Overview:
Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams.
Responsibilities:
- Provides administrative support to assigned staff for confidential and time sensitive material
- Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as required
- Schedules and organizes activities such as meetings, travel, conferences and interviews
- Answers phones, distributes mail and processes expense reimbursement for assigned staff
- Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations
- May support other teams, such as Marketing, with various administrative tasks
- May provide back-up coverage for reception on a regular basis as needed
- Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitor and clients
- Performs work in a manner that demonstrates an awareness of and an appreciation for the firm’s cultural values, including a commitment to quality, innovation, learning and growth
- Becomes skilled in fostering and maintaining a collaborative professional working relationship with their respective team and any additional teams needing assistance
- Takes personal responsibility for fostering a green workplace through sustainable work practices
- Understands the financial implications of overhead and chargeable time, including accountability to project plan and planned utilization rate
- May assist in production of marketing presentations
Qualifications:
- High school education; college level preferred
- Typically with 5+ years of related experience
- Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams
- Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred
- Strong interpersonal skills and the ability to interact with all levels of staff
- Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
- Ability to communicate in a clear, concise and professional manner both verbally and in writing
- Ability to proactively problem solve and collaborate on innovative solutions
- Ability to work in team environment
- Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
- Ability to work on multiple projects at the same time
- Ability to effectively meet deadlines at expected quality
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If you currently work for HKS, please submit your application via the Internal Careers Portal.
HKS is an EEO/AA Employer: M/F/Disabled/Veteran
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What We Do
We are a design firm of more than 1,400 architects, interior designers, urban designers, scientists, artists, anthropologists and more. We work together across industries and across the globe to create places that delight, heal and stimulate peak performance.
We nurture a culture of extraordinary people with curious and creative minds who are passionate about delivering elegant solutions. We also have a dedicated research team devoted to discovering processes and ideas that improve outcomes for everyone.
In everything we do, we're mindful of the fragility of all life and of the planet.
