Top Office Administrator Jobs

The Office Administrator supports branch operations, manages administrative tasks, oversees staff recruitment and training, and provides customer service in a real estate office.

The Office Administrator manages daily administrative functions, oversees compliance with policies, supports budgeting and project management, and supervises staff, ensuring efficient office operations.

The Office Administrator manages the camp office, facilitates family communications, attendance logs, and supplies, while ensuring a welcoming environment for campers.

Provide administrative support for home delivery operations: handle customer and contractor communications, manage BOL and service order processes, prepare daily manifests and routes, enter and scan orders, coordinate with warehouse and central office, and perform data entry and related office duties.

The Office Administrator will manage daily operations, assist with communication, coordinate meetings, support project teams, and maintain office organization. Strong communication and organizational skills are required.

The Office Administrator coordinates office activities, supervises administrative staff, manages accounts payable/receivable, maintains safety logs, oversees fleet activities, and supports HR functions.

Provides executive-level administrative support to the CEO, manages office operations and front desk, coordinates board meetings, handles travel and correspondence, maintains records and contracts, tracks expenditures and supplies, produces reports and communications, supports employee engagement and special events, and assists with volunteer program and emergency management tasks.

Handle HR queries via ticketing/case-management systems, maintain reports and data audits, prioritize daily tasks, communicate clearly with employees, and follow company standards while working remotely.

Serve as the first point of contact for visitors and staff, manage reception duties, handle mail and calls, coordinate facilities and vendors, maintain office supplies and common areas, support onboarding and administrative tasks, and manage basic invoice and contract records.

Keep day-to-day office operations running: manage supplies, mail, meeting rooms, guest coordination, vendor deliveries and repairs, event setup, and support an upcoming office move. Act as a visible point of contact for employees, track inventory, escalate facilities issues, and take on ad hoc projects to improve office operations.

Manage all aspects of a law offices operations including facilities, HR, finance, systems, vendor relations, event planning, and onsite client/visitor experience. Recruit, supervise, and develop non-timekeeper staff; support Managing Partner on budgeting and local business development; coordinate cross-functional projects and emergency/security protocols. Serve as primary onsite administrator for office logistics, moves, and day-to-day operational excellence.

Manage day-to-day office operations for a professional environment including budgets, vendor management, onboarding support, event coordination, front-desk coverage, and supervision/training of local administrative staff. Serve as local ERP (Vantagepoint/Deltek) resource, coordinate with IT and leadership, maintain office facilities and safety participation, and support employee engagement and town-hall activities. Part-time role averaging 20–25 hours weekly.

Manage front-office administrative operations for an eating-disorders treatment center: greet clients, maintain HIPAA-compliant charts, handle billing/payments, use EHR and scheduling software, manage cash drawer, and perform general clerical tasks.

Provide front-office administrative support, maintain patient charts and HIPAA compliance, manage scheduling and medical billing (including ADS), accept payments and maintain petty cash, perform general clerical duties, and interact professionally with clients, families, and staff.

Provide project accounting and office administration support for a federal contracting small business: prepare cost proposals, track project baselines in Unanet, reconcile labor and payroll, produce EAC and BVA reports, support DCAA-compliant timekeeping, assist with AP/billing, and manage front-office tasks and phones.

Provide administrative support for a dental laboratory: manage cases from receipt through completion (scheduling, tracking, shipping, billing), maintain records in lab management software, handle phone/email communications with clients and vendors, support office organization, and collaborate with team members across locations to ensure timely delivery and excellent customer service.

Manage daily office operations and facilities across U.S. and Mexico locations, coordinate vendors and landlords, support executives with calendars and travel, lead administrative teams, oversee budgets and expense processes, and ensure cross-border process alignment and secure record management.

Provide administrative support to the Corporate HR Manager and HR team, manage onboarding/offboarding, benefits administration, recruiting coordination, employee records, office operations, vendor and visitor contact, meeting and event logistics, reporting, and confidentiality. Support HR projects, training, employee engagement, and maintain organized office systems to ensure smooth day-to-day operations.

Provide front-desk reception and office operations support for a fast-paced Tampa office: manage visitor experience, coordinate onboarding and office logistics, maintain shared spaces and supplies, liaise with vendors and internal teams, and perform administrative tasks to keep daily operations running smoothly.

Senior administrative role supporting facility operations and compliance for an adult outpatient behavioral health site. Oversees front-desk functions, staff mentoring, intake and billing audits, scheduling, vendor coordination, training, documentation audits, patient payments, and ensures HIPAA/42 CFR Part 2 confidentiality and Joint Commission compliance.

The role involves assisting with HR policies, recruitment processes, general office administration, and maintaining candidate databases.

Serve as the front-office point of contact for customers at a collision repair shop: greet customers, manage check-ins/outs, communicate repair updates, schedule appointments, create and maintain repair orders and paperwork (using CCC ONE), process payments, handle phone/email inquiries, and support daily administrative and record-keeping tasks to keep shop operations running smoothly.

Provide front-desk and administrative support: greet visitors, answer calls/emails, book conference rooms, manage mail, supplies, parking and access cards, coordinate catering and kitchen inventory, submit IT/building tickets, reconcile expenses, perform clerical tasks, and support department projects under the regional manager.

Provide onsite administrative and facilities support for Portland headquarters, supporting front desk operations, office logistics, events, travel and expense coordination, and non-confidential HR administrative tasks. Serve as primary onsite contact for employees, vendors, and visitors and assist the Executive Assistant and HR with employee experience initiatives.

The Privacy Office Administrator will analyze, draft, and negotiate agreements, ensuring compliance with privacy regulations and facilitating privacy initiatives.