Top Executive Assistant Jobs

Provides high-level administrative and operational support to the Chairman and CEO. Responsibilities include managing complex schedules, coordinating domestic and international travel, planning executive meetings and events, preparing reports and presentations, handling confidential communications, liaising with senior stakeholders, and overseeing local executive office support staff. The role requires exceptional discretion, organization, diplomacy, judgment, and communication skills in a fast-paced, office-based New York environment.

Supports the leadership team and daily operations of a venture investment firm. Responsibilities include managing complex calendars, coordinating domestic and international travel, organizing executive communications, preparing meetings, serving as a contact for investors and founders, planning events, and overseeing office administration, vendors, invoices, records, and special projects.

Provide trusted executive assistance to company founders by managing complex international calendars, communications, briefing materials, action tracking, stakeholder relationships, travel logistics, and strategic projects. The role requires exceptional organization, discretion, judgment, communication, and emotional intelligence in a fast-paced defense technology environment. The Executive Assistant will coordinate across time zones and senior government, investor, and defense stakeholders while anticipating leadership needs and ensuring efficient execution.

Provides executive administrative support for a private banking team, including complex calendar management, call screening, meeting and event coordination, domestic travel arrangements, expense processing, onboarding and offboarding support, document maintenance, and preparation of spreadsheets and presentations. Requires discretion, strong organization, professional communication, and the ability to manage competing priorities while working onsite five days per week.

Manage daily Brooklyn office operations, including technology, upkeep, onboarding, policies, and employee experience. Provide executive assistance to the CEO through calendar, travel, correspondence, documentation, and scheduling management. Coordinate team travel, events, and biannual company gatherings; develop automation systems to reduce manual work; and handle confidential information discreetly.

Provides dedicated executive support to the Chief Science Officer, including complex calendar management, briefing preparation, travel coordination, stakeholder communication, and follow-up tracking. Manages the Boston office, facilities vendors, supplies, visitors, new-hire setup, events, budgets, and partner experiences. Requires daily in-person work in Boston and occasional event travel.

Provides administrative and operational support to leadership, including calendar and meeting management, travel and expense coordination, confidential information handling, meeting materials, event logistics, office communications, documentation, budgets, and distribution lists. The role requires strong organization, discretion, multitasking, Microsoft Office proficiency, and the ability to work independently in a fast-paced corporate environment with a primarily office-based schedule and limited remote work.

Supports a senior development leader by managing calendars, meetings, expenses, travel, donor research, donor materials, event communications, and CRM records. The role requires strong organization, communication, problem-solving, attention to detail, and the ability to manage competing priorities in a high-stress environment. Frequent travel, a valid driver’s license, and support for fundraising and donor-management activities are required.

Provides administrative and operational support to the Commissioner’s Office, including scheduling, correspondence, records, assignment tracking, technology service tickets, equipment records, employee engagement initiatives, agency events, vendor coordination, and event logistics. Serves as the office’s Technology & Innovation Liaison and Employee Engagement Coordinator while supporting senior executive staff and maintaining efficient office operations.

Provides high-level administrative and executive support to the Vice President of Finance and Administration. Manages complex scheduling, correspondence, office operations, budgets, committees, board support, insurance coordination, events, records, and action tracking. Serves as a liaison among university leaders, trustees, foundation members, vendors, and other stakeholders while exercising discretion, independent judgment, and confidentiality.

Provides executive and administrative support for a wealth management practice, including reception, calendar management, client paperwork, records, deposits, vendors, and office needs. Coordinates client appreciation events, sponsorships, community initiatives, marketing materials, website updates, and social media content. Maintains professional client communications while supporting business projects and enhancing the firm's client experience.

Provides confidential, proactive administrative support to the Crop Division President and senior executives. Responsibilities include managing complex calendars, coordinating travel, screening correspondence, preparing communications and presentations, organizing meetings and events, maintaining records, coordinating training filings, supporting office operations, and strengthening workplace culture. The role requires sound judgment, discretion, strong organization, communication skills, and proficiency with Microsoft 365 applications while working onsite in Cincinnati five days per week.

Serve as the COO’s execution partner by managing priorities, time, meetings, and follow-through. Build scalable systems for hiring, onboarding, events, internal tooling, reporting, budgeting, and cross-functional operations. Identify and close operational gaps, automate repetitive work, synthesize company-wide context, and drive high-priority initiatives in a fast-growing Series A startup.

Provides executive assistant support to multiple externally facing leaders, including calendar and schedule management, gatekeeping, meeting preparation, expenses, signature collection, travel coordination, and special projects. The role requires professionalism, discretion, strong communication, sound judgment, adaptability, and proficiency with Google Workspace. It also involves collaborating with the administrative team and using or developing internal AI tools.

Provides executive-level administrative support to C-suite leaders, senior executives, and board committees. Responsibilities include calendar and travel management, meeting and committee coordination, document and presentation preparation, budget and invoice processing, correspondence, governance support, deadline tracking, and confidential information handling. The role requires strong organization, diplomacy, judgment, communication, multitasking, and discretion in a hybrid office environment with approximately 10% domestic and international travel.

Provide high-trust executive support to C-suite leaders by managing complex calendars, travel, communications, meetings, and expenses. Own the San Francisco office, including vendors, supplies, maintenance, facilities coordination, budgets, invoicing, events, and offsites. Build workplace systems and standards from the ground up while serving as the primary resource for executives, employees, and visitors. This is a fully onsite role requiring discretion, judgment, and independent operational ownership.

Provides high-level administrative support to Cruise Division executives, managing complex calendars, travel, meetings, correspondence, office operations, budgets, vendors, onboarding, and confidential information. Coordinates sponsorship deliverables and supports social media and content workflows, including asset gathering, post scheduling, brand consistency, and engagement tracking. Serves as a liaison between leadership, internal teams, external partners, and shared services.

Provides high-level administrative and project-coordination support to an executive and academic division dean. Responsibilities include complex calendar and travel management, meeting preparation, communications, stakeholder coordination, project tracking, follow-through, office procedures, financial administration, records management, and safeguarding sensitive information. The role requires discretion, strong organization, judgment, communication skills, and proficiency with productivity and AI-assisted tools.

Provides confidential executive and administrative support to the Recovery Services Bureau leadership team. Responsibilities include calendar and meeting management, correspondence, presentations, report preparation, data tracking, office technology coordination, expenditure monitoring, project support, committee participation, and liaison work across programs. The role also manages special projects, meeting logistics, document compliance reviews, and sensitive personnel, budgetary, and collective bargaining information.

Provides confidential, comprehensive executive and administrative support to the CEO, including calendar and communications management, meeting coordination, travel, expenses, records, briefings, action tracking, and stakeholder liaison duties. Supports headquarters operations, security procedures, special projects, proposals, events, and workflow improvements. Requires exceptional discretion, organization, judgment, communication, and the ability to manage sensitive information and shifting priorities in a government-contracting environment.

Provides executive-level administrative support to the COO and Chief Real Estate Development Officer. Responsibilities include managing calendars, coordinating meetings, preparing agendas and notes, handling correspondence, creating presentations, editing documents, processing reimbursements and timesheets, organizing confidential records, and completing follow-up tasks. The role requires discretion, strong communication, multitasking, proficiency with Microsoft Office, and occasional use of a personal vehicle for routine business tasks.

Provides onsite executive assistance to three BARDA senior leaders. Coordinates meetings, conference rooms, IT readiness, agendas, notes, action items, follow-ups, document routing, calendars, invitations, and information requests. Tracks leadership tasks through completion, organizes SharePoint files, deconflicts schedules, and supports changing priorities in a fast-paced government environment. Requires office or leadership support experience, Microsoft application proficiency, SharePoint experience, and Public Trust eligibility.

Provides comprehensive administrative support to executives by managing complex calendars, coordinating travel, organizing meetings, preparing presentations and documents, handling correspondence, maintaining confidential information, and tracking follow-up actions. The role serves as a liaison with internal and external stakeholders, supports office operations, and anticipates executive needs in a dynamic healthcare organization. This is a temporary position with no guaranteed duration.

Provides high-level administrative and personal support to the President and CEO, including calendar and communication management, travel coordination, meeting preparation, confidential records, event support, estate and vendor administration, fleet coordination, compliance activities, and special projects. The role requires extensive travel, discretion, flexibility, long hours, and mandatory onsite work in Sequim, including weekends and holidays.

Provides executive administrative and corporate governance support to the Deputy General Counsel and legal leadership. Manages Board and Committee meeting logistics, confidential materials, Board portals, corporate records, resolutions, action items, director onboarding, and shareholder meetings. Supports executive calendars, travel, expenses, communications, legal operations, budgeting, contracts, and vendors. Requires exceptional organization, discretion, communication, judgment, and ability to manage competing deadlines while working with executives, directors, and cross-functional teams.