Top Executive Assistant Jobs

Provides executive and leadership-team administrative support, including complex calendar management, travel coordination, expense reporting, correspondence, presentations, meeting logistics, board materials, filing, office supplies, vendor coordination, and confidential information handling. Requires strong communication, proofreading, organizational, and prioritization skills, advanced PowerPoint proficiency, Microsoft Office expertise, familiarity with AI tools, and flexibility to support occasional nonstandard work hours.

Supports the CEO with calendar and inbox management, travel booking, conference speaking logistics, client and business development follow-up, VIP relationship coordination, nonprofit board administration, expenses, meals, errands, and personal logistics. The role begins with detail-heavy administrative work and expands toward independent judgment, process improvement, AI-supported workflows, and broader executive or business partner support.

Provides advanced administrative support to multiple executives and investment professionals, including calendar and meeting management, travel planning, expense reporting, workflow coordination, communication, confidential information handling, and problem resolution. Builds cross-functional relationships, supports best practices, and helps train team members on administrative tools and processes.

Provides high-level administrative and operational support to the System Executive Director and Office of Strategic Partnerships. Responsibilities include executive scheduling, meeting and travel coordination, correspondence, budget monitoring, purchasing, accounts payable, payroll and timecard administration, policy compliance, data management, project support, and confidential communications. The role requires independent judgment, discretion, organization, and interaction with senior executives, department leaders, external partners, and business stakeholders.

Partners with the CEO on business priorities, manages multiple calendars, advances projects, supports key meetings, and coordinates communications. The role requires administrative experience, strong Google Calendar skills, technological comfort, excellent communication, sound judgment in ambiguous situations, mature interpersonal skills, and commitment to the organization’s mission.

Provides administrative and coordination support for the Office of Federal Affairs, including scheduling meetings, maintaining databases and Excel records, tracking legislation, preparing meetings, and facilitating communication among elected officials, federal agencies, and city administration.

Support two founders by managing complex calendars, priorities, communications, follow-ups, travel, logistics, and meeting preparation. Coordinate domestic and international travel, off-sites, recruiting, onboarding, offboarding, employee documentation, and other people-operations processes. Handle confidential information, triage requests, ghostwrite communications, and take ownership of ad hoc operational projects in a fast-moving startup environment.

Provide high-impact administrative and operational support to the CFO and LIFT leadership (Legal, Finance, IT). Manage complex calendars across time zones, coordinate domestic and international travel using Concur, prepare executive presentations and materials with master-level PowerPoint skills, handle expense reports, schedule meetings and logistics, support special projects, ensure adherence to PCI/cGMP/GCP guidelines, and maintain discretion with confidential information. Travel approximately 20% and work flexible hours as needed.

Provides executive and administrative support to Operational Excellence leadership, including complex calendar management, travel planning, expense reports, meeting and event coordination, presentation preparation, documentation, reports, and follow-up tracking. The role requires discretion, strong organization, flexibility, and on-site collaboration in Boston, with occasional early mornings, evenings, or event support.

Provides comprehensive executive and administrative support to a Senior Vice President and Vice President. Responsibilities include complex calendar management, meeting and event coordination, executive communications, expense reconciliation, travel arrangements, presentation preparation, confidential records management, team engagement initiatives, and assigned projects. The role requires strong organization, communication, discretion, adaptability, attention to detail, and proactive follow-through in a fast-paced technology organization.

Executive Assistant supporting senior management by managing complex calendars, domestic and international travel, meetings, correspondence, expenses, office supplies, access requests, and confidential information. The role coordinates with internal departments, handles meeting logistics, maintains compliance with organizational policies, and ensures efficient office operations. Strong organizational, communication, discretion, and problem-solving skills are required, along with expert Microsoft Office and Adobe Acrobat proficiency. U.S. citizenship and the ability to obtain and maintain a Secret DoD clearance are required.

Provides high-level administrative support to C-suite executives by managing calendars, travel, communications, presentations, action items, meetings, events, office operations, supplies, vendors, facilities coordination, and confidential records. The role also supports board meetings, leadership off-sites, catering, filing systems, and executive projects in a hybrid Phoenix office environment.

Provides executive-level administrative and strategic support to the Vice President of Global CCS Operations. Responsibilities include complex calendar and travel management, leadership meetings, executive presentations, communications, stakeholder coordination, visit and event planning, expense and budget support, and enterprise initiatives. The role partners across global manufacturing, supply chain, procurement, quality, engineering, and commercial teams in a matrixed environment.

Provides executive and advisory board administrative support, including calendar and meeting coordination, agenda preparation, correspondence, travel arrangements, board portal support, Salesforce database maintenance, and customer or stakeholder communication. Maintains compliance and risk-management standards, handles requests professionally, and may coordinate other administrative assistants. The role is full-time, primarily office-based, and requires obtaining or maintaining notary status within 60 days.

Provides executive administrative support to two Senior Vice Presidents by managing calendars, correspondence, presentations, reports, meetings, events, travel, and complex expense reports. Coordinates logistics, screens calls, prepares documents, supports onboarding and communications, and handles confidential information with discretion. The role requires strong organization, communication, problem-solving, relationship management, and advanced Microsoft Office and SAP Concur skills in an on-site, fast-paced environment.

Provides comprehensive administrative support to a physician and Director of Research, managing complex calendars, meetings, travel, contracts, consulting invoices, memberships, CME records, financial disclosures, publications, and action-item tracking. The role requires discretion, strong organization, communication, editing, multitasking, and proficiency with Mac, iCal, Google Sheets, Adobe Acrobat, Microsoft Office, and practice management software.

Provides advanced administrative support to executives and senior leaders, including complex calendar management, meeting coordination, document and presentation preparation, travel arrangements, event logistics, vendor coordination, invoice and reimbursement processing, and project support. The role also develops administrative processes, resolves operational issues, prepares meeting materials, and may coach other administrative professionals.

Support C-suite executives as a trusted thought partner by managing communications, calendars, travel, expenses, briefings, meetings, and cross-functional initiatives. The role requires discretion, sound judgment, adaptability, and strong organizational and communication skills in a fast-paced startup environment.

Provides full-time remote executive assistance to U.S.-based healthcare practice owners. Responsibilities include calendar and inbox management, task tracking, meeting coordination, reporting, patient and referral follow-up, vendor and invoice support, SOP documentation, and compliance reminders. Uses Claude AI to draft communications, summaries, agendas, and reports, while reviewing all outputs for accuracy, judgment, confidentiality, and HIPAA compliance.

Provides full-time remote executive and administrative support to healthcare practice owners. Responsibilities include calendar and inbox management, task tracking, meeting preparation, reporting, patient and referral follow-up, vendor coordination, invoicing, SOP maintenance, and compliance reminders. The assistant uses Claude to draft communications, summaries, agendas, and reports while reviewing all outputs for accuracy, confidentiality, and HIPAA compliance.

Provide comprehensive administrative support to two senior investment professionals: manage complex calendars, coordinate meetings/travel and events, prepare and distribute confidential executive materials, maintain records, support onboarding/offboarding, monitor projects and follow up on action items, and improve administrative processes while handling sensitive information discreetly.

Serve as a strategic partner and trusted extension of the CEO by managing complex calendars, access, domestic and international travel, briefings, meeting materials, stakeholder relationships, board presentations, executive communications, and personal logistics. The role requires exceptional judgment, discretion, organization, initiative, adaptability, and availability across time zones and outside standard hours.

Provides high-level administrative support to senior executives through scheduling, correspondence, travel and expense management, meeting coordination, project and event ownership, business reporting, and cross-functional collaboration. Maintains organizational documents, prepares business reviews, captures action items, and improves administrative systems and processes. Requires strong communication, prioritization, business judgment, multitasking, and project coordination skills.

Provides high-level administrative support to senior executives by managing correspondence, calendars, meetings, travel, expenses, projects, events, business reporting, and cross-functional coordination. Maintains critical organizational documents, prepares quarterly business reviews, tracks action items, and improves executive support systems and processes. Requires strong prioritization, communication, business judgment, multitasking, and project coordination skills.

Provides high-level administrative and operational support to the Chairman and CEO. Responsibilities include managing complex schedules, coordinating domestic and international travel, planning executive meetings and events, preparing reports and presentations, handling confidential communications, liaising with senior stakeholders, and overseeing local executive office support staff. The role requires exceptional discretion, organization, diplomacy, judgment, and communication skills in a fast-paced, office-based New York environment.