The Role
Provide high-level executive support including calendar management, travel coordination, meeting and board event planning, document preparation, and polished communications. Anticipate needs, manage priorities, troubleshoot issues, and track follow-up to ensure executives and board are well-prepared and organized.
Summary Generated by Built In
About the Company
Founded in 2010, Eagle Creek Renewable Energy (ECRE) acquires, enhances, and operates hydroelectric power facilities across the United States. Today, Eagle Creek owns and operates 85 facilities across 18 states, with a nearly 700 MW portfolio that provides reliable, low-carbon power to more than 260,000 homes.
Eagle Creek is committed to creating long-term value for its stakeholders and the communities it serves through a focus on safety, integrity, innovation, diversity, and stewardship. Through strategic investments, operational excellence, and continued growth, the company aims to expand its renewable energy platform and play a meaningful role in the transition to a cleaner, more sustainable energy future.
Summary of the Position
The Executive Assistant / Office Administrator provides high-level, proactive support to the CEO while overseeing the efficient day-to-day administration of the corporate office. This role requires exceptional organization, judgment, discretion, responsiveness, and attention to detail, with the ability to anticipate executive needs, manage competing priorities, coordinate complex schedules and logistics, and ensure that important tasks and communications are handled promptly and professionally.
The Executive Assistant / Office Administrator serves as a key point of coordination among the CEO, executive team, board members, employees, external stakeholders, vendors, and service providers. The ideal candidate is proactive, resourceful, service-oriented, and comfortable working independently while maintaining a high level of confidentiality and professionalism.
Main Responsibilities
Executive Support
Travel Management
Required:
Equivalent combinations of education, training, and experience may be considered where appropriate.
Competencies
The successful candidate should demonstrate the following competencies:
The physical requirements described below represent those that are necessary for an employee to successfully perform the essential functions of this position.
This position does not have direct supervisory responsibilities.
Travel Requirements
This position requires no travel as part of the job responsibilities.
Work Schedule Requirements
The typical work schedule for this position is Monday–Friday, 8:30 a.m.–5:00 p.m. This position is hybrid with 1-day working remotely and may require:
Eagle Creek offers a comprehensive benefits package designed to support the health, well-being, and professional development of our employees. Benefits may include:
Salary disclosure: The anticipated salary range for this position is $90,000 - $110,000. Within the range, individual pay is determined by factors such as job-related skills, experience, relevant education or training, and work location. We are committed to fair and equitable compensation practices in compliance with all applicable state and local pay transparency laws.
Equal Employment Opportunity
Eagle Creek Renewable Energy, LLC is an equal opportunity employer. We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application and employment process.
Please note: Application-related communications will be sent through JazzHR on behalf of Eagle Creek. After submitting your application, please monitor the email address associated with your application and check your SPAM, junk, or promotional folders to ensure you do not miss important communications from Eagle Creek regarding your application.
Founded in 2010, Eagle Creek Renewable Energy (ECRE) acquires, enhances, and operates hydroelectric power facilities across the United States. Today, Eagle Creek owns and operates 85 facilities across 18 states, with a nearly 700 MW portfolio that provides reliable, low-carbon power to more than 260,000 homes.
Eagle Creek is committed to creating long-term value for its stakeholders and the communities it serves through a focus on safety, integrity, innovation, diversity, and stewardship. Through strategic investments, operational excellence, and continued growth, the company aims to expand its renewable energy platform and play a meaningful role in the transition to a cleaner, more sustainable energy future.
Summary of the Position
The Executive Assistant / Office Administrator provides high-level, proactive support to the CEO while overseeing the efficient day-to-day administration of the corporate office. This role requires exceptional organization, judgment, discretion, responsiveness, and attention to detail, with the ability to anticipate executive needs, manage competing priorities, coordinate complex schedules and logistics, and ensure that important tasks and communications are handled promptly and professionally.
The Executive Assistant / Office Administrator serves as a key point of coordination among the CEO, executive team, board members, employees, external stakeholders, vendors, and service providers. The ideal candidate is proactive, resourceful, service-oriented, and comfortable working independently while maintaining a high level of confidentiality and professionalism.
Main Responsibilities
Executive Support
- Provide proactive, high-level administrative and coordination support to the CEO and executive leadership team.
- Maintain a high level of responsiveness, professionalism, discretion, and confidentiality in all communications and interactions.
- Anticipate executive needs related to calendars, meetings, travel, board activities, communications, and follow-up.
- Understand executive priorities and use sound judgment to determine what requires immediate attention, what can be handled independently, and what should be escalated.
- Keep the executive team informed through clear, timely, and appropriately concise updates.
- Screen, prioritize, and respond to or route incoming communications, including emails, phone calls, meeting requests, and other inquiries.
- Draft polished emails, correspondence, scheduling communications, meeting follow-ups, and routine communications on behalf of the CEO and executive team.
- Track open items and follow through to ensure important tasks, decisions, and commitments do not fall through the cracks.
- Serve as a professional liaison among the CEO, executive team, senior management, board members, employees, external stakeholders, and other key contacts.
- Handle confidential, sensitive, and proprietary information with a high degree of discretion.
- Prepare routine reports, correspondence, presentations, spreadsheets, and other administrative documents.
- Assist with document formatting, proofreading, editing, and quality control.
- Manage recurring administrative deadlines and ensure deliverables are completed accurately and on time.
- Maintain accurate, complete, and well-organized calendars for the CEO
- Schedule and coordinate meetings, appointments, events, travel, board commitments, personal scheduling holds, and key deadlines as appropriate.
- Proactively identify and resolve scheduling conflicts and flag potential issues early.
- Regularly review upcoming calendars to identify gaps, conflicts, missing information, preparation needs, and opportunities to improve scheduling efficiency.
- Build appropriate buffers for travel, preparation, follow-up, transitions, and other logistical requirements.
- Ensure calendar entries contain useful information, including locations, meeting links, phone numbers, attendees, agendas, travel time, parking information, biographies, preparation materials, and relevant notes.
- Help determine appropriate meeting participants and ensure the right individuals receive timely invitations and relevant information.
- Provide meeting context, including purpose, agenda items, required decisions, preparation materials, and relevant background information.
Travel Management
- Coordinate domestic and international travel for the CEO as needed.
- Book flights, hotels, rental cars, ground transportation, and other travel-related services.
- Manage travel preferences and ensure itineraries are organized and readily accessible.
- Prepare comprehensive travel itineraries and ensure calendars contain flight information, confirmation numbers, hotel details, transportation arrangements, addresses, meeting locations, and relevant contact information.
- Monitor flights and other travel arrangements for delays, cancellations, schedule changes, and disruptions.
- Troubleshoot travel issues quickly and proactively communicate changes or alternatives.
- Coordinate travel logistics with meetings, events, and other executive commitments.
- Support coordination of Board of Directors meetings, executive meetings, leadership meetings.
- Manage meeting invitations, attendance, scheduling, rooms, technology, catering, travel, materials, and logistical details.
- Coordinate board meeting agendas, board packets, board memos, presentations, reports, and related materials.
- Coordinate deadlines to ensure materials are accurate, polished, complete, and distributed on schedule.
- Maintain organized files for board materials, meeting notes, important communications, and reference documents.
- Communicate professionally and promptly with board members and other senior stakeholders.
- Prepare meeting rooms and materials and confirm logistical details sufficiently in advance to ensure meetings run smoothly.
- Respond promptly and professionally to scheduling requests, meeting inquiries, correspondence, and other communications requiring follow-up.
- Maintain effective communication with the executive team regarding priorities, upcoming commitments, scheduling needs, and outstanding items.
- Coordinate information among internal and external stakeholders to ensure the right people have the right information at the right time.
- Draft and edit correspondence, presentations, reports, agendas, meeting materials, and other documents.
- Conduct research and assist with special projects and initiatives as requested by the CEO or executive team.
- Exercise sound judgment and common sense when handling competing priorities and sensitive matters.
- Oversee the efficient day-to-day administration of the corporate office.
- Liaise with building management regarding office space, maintenance, access, repairs, parking and other facilities issues.
- Drive timely resolution of urgent building or facilities issues and escalate matters when appropriate.
- Serve as the primary liaison with IT support and outside technology service providers.
- Monitor office supplies and place orders as needed.
- Help maintain a professional, organized, welcoming, and well-presented office environment.
- Coordinate office visitors, meeting rooms, and onsite logistics.
- Support the planning and execution of onsite and offsite meetings, company events, and executive functions.
- Coordinate catering, room setup, technology, materials, transportation, and other event requirements.
Required:
- 5+ years of progressively responsible experience in executive assistance, administrative management, office administration, or a related field preferred.
- Demonstrated experience supporting a CEO, senior executive, executive team, or other senior leadership.
- Extensive experience with complex calendar management, travel coordination, meeting planning, and executive communications.
- Experience supporting board meetings, senior leadership meetings, or other high-level organizational functions preferred.
- Effective/polished written and verbal communication skills with the ability to communicate professionally with executives, employees, board members, vendors, and external stakeholders.
- Exceptional organizational skills and attention to detail.
- Ability to anticipate needs, manage competing priorities, and work effectively under time-sensitive conditions.
- Sound judgment, discretion, and ability to maintain confidentiality.
- Ability to work independently, take initiative, and follow through reliably.
- Extensive experience working with Microsoft Office, Google Workspace, calendar management systems, video conferencing platforms, and other standard business technology.
- Bachelor's degree preferred; equivalent relevant experience may be considered.
- Experience working in an engineering, environmental services or related firm
Equivalent combinations of education, training, and experience may be considered where appropriate.
Competencies
The successful candidate should demonstrate the following competencies:
- Communication: Ability to communicate clearly and effectively with relevant audiences.
- Collaboration: Ability to work effectively with colleagues, teams, customers, or partners.
- Problem Solving: Ability to analyze issues, identify solutions, and exercise sound judgment.
- Organization: Ability to prioritize tasks, manage deadlines, and maintain accurate work.
- Adaptability: Ability to adjust to changing priorities, processes, or business needs.
- Accountability: Ability to take ownership of responsibilities and deliver expected results.
The physical requirements described below represent those that are necessary for an employee to successfully perform the essential functions of this position.
- Ability to sit, stand, walk, and/or move throughout the work schedule
- Ability to lift and carry up to 10lbs., as applicable
- Ability to frequently or occasionally bend, stoop, reach, climb, or kneel, as applicable
- Ability to use a computer, telephone, and other standard office or job-related equipment
- Ability to maintain visual and auditory attention sufficient to perform essential job functions
This position does not have direct supervisory responsibilities.
Travel Requirements
This position requires no travel as part of the job responsibilities.
Work Schedule Requirements
The typical work schedule for this position is Monday–Friday, 8:30 a.m.–5:00 p.m. This position is hybrid with 1-day working remotely and may require:
- Occasional evening or weekend work
- The schedule and work hours may be adjusted based on organizational needs and the requirements of the position
Eagle Creek offers a comprehensive benefits package designed to support the health, well-being, and professional development of our employees. Benefits may include:
- Medical, Dental, Vision, HSA, FSA, Commuter benefits, Voluntary Life, 401(k) match
- Competitive holiday & PTO schedule, including time off for community volunteering.
Salary disclosure: The anticipated salary range for this position is $90,000 - $110,000. Within the range, individual pay is determined by factors such as job-related skills, experience, relevant education or training, and work location. We are committed to fair and equitable compensation practices in compliance with all applicable state and local pay transparency laws.
Equal Employment Opportunity
Eagle Creek Renewable Energy, LLC is an equal opportunity employer. We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application and employment process.
Please note: Application-related communications will be sent through JazzHR on behalf of Eagle Creek. After submitting your application, please monitor the email address associated with your application and check your SPAM, junk, or promotional folders to ensure you do not miss important communications from Eagle Creek regarding your application.
Skills Required
- Highly organized, thorough, efficient, responsive, and professional
- Strong attention to detail and accuracy
- Proactive problem-solving and ability to work independently
- Full calendar management including scheduling, conflict resolution, and adding detailed context
- Book and coordinate travel (flights, hotels, rental cars), monitor disruptions, and troubleshoot issues
- Arrange and coordinate meetings and board events, logistics, materials, and follow-up
- Prepare, format, proofread, and organize professional board documents, packets, reports, and presentations
- Draft polished emails and routine communications for scheduling and follow-up
- Track follow-up items and confirm completion of important tasks
- Maintain organized files for board materials, meeting notes, and reference documents
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The Company
What We Do
Eagle Creek Renewable Energy was founded in 2010 to acquire, enhance and operate small hydroelectric power facilities. Eagle Creeks’ facilities provide clean energy to electricity consumers in North America while allowing recreational opportunities and protecting historical resources and the environment. Eagle Creek currently owns and operates eighty-six hydroelectric facilities representing approximately 640 megawatts of capacity across the United States. Eagle Creek also has ownership interests equivalent to approximately 12 megawatts in fourteen other hydroelectric facilities and two solar facilities in New England. Eagle Creek is a privately-owned entity and is wholly-owned subsidiary of Ontario Power Generation. In November 2018, Ontario Power Generation (OPG) acquired Eagle Creek from Hudson Clean Energy Partners, Power Energy Corporation and its other previous investors. On October 8, 2019, Ontario Power Generation announced the finalization of the acquisition of Cube Hydro Partners and Helix Partners (collectively, Cube Hydro) from I Squared Capital. The two companies are now merging into one, operating under the Eagle Creek Renewable Energy Name. Eagle Creek continues to seek opportunities to acquire hydroelectric facilities and improve them to increase clean power production, operate them in harmony with the environment and enhance the value of the company's hydroelectric portfolio for its investor, employees, host communities and all stakeholders in the projects.
