Top Office Administrator Jobs

Provides part-time administrative support in a fast-paced office environment. Responsibilities include delivering customer service, processing community correspondence, completing administrative tasks, staying organized, and working independently or collaboratively. The role requires a dependable, friendly, and professional demeanor, along with proficiency in Microsoft Office applications.

Manages administrative operations for a shopping center management office, including staff support, accounts payable and receivable, procurement, petty cash, leasing administration, fleet management, service agreements, office supplies, reporting, payroll, and event support. The role requires independent prioritization, financial administration, document management, customer service, and coordination with tenants, customers, and internal teams.

Provides administrative and accounting support for a production plant, including accounts payable, purchase orders, payroll timecards, p-card tracking, financial close activities, variance analysis, cost reporting, budgeting, and plant system updates. Coordinates with HR, payroll, benefits, safety, and corporate departments; supports maintenance work orders, receives visitors, answers phones, and assists with scale clerk duties.

Performs plant administration and accounting support, including purchase orders, accounts payable, timecards, payroll coordination, bank deposits, cost tracking, month-end close, variance analysis, budgeting, inventory and asset reporting. Maintains plant systems, processes purchasing-card expenses, supports preventive maintenance workflows, resolves business issues, and liaises with HR, accounting, safety, payroll, and benefits teams. Provides reception and customer service support and may assist with scale clerk duties.

Supports centralized medical staff services across surgical centers by assisting provider applications, maintaining credentials and records, coordinating credentialing, supporting onboarding and orientation, obtaining ID badges, communicating across departments, and completing clerical and project duties.

Provide front-desk and headquarters office support in Bloomington: greet visitors, manage reception and mail, maintain supplies and facilities, coordinate events and vendors, support HR and Marketing with onboarding and reports, maintain org charts and floorplans, and assist executives and staff with administrative needs.

Registers Section 8 and HOME-ARP landlords and vendors in city financial systems, verifies tax and compliance documentation, submits vendor approvals, maintains validation records, and exports financial transactions and payment vouchers. Reviews rejected housing assistance payments, determines corrective actions, communicates findings to Accounts Payable, and provides backup approval for accounting documents. The role requires organization, attention to detail, multitasking, and accounts payable or receivable experience.

Manage customer communication, schedule estimates and jobs, track employee hours and job purchases, assist with invoicing and estimators, maintain marketing inventory, and support social media and email outreach for a handyman/home maintenance company.

The Office Administrator is responsible for administrative functions, assisting with client intake and discharge, maintaining client files, managing supplies, and supporting the Facility Director in various tasks.

Provide day-to-day office administration for the Salt Lake City site: manage purchasing and vendor relationships, inventory, reception and visitor management, facilities coordination, onboarding support with HR, event support, maintenance coordination, and various administrative and operational projects to maintain a professional, safe, and organized workplace.

Responsible for accurately entering patient and administrative information from paper records, scanned documents, PDFs, and other sources into NextGen. Verifies completeness, accuracy, and correct field placement, compares entries with source documentation, and identifies or corrects discrepancies. This is a full-time Monday–Thursday position.

Provides front-office and executive administrative support in a fully in-office environment. Responsibilities include greeting clients, managing calls, calendars, mail, deliveries, conference rooms, refreshments, office supplies, facilities tasks, and support for Operations and Client Service teams. The role also provides light assistance to the CFO, maintains high service and quality standards, and recommends process improvements.

Manage customer communication and scheduling, coordinate estimators and crews, track job hours and purchases, assist with invoicing, maintain inventory and marketing materials, and support social media and email outreach.

Manage daily office operations for San Diego and Sacramento, supervise and develop support staff, oversee recruitment/onboarding/offboarding, administer budgets and expense review, liaise with IT/HR/Facilities/Marketing, coordinate firm initiatives and trainings, and ensure policy compliance.

Provide administrative support to the facility manager and plant teams: manage phones and documents, update ERP data, process purchase orders, handle customer technical inquiries, perform document quality control, coordinate with engineering/quality teams and other locations, maintain office supplies and inventory, assist EHS duties and support customer service and warehouse as needed.

Seeking a Senior Office Administrator for scheduling, customer interaction, office management, and potential growth into business strategy. Requires strong communication and multitasking skills.

Provide administrative support across sales operations for six local radio stations. Prepare reports, coordinate interdepartmental activities, handle confidential matters, manage projects and deadlines, and support sales, research, and data tasks while interacting with company personnel at all levels.

Manage two regional law offices overseeing HR (recruiting, onboarding, performance), facility and budget management, vendor services, team leadership, office events, and coordination with national departments; provide on-site support and travel between locations.

Provides administrative and project support, including document management, meeting coordination, contact-list maintenance, invoicing and proposal assistance, data validation, reporting, dashboard upkeep, procurement and facilities coordination, and stakeholder communication. The role also supports compliance, business operations, workflow improvements, and new initiatives while managing multiple priorities independently and accurately.

Provides administrative support for a residential community re-entry center. Responsibilities include client intake and discharge documentation, file maintenance, data entry, logs and rosters, invoices and petty cash, inventory and office supplies, audit support, vendor coordination, meeting minutes, mail and telephone handling, and maintaining administrative office cleanliness and compliance.

Serves as the front-desk contact, greeting visitors, answering calls, processing payments, preparing deposits, and providing administrative support. Maintains office supplies, facilities, transaction rooms, and beverage services; routes invoices, coordinates vendors, manages mail and data entry, and resolves routine operational issues. Requires strong organization, communication, computer proficiency, cash-handling accuracy, and multitasking skills.

Supports executive search Partners and Principals by managing search calendars, scheduling, client and candidate communications, travel coordination, database maintenance, document creation, and expense reporting. Also manages daily office operations, vendors, events, conference rooms, supplies, mail, office moves, and new-hire preparation. The role is onsite three days per week and provides administrative support to HR as needed.

Supports executive search Partners and Principals by managing search calendars, scheduling, client and candidate communications, travel coordination, databases, documents, and expenses. Oversees daily office administration, including vendors, visitors, events, supplies, conference rooms, mail, office projects, and new-hire support. Provides a professional, organized, flexible, and detail-oriented experience for clients, candidates, and employees.

Provide administrative and office management support for a home remodeling company: answer calls and emails, schedule appointments, maintain files and records, assist sales and production teams, handle invoicing and purchase orders, order supplies, coordinate communications with customers and vendors, and improve office procedures.

Provide administrative support to sales and production teams, manage daily office operations, handle phone/email inquiries, schedule appointments, maintain records, assist with invoicing and purchase orders, order supplies, and help improve office procedures to ensure efficient workflow.