding, filing, calls, administrative support for project teams, and maintaining office cleanliness and organization.

Provide general administrative and office support including answering phones, greeting visitors, filing and recordkeeping, preparing documents and meeting minutes, scheduling meetings and travel, managing office supplies and equipment, and resolving administrative inquiries to ensure efficient departmental operations.

Provide administrative support for a fabrication facility, including managing supplies, phone and mail, greeting visitors, scheduling, data entry of expense reports, assisting managers with calendars and travel, coordinating vendors and maintenance, preparing commercial proposals, and supporting special projects and events.

Supports hedge fund middle-office operations by managing workflows with fund managers and prime brokers, producing soft NAVs and daily P&L reports, processing corporate actions, reconciling discrepancies, booking trades, and assisting with process-improvement projects. The role requires strong organization, attention to detail, deadline management, communication, and the ability to work independently and collaboratively.

Manage day-to-day office operations for the Dallas office: facilities and vendor coordination, administrative support, onboarding/offboarding, basic IT troubleshooting, event and budget coordination, mail/shipping, document formatting/proofing, and health & safety support. Collaborate with regional leaders, HR, digital services, and shared services to maintain a professional workplace and foster employee engagement.