Top Executive Assistant Jobs

Provides high-level administrative support to Cruise Division executives, managing complex calendars, travel, meetings, correspondence, office operations, budgets, vendors, onboarding, and confidential information. Coordinates sponsorship deliverables and supports social media and content workflows, including asset gathering, post scheduling, brand consistency, and engagement tracking. Serves as a liaison between leadership, internal teams, external partners, and shared services.

Provides high-level administrative and project-coordination support to an executive and academic division dean. Responsibilities include complex calendar and travel management, meeting preparation, communications, stakeholder coordination, project tracking, follow-through, office procedures, financial administration, records management, and safeguarding sensitive information. The role requires discretion, strong organization, judgment, communication skills, and proficiency with productivity and AI-assisted tools.

Provides confidential executive and administrative support to the Recovery Services Bureau leadership team. Responsibilities include calendar and meeting management, correspondence, presentations, report preparation, data tracking, office technology coordination, expenditure monitoring, project support, committee participation, and liaison work across programs. The role also manages special projects, meeting logistics, document compliance reviews, and sensitive personnel, budgetary, and collective bargaining information.

Provides confidential, comprehensive executive and administrative support to the CEO, including calendar and communications management, meeting coordination, travel, expenses, records, briefings, action tracking, and stakeholder liaison duties. Supports headquarters operations, security procedures, special projects, proposals, events, and workflow improvements. Requires exceptional discretion, organization, judgment, communication, and the ability to manage sensitive information and shifting priorities in a government-contracting environment.

Provides executive-level administrative support to the COO and Chief Real Estate Development Officer. Responsibilities include managing calendars, coordinating meetings, preparing agendas and notes, handling correspondence, creating presentations, editing documents, processing reimbursements and timesheets, organizing confidential records, and completing follow-up tasks. The role requires discretion, strong communication, multitasking, proficiency with Microsoft Office, and occasional use of a personal vehicle for routine business tasks.

Provides onsite executive assistance to three BARDA senior leaders. Coordinates meetings, conference rooms, IT readiness, agendas, notes, action items, follow-ups, document routing, calendars, invitations, and information requests. Tracks leadership tasks through completion, organizes SharePoint files, deconflicts schedules, and supports changing priorities in a fast-paced government environment. Requires office or leadership support experience, Microsoft application proficiency, SharePoint experience, and Public Trust eligibility.

Provides comprehensive administrative support to executives by managing complex calendars, coordinating travel, organizing meetings, preparing presentations and documents, handling correspondence, maintaining confidential information, and tracking follow-up actions. The role serves as a liaison with internal and external stakeholders, supports office operations, and anticipates executive needs in a dynamic healthcare organization. This is a temporary position with no guaranteed duration.

Provides high-level administrative and personal support to the President and CEO, including calendar and communication management, travel coordination, meeting preparation, confidential records, event support, estate and vendor administration, fleet coordination, compliance activities, and special projects. The role requires extensive travel, discretion, flexibility, long hours, and mandatory onsite work in Sequim, including weekends and holidays.

Provides executive administrative and corporate governance support to the Deputy General Counsel and legal leadership. Manages Board and Committee meeting logistics, confidential materials, Board portals, corporate records, resolutions, action items, director onboarding, and shareholder meetings. Supports executive calendars, travel, expenses, communications, legal operations, budgeting, contracts, and vendors. Requires exceptional organization, discretion, communication, judgment, and ability to manage competing deadlines while working with executives, directors, and cross-functional teams.

Provides high-level support to C-suite executives by managing calendars, meetings, travel, communications, priorities, confidential information, expenses, and cross-functional initiatives. Prepares executive briefings and decision materials, coordinates leadership activities and office operations, uses AI-enabled tools to improve workflows, and serves as a liaison among executives, board members, employees, and stakeholders. Requires discretion, strong judgment, organization, communication, project coordination, and advanced Microsoft Office skills.

Provides high-level administrative support to the Chief Enterprise Enablement Officer and leadership team. Responsibilities include complex calendar and meeting management, travel coordination, confidential document preparation, stakeholder communication, project support, vendor invoice processing through SAP, procurement data management, and backup support for executive assistants. The role requires discretion, independent judgment, strong organization, advanced Microsoft Office and collaboration-tool skills, and the ability to manage competing priorities in a fast-paced environment.

Provides high-level administrative support to senior management and executives. Responsibilities include analyzing and distributing correspondence, preparing reports and presentations, handling complex calls, supervising clerical staff, supporting special projects, and coordinating meetings, agendas, catering, rooms, and materials.

Supports the CEO and CTO by managing calendars, inboxes, travel, meeting preparation, scheduling, expenses, vendors, offsites, board meetings, and confidential information. The role requires strong judgment, organization, discretion, written communication, and the ability to work independently in a fast-paced, in-person startup environment.

Provides proactive administrative support to the Finance Leadership team, including calendar and meeting management, domestic and international travel coordination, expense processing, communications, document preparation, vendor contact, intranet and distribution-list maintenance, and employee event logistics. The role requires strong organization, confidentiality, communication, initiative, and proficiency with Microsoft Office and Teams in a hybrid corporate environment.

Provides administrative and clerical support to the Operations Systems Manager, including calendar management, meeting coordination, document preparation, communications, recordkeeping, spreadsheet and database updates, basic reporting, follow-up, and special projects. The role requires strong organization, professionalism, confidentiality, communication, and the ability to manage multiple priorities while supporting Operations staff and other departments.

Provides high-level administrative and organizational support to the Executive Campus Pastor. Manages calendars, meetings, correspondence, leadership communications, preaching schedules, governance materials, ordination processes, reporting, membership processes, budgets, and organization-wide initiatives. Acts as a liaison among campus leaders, teaching teams, central departments, and the Elder Board while handling confidential matters with discretion and ensuring priorities move forward effectively.

Provide administrative support to investment bankers by managing complex calendars, coordinating domestic and international travel, processing expenses in Concur, maintaining CRM records, and coordinating meetings across time zones. The role requires strong organization, professionalism, communication, discretion, and proactive problem-solving in a fast-paced investment banking environment.

Provides executive-level administrative support by managing calendars, emails, travel, expenses, meetings, communications, and confidential information. Oversees daily New York office operations, including facilities requests, inventory, visitors, deliveries, technology coordination, events, and employee experience initiatives. Acts as a liaison for executives and stakeholders, coordinates meeting logistics, tracks action items, and supports office safety and security protocols.

Provides confidential executive and office support to the Executive Director of Institutional Advancement. Responsibilities include calendar and meeting management, correspondence and presentation preparation, donor and volunteer communications, office workflow coordination, staff supervision, research and reporting, travel arrangements, purchasing, budget tracking, records management, and administrative liaison duties. Requires independent judgment, discretion, organization, strong communication, and proficiency with office productivity and database tools.

Provides advanced administrative and operational support to the Chair of Ophthalmology, coordinating academic, clinical, and research activities; manages correspondence, scheduling, budgets, HR tasks, CME symposia, student clerkships, vendor relationships, and confidential communications to ensure departmental operations run smoothly.

Support the CEO by managing complex calendars, domestic and international travel, correspondence, expenses, personal tasks, research, and confidential information. Coordinate vendors, events, appointments, and executive relationships while prioritizing requests and providing administrative coverage. Use AI tools to streamline inbox management, meeting preparation, travel planning, and research. The role requires frequent commuting to Orange County, reliable transportation, strong discretion, exceptional organization, and experience supporting C-suite executives.

Provides executive and department-level administrative support, including calendar and appointment management, meeting coordination, travel arrangements, expense reporting, document and presentation preparation, supply and invoice processing, virtual request follow-up, and ad hoc projects. Supports compliance and risk management, and may train or guide other administrative staff.

Provides high-level administrative and strategic coordination support to three senior executives. Responsibilities include calendar and travel management, meeting coordination, expense reporting, executive communications, initiative tracking, status reporting, stakeholder follow-up, presentation preparation, and cross-functional coordination. The role also organizes leadership meetings, employee engagement activities, recognition programs, and corporate events while maintaining confidentiality and using AI tools to improve productivity.

Provides comprehensive administrative and scheduling support to multiple executives, including calendar management, meeting and event coordination, travel arrangements, expense reporting, communications, and special projects. Maintains confidentiality, anticipates executive needs, resolves scheduling challenges, supports Board and Executive Committee interactions, and covers administrative responsibilities for colleagues. Requires strong organization, professionalism, discretion, communication, and Microsoft Office expertise.

Provides advanced administrative support to the Head of Fidelity Asset Management Solutions and two senior leaders. Responsibilities include calendar and meeting management, travel planning, expense reporting, workflow coordination, executive communications, relationship building, confidential information management, and resolving scheduling conflicts. The role also supports administrative best practices and cross-training across the global team.