Top Office Administrator Jobs

Manage customer communication, schedule estimates and jobs, track employee hours and job purchases, assist with invoicing and estimators, maintain marketing inventory, and support social media and email outreach for a handyman/home maintenance company.

Provide administrative and operational support for the Phoenix Fab Shop: prepare reports and correspondence, maintain filing and databases, track time and invoices, solicit vendor quotes, enter material requests into Syteline, support purchasing and office supplies, and assist with special projects while following safety procedures.

Provide administrative support including answering phones, scheduling meetings, managing calendars, preparing conference rooms, and assisting with payroll and HR duties.

The role involves managing and supporting SharePoint and Office 365 environments, ensuring operational health, security, and user training, alongside troubleshooting and maintenance tasks.

Performs routine to moderately difficult accounting tasks including accounts payable/receivable, journal entries, reconciliations, financial statement preparation, fixed asset and fund maintenance, budget analysis, internal audits, and providing technical guidance to accounting support staff. Works with other departments to resolve accounting issues and compiles periodic financial reports and special studies.

Provide administrative support to the Corporate Counsel office including contract execution and tracking, matter management, filing, calendar and travel coordination, expense reporting, inbox monitoring, and process improvements. Serve as a confidential, proactive liaison with internal stakeholders and assist compliance and attorneys with regulatory filings and key dates. Work hybrid (primarily remote) and support the Senior VP/Deputy Chief Legal Officer without direct reports.

The Executive Admin and Office Manager provides comprehensive administrative support, manages office operations, coordinates logistics, and improves operational efficiency while ensuring executive focus and discretion with sensitive information.

Provide comprehensive administrative, office management, and reception support for Anishinaabe-gikendaasowinan academic and community programs, support WINHEC accreditation and cultural/ language boards, perform customer service, data entry and verification, basic accounting reconciliation, document preparation, scheduling, and project coordination.

Lead onsite administrative and operational functions for the Denver office: supervise and develop onsite administrative staff, manage facilities and vendor/landlord relations, coordinate meetings and events, process expenses and documents via Chrome River and NetDocs, assist with budgeting and onboarding, maintain office safety and emergency preparedness, and provide front-desk/back-up support.

Provide office management and administrative support for center management, handling accounts payable/receivable, lease administration in Salesforce, fleet program administration, document and agreement tracking, supplies and payroll support, and assist with hiring/training of administrative staff.

Manage office administrative operations including budgeting, facilities, mail and records management, supervising administrative staff, improving processes, and providing sales support and training.

Provide administrative and accounting support for Vertex Resource Services: full-cycle AR/AP, invoice preparation and submission, project setup in internal systems, budget monitoring, procurement, equipment tracking, onboarding support, and liaison with internal teams and corporate shared services.

The MS Office 365 Admin will manage Office 365 environments, troubleshoot technical issues, and provide ongoing support, requiring 5+ years of experience and PowerShell expertise.

Provide office management and administrative support for center management, including accounts payable/receivable, lease administration in Salesforce, fleet program administration, document and contract tracking (DocuSign), office supplies and reporting, support for marketing/events, and assisting with hiring and payroll processes as needed.

Provide office and administrative management for a center, including AP/AR, lease administration in Salesforce, fleet and contract management, onboarding/payroll support, vendor procurement, and supervising administrative staff.

Manage customer communications via phone, text, and email; schedule estimator meetings and approved jobs; maintain inventory of marketing materials; track employee hours and job purchases; assist with invoicing and estimator material sourcing; maintain social media and email outreach; relay communications between clients, staff, and management to support operations.

The Office Administrator provides support to management, handles financial processes, oversees leasing and fleet management, and ensures operational efficiency.

Provide front-desk and administrative support for the corporate office: manage calls, schedules, meetings, supplies, vendor communication, onboarding, records, reporting, and special projects while supporting leadership and promoting an organized, professional workplace.

Provide high-level administrative and operational support to the CEO and executive team: prepare executive and board materials, manage complex calendars, establish RAIL tracking, consolidate KPI reports, maintain dashboards and project management systems, coordinate cross-functional initiatives, and drive executive communications and follow-through.

Administer and govern Nelnet NDS Atlassian Cloud (Jira, Confluence) at a system level; develop scripts and automation (Python/Groovy, Jira Automation, REST APIs, Forge); integrate identity/SSO; map and improve value-streams and SDLC processes; support change management and compliance (CMMI, NIST); mentor admins and produce documentation, reports, and training coordination.

Owner of NDS AI governance: ensure AI-specific SDLC gates, evaluate AI registry and impact assessments, maintain audit-ready compliance evidence and AI inventory, hold teams accountable, represent NDS in enterprise AI governance. Grow into IT program administration: monitor Atlassian (Jira/Confluence) health, document and improve SDLC/CMMI processes, interpret regulatory/contractual requirements, train stakeholders, and drive change management.

Provide project and office administration for one or multiple projects: prepare reports, proposals, correspondence, meeting notes, presentations, and client contact records; schedule meetings; support project managers and leaders; perform scanning/copying/filing; maintain meeting spaces and assist with special projects under general supervision.

Manage the agency P-Card program: enforce policy compliance, maintain records, monitor transactions, train and support cardholders, coordinate with DCAS, handle card requests and relinquishments, resolve issues, promote MWBE vendor use, and support procurement-related projects and audits.