Top Executive Assistant Jobs

Provide high-quality support to senior leaders by managing complex, multi-time-zone calendars, end-to-end domestic and international travel, leadership events and offsites, expense and administrative workflows, and ad hoc operational tasks. Act proactively in a fast-moving, high-growth startup environment, ensure logistical excellence, and enable leaders to focus on strategic priorities.

Provide high-level executive support to C-suite leaders including calendar and travel management, meeting preparation, correspondence, expense reporting, stakeholder communication, event support, and process improvements. Serve as a polished representative of the company, leverage AI tools to boost productivity, collaborate across teams, and manage confidential, time-sensitive priorities in a fast-paced environment.

Provide high-level executive support to Partners including complex calendar management, travel and expense coordination, document/proposal preparation, project management, and cross-office collaboration. Act as a proactive thought partner, manage confidential client matters, improve administrative efficiencies, and provide onsite coverage and coordination with the Office Manager and U.S./global administrative teams.

Provide dedicated executive support to the Chief Revenue Officer: manage complex calendar and inbox triage, coordinate cross-functional revenue initiatives, produce polished presentations, plan events and travel, and handle expense and select personal arrangements. Act as a proactive connector across Sales, Marketing, RevOps, and external stakeholders.

Support the Chief Revenue Officer with complex calendar and inbox management, project coordination across revenue functions, board-ready presentation and deck creation, event planning, travel and expense management, and select personal support. Act as a connective point between the CRO, cross-functional partners, and external stakeholders, keeping deadlines and follow-ups moving and protecting executive focus.

Provide administrative support to senior leadership: manage calendars, schedule meetings and events, draft emails, enter and track data for audits, maintain filing systems, support special projects, and perform other duties to support public engagement and departmental operations.

The Executive Assistant will provide administrative support to 1-3 executives, manage schedules, arrange travel, and perform various office duties while maintaining organization and effective communication.

Provide high-level administrative support to executives: heavy calendar management, travel and expense coordination, prepare presentations and documents, screen correspondence, maintain files, and collaborate with executive team while safeguarding confidential information.

Provide high-level administrative support to senior executives: manage calendars, schedule meetings and travel, prepare and proofread correspondence and presentations, handle mail and information requests, maintain filing and budget tracking, and support special projects while ensuring HIPAA and data security compliance.

Provide high-level support to the CEO by managing a complex calendar, coordinating domestic and international travel, preparing briefings and presentations, acting as gatekeeper for executives and investors, tracking initiatives, supporting board and investor communications, leading cross-functional projects, and creating systems to improve organizational efficiency.

Provide high-level administrative support to vice presidents including complex calendar management, meeting preparation, travel arrangements, event support, PowerPoint and report preparation, process improvement using data/Lean principles, confidentiality maintenance, and cross-team backup to ensure executive effectiveness.

Provide high-level administrative and operational support to the Managing Director, including calendar and travel management, meeting coordination, executive communications, project tracking, confidential matters, and occasional support for marketing, events, and after-hours needs at an on-site luxury resort.

Provide high-touch executive support to two senior marketing technology leaders, managing calendars, travel, expense reports, confidential communications, vendor contracts, onboarding, events, and mentoring other support staff. Serve as liaison across teams, coordinate logistics, and handle sensitive information while prioritizing competing demands.

Provide high-level administrative support to the CEO and leadership: manage calendars and Outlook scheduling, coordinate meetings and travel, handle correspondence, maintain records and office supplies, run errands and frequent Bay Area site visits, support Finance/HR/Operations/IT on ad-hoc tasks, manage board meeting logistics and minutes, and produce the organization-wide newsletter.

The Executive Assistant supports the executive team with administrative tasks, assists HR functions, and oversees office operations ensuring efficiency and confidentiality.

Provide executive-level administrative, operational, and strategic support to senior Department of State leadership. Manage executive calendars, correspondence, travel, clearance processes, SharePoint sites, onboarding/offboarding, congressional and public communications, and prepare briefing materials while maintaining confidentiality and ensuring compliance with Department policies.

Provide high-level administrative support to leadership including calendar and travel management, stakeholder communication, meeting coordination and minute-taking, expense tracking, document management, and ad hoc projects while maintaining strict confidentiality in a fast-paced startup environment.

Provide comprehensive administrative support to the CEO and leadership, coordinate board and committee logistics and minutes, manage office operations and vendor relationships, handle scheduling and expense reports, maintain confidentiality, and identify process improvements.

Provide high-level administrative support to a department: manage correspondence, scheduling, travel, vendor communication, purchasing, payroll processing, records and data systems, assist with project planning and supervise support staff.

Provide high-level executive support to the President and VP for Strategy, manage complex calendars, travel, confidential materials, and presidential events; coordinate Board of Trustees logistics and materials; prepare briefing materials, track action items, manage office budget and operations, and serve as a strategic liaison across senior leadership, trustees, faculty, staff, students, and external stakeholders.

Provide high-level administrative and operational support to up to three Chiefs, managing complex calendars, communications, meeting preparation, cross-functional coordination, travel and expenses, board logistics, compliance materials, and executive-level projects while maintaining confidentiality and anticipating executive needs.

Provide strategic executive support to the CIO and up to three other VPs: manage inboxes/calendars/travel/expenses, coordinate meetings, plan leadership events, produce presentations and internal communications, track cross-functional priorities, maintain team pages, support onboarding and recognition, handle confidential matters, and leverage AI tools to improve productivity. Hybrid role with minimum 2 days/week onsite in San Mateo and up to 10% travel.

Provide executive support to the Director of Services, manage calendars, meetings, and travel; coordinate projects and departmental operations; maintain KPI dashboards, SOPs, and documentation; assist with hiring, vendor coordination, reports, expense processing, and cross-department communication while ensuring confidentiality and follow-through on action items.

Provide executive support to three senior marketing leaders: manage calendars, meetings, travel and expenses; prepare communications and presentations; coordinate team events and offsites; track action items, support projects and process improvements; maintain stakeholder relations and confidential information; and enable team effectiveness in a hybrid environment.

The Executive Assistant provides high-level administrative support, manages calendars, communications, and projects, and coordinates meetings and travel for senior executives.