Top Office Administrator Jobs

Provide front-desk support, answer inbound/outbound calls, schedule appointments and meetings, manage client data and documents, assist agents with contracts, onboarding, licensing, and commission processes, and ensure accurate timely document handling and customer service.

Provide front-desk and administrative support including answering calls, scheduling appointments and meetings, maintaining client records, processing contracts and licensing documents, assisting agents with submissions and onboarding, mailing marketing materials, and ensuring timely, accurate document turnaround and customer service.

Temporary office administrator responsible for answering multi-line phones, scheduling appointments, maintaining office appearance and standards, problem solving, and assisting the Office Manager with business-related tasks.

The Office Administrator manages office policies, employee supervision, human resources functions, and liaises with senior management, ensuring efficient office operations.

Provide front-desk and multi-channel (WeChat, email, phone, chat) customer support for students and parents, handle inquiries and urgent cases, perform administrative tasks (scheduling, data entry, document handling), document issues and collaborate with internal teams to improve user experience, and support customer success initiatives.

Process domestic and international payrolls, including biweekly, monthly, partner, and tax-related activities. Maintain payroll documentation, load changes, reconcile reports, manage taxable fringe benefits, respond to employee inquiries, and provide payroll data for audits and surveys. The role also supports process improvements, quality control, regulatory compliance, accounting inquiries, cross-training, and effective task prioritization.

The Office Administrator will manage communications with customers, schedule jobs, track employee hours, assist with invoicing, and maintain company social media accounts.

Manages administrative operations for a golf club, including correspondence, timecard review, membership charge reconciliation, records and filing, purchasing, payroll and accounting support, personnel audits, communications, and customer relations. Provides management support, maintains club communications, assists with events, and serves as a backup Pro Shop Clerk. Requires accurate multitasking, strong communication, confidentiality, computer proficiency, and availability for evenings, weekends, and holidays.

The Business Office Administrator manages student financial accounts, processes payments, resolves billing issues, tracks collections, and assists the office manager as needed.

Provides IT support and technology administration for a municipal legal office. Responsibilities include migrating on-premises file shares to cloud repositories, deploying tools and enhancements, evaluating technical environments, troubleshooting systems, advising stakeholders, maintaining documentation and training materials, and interpreting IT policies. The role collaborates with internal teams, city partners, and vendors, while participating in rotating 24-hour on-call support for mission-critical software, hardware, and networks.

Provide day-to-day office operations and administrative support including safety/security GAP reporting, environmental matrix reporting, supplies management, clerical tasks (data entry, expense processing), reception of deliveries, vendor/landlord coordination, event planning, basic facilities maintenance coordination, and support for business development activities. Must work with minimal direction and maintain a professional office environment.

Direct and coordinate crews to raise, place, align, bolt, and weld structural steel members using hoisting equipment and basic rigging. Read steel drawings, guide pieces into position, perform minor cutting/welding, load/unload materials, maintain tools, and enforce safety and project rules.

Serve as the onsite first point of contact, manage front desk and visitor experience, maintain office facilities and supplies, support onboarding and administrative tasks, and provide backup executive assistant support for calendars, travel, and meetings.

Provide project accounting and office administration support for a federal contracting small business: prepare cost proposals, track project baselines in Unanet, reconcile labor and payroll, produce EAC and BVA reports, support DCAA-compliant timekeeping, assist with AP/billing, and manage front-office tasks and phones.

Manage front-office administrative operations for an eating-disorders treatment center: greet clients, maintain HIPAA-compliant charts, handle billing/payments, use EHR and scheduling software, manage cash drawer, and perform general clerical tasks.

Manage daily office operations and facilities across U.S. and Mexico locations, coordinate vendors and landlords, support executives with calendars and travel, lead administrative teams, oversee budgets and expense processes, and ensure cross-border process alignment and secure record management.

Serve as the front-office point of contact for customers at a collision repair shop: greet customers, manage check-ins/outs, communicate repair updates, schedule appointments, create and maintain repair orders and paperwork (using CCC ONE), process payments, handle phone/email inquiries, and support daily administrative and record-keeping tasks to keep shop operations running smoothly.

The role involves assisting with HR policies, recruitment processes, general office administration, and maintaining candidate databases.

Provide front-office support, payroll and HR administration, manage accounts receivable/payable and cash handling, train and monitor staff on SOPs, and deliver friendly customer service at the service center.

Manage customer communications, schedule estimators and jobs, track employee hours and job purchases, maintain inventory and marketing materials, assist with invoicing, support estimators with materials/pricing, and help maintain social media and email outreach.

Provide day-to-day administrative, facility, and employee support including reception, mail/shipping, inventory and asset management, conference room coordination, office supplies and equipment management, onboarding/offboarding support, and general office upkeep to enable operational efficiency and positive workplace culture.

Provide high-touch administrative and office management support to Partners and Principals across search engagements. Manage scheduling, travel coordination, expense reporting, candidate/client communications, database maintenance, and office operations. Serve onsite three days weekly, liaise with vendors, run events and conference room scheduling, and assist HR as needed to ensure a seamless candidate and employee experience.

Provide front-office and administrative support for a corrections center: client intake/discharge, file maintenance, data entry (MIS/Department of Corrections), petty cash and invoice processing, inventory and supply ordering, meeting minutes, vendor coordination for repairs, mail/fax management, and assist Facility Director with audits and daily operational paperwork.

Provide front-desk reception and professional office support: ordering supplies, invoicing, records management, mail handling, vendor and landlord liaison, onboarding/off-boarding support, basic on-site IT liaison, manage office budget and culture events, maintain breakroom and be available during business hours.

Provide administrative support to managers and senior leadership, manage calendars, travel, communications, office supplies, records, and expense data entry; assist clerical staff and perform other office duties to maintain efficiency and compliance.