Top Executive Assistant Jobs

Provide high-level administrative support to the CEO and leadership: manage calendars and Outlook scheduling, coordinate meetings and travel, handle correspondence, maintain records and office supplies, run errands and frequent Bay Area site visits, support Finance/HR/Operations/IT on ad-hoc tasks, manage board meeting logistics and minutes, and produce the organization-wide newsletter.

The Executive Assistant supports the executive team with administrative tasks, assists HR functions, and oversees office operations ensuring efficiency and confidentiality.

Provide executive-level administrative, operational, and strategic support to senior Department of State leadership. Manage executive calendars, correspondence, travel, clearance processes, SharePoint sites, onboarding/offboarding, congressional and public communications, and prepare briefing materials while maintaining confidentiality and ensuring compliance with Department policies.

Provide high-level administrative support to leadership including calendar and travel management, stakeholder communication, meeting coordination and minute-taking, expense tracking, document management, and ad hoc projects while maintaining strict confidentiality in a fast-paced startup environment.

Provide comprehensive administrative support to the CEO and leadership, coordinate board and committee logistics and minutes, manage office operations and vendor relationships, handle scheduling and expense reports, maintain confidentiality, and identify process improvements.

Provide high-level administrative support to a department: manage correspondence, scheduling, travel, vendor communication, purchasing, payroll processing, records and data systems, assist with project planning and supervise support staff.

Provide high-level executive support to the President and VP for Strategy, manage complex calendars, travel, confidential materials, and presidential events; coordinate Board of Trustees logistics and materials; prepare briefing materials, track action items, manage office budget and operations, and serve as a strategic liaison across senior leadership, trustees, faculty, staff, students, and external stakeholders.

Provide high-level administrative and operational support to up to three Chiefs, managing complex calendars, communications, meeting preparation, cross-functional coordination, travel and expenses, board logistics, compliance materials, and executive-level projects while maintaining confidentiality and anticipating executive needs.

Provide strategic executive support to the CIO and up to three other VPs: manage inboxes/calendars/travel/expenses, coordinate meetings, plan leadership events, produce presentations and internal communications, track cross-functional priorities, maintain team pages, support onboarding and recognition, handle confidential matters, and leverage AI tools to improve productivity. Hybrid role with minimum 2 days/week onsite in San Mateo and up to 10% travel.

Provide executive support to the Director of Services, manage calendars, meetings, and travel; coordinate projects and departmental operations; maintain KPI dashboards, SOPs, and documentation; assist with hiring, vendor coordination, reports, expense processing, and cross-department communication while ensuring confidentiality and follow-through on action items.

Provide executive support to three senior marketing leaders: manage calendars, meetings, travel and expenses; prepare communications and presentations; coordinate team events and offsites; track action items, support projects and process improvements; maintain stakeholder relations and confidential information; and enable team effectiveness in a hybrid environment.

The Executive Assistant provides high-level administrative support, manages calendars, communications, and projects, and coordinates meetings and travel for senior executives.

Provide executive-level administrative support to the Indiana Executive Director and Deputy Director and serve as primary liaison to the volunteer Board of Trustees. Coordinate board meetings and committees, manage calendars, travel, expenses, vendor purchases, reporting, onboarding, and logistics. Maintain compliance with policies, support donor scheduling with Development, implement process improvements, and occasionally travel across Indiana and the Midwest.

Provide high-level administrative support to executives by managing calendars, coordinating domestic travel and events, preparing agendas and materials, tracking follow-ups, handling communications and confidential documents, supporting onboarding and expense management, and assisting with special projects and occasional support to Marketing and Centralized Operations.

Provide high-impact, on-site administrative support to partners: manage complex calendaring, travel, confidential correspondence and records, coordinate billing and A/R tasks, support business development/CRM and client events, drive projects and process improvements, and provide back-up team support with strong judgment and discretion.

Provide executive-level coordination for ETS Strategy and Planning: manage complex calendars, coordinate projects and stakeholders, maintain dashboards and secure knowledge systems, use Microsoft 365/Copilot to improve workflows, triage requests, draft executive materials, and support emergency and flexible-hour operational needs.

Provide administrative and operational support to the Regional Principal and regional teams, coordinating schedules, travel, events, IT, marketing, HR, safety, accounting, and construction division needs. Act as regional liaison to operational departments, manage expenses and onboarding tasks, support employee engagement, and ensure smooth office and field technology and logistics to drive consistent regional execution.

Provide high-level administrative support to the CEO, COO, executive staff and physicians. Manage complex calendars, travel, meetings and events; handle correspondence, research, reporting, confidential files, and special projects. Support physician recruiting metrics and logistics, coordinate employee engagement events, serve as departmental representative, maintain databases, and serve as Notary Public as needed.

Provide high-level administrative support to two executive leaders and their teams across Analytics Center of Excellence and Quality & Operations. Manage complex scheduling, communications, documentation, event planning, stakeholder liaison, and confidential matters while coordinating with clinicians, faculty, staff, and external partners.

Provide elevated executive support within a shared EA pool for multiple senior leaders. Independently manage calendars, communications, meetings, travel, document systems, expense reporting, and event planning. Act as delegated onsite office lead when assigned, use AI productivity tools to streamline workflows, maintain confidentiality, and collaborate with other EAs to ensure consistent high-quality support.

Provide high-level administrative and operational support to the EVP, Technical Operations and leadership team. Manage complex executive calendars, travel, expenses, leadership meetings, cross-functional projects, and confidential information. Act as trusted liaison, enabling operational execution, mentoring administrative staff, and supporting continuity in a fast-paced biotech environment.

Own and improve company operational systems including executive support, payroll and onboarding, billing, vendor and office coordination, provisioning accounts and equipment, documentation, and cross-functional operational initiatives to keep the company running efficiently.

Provide high-level administrative support to a Senior Talent Manager: manage complex calendars, communications, contracts and riders, travel logistics, expense tracking, reporting, and client/venue interactions while maintaining organized records and proactively resolving workflow issues.

Provide high-level executive support to 4-5 senior leaders (calendar management, travel logistics, meeting prep, follow-ups) while leading onsite employee experience and culture programs, coordinating events, and ensuring smooth daily office operations with discretion and proactive problem-solving.

Provide confidential administrative and secretarial support to executives (excluding CEO): manage calendars, coordinate meetings and travel, prepare correspondence/reports/presentations, track expenses, perform data entry and general clerical duties, and collaborate with other departments to improve processes and solve business problems.