Top Executive Assistant Jobs

Provide high-level administrative and operational support to the EVP, Technical Operations and leadership team. Manage complex executive calendars, travel, expenses, leadership meetings, cross-functional projects, and confidential information. Act as trusted liaison, enabling operational execution, mentoring administrative staff, and supporting continuity in a fast-paced biotech environment.

Own and improve company operational systems including executive support, payroll and onboarding, billing, vendor and office coordination, provisioning accounts and equipment, documentation, and cross-functional operational initiatives to keep the company running efficiently.

Provide high-level administrative support to a Senior Talent Manager: manage complex calendars, communications, contracts and riders, travel logistics, expense tracking, reporting, and client/venue interactions while maintaining organized records and proactively resolving workflow issues.

Provide high-level executive support to 4-5 senior leaders (calendar management, travel logistics, meeting prep, follow-ups) while leading onsite employee experience and culture programs, coordinating events, and ensuring smooth daily office operations with discretion and proactive problem-solving.

Provide confidential administrative and secretarial support to executives (excluding CEO): manage calendars, coordinate meetings and travel, prepare correspondence/reports/presentations, track expenses, perform data entry and general clerical duties, and collaborate with other departments to improve processes and solve business problems.

Provide high-level, on-site administrative support to the CEO and senior staff including complex calendar management, travel logistics, communications, document and meeting preparation, expense reconciliation, confidential information handling, event coordination, and ad-hoc projects.

Provide high-level executive support including complex calendar and travel management, meeting coordination, expense reporting, office operations, vendor/facility management, recruiting support, and administrative project assistance while protecting confidential information.

Provide executive-level administrative, operational, and project management support to the President & CEO. Manage priorities, prepare briefings and Board materials, coordinate governance and Board activities, track action items and strategic initiatives, draft executive communications, and represent the Office with discretion and professionalism.

Provide high-level administrative support to a division manager/executive at the FAA, including calendar management, travel coordination, VTC meeting facilitation and minutes, timesheet and SharePoint administration, correspondence handling, and general office management. Must obtain Public Trust clearance and ensure accurate use of federal travel systems and office software.

Provide high-level administrative support to a division manager/executive including calendar management, travel coordination, VTC meeting facilitation, timesheet and SharePoint maintenance, correspondence handling, minute-taking, and process support. Requires strong communication, organization, Microsoft Office proficiency, and ability to obtain a moderate-level Public Trust clearance.

Provides advanced, confidential administrative support to multiple Senior Vice Presidents, managing complex calendars, travel, meetings, presentations, documents, and projects. Prepares materials, conducts research, mentors other assistants, implements best practices, and adopts technologies to optimize executive workflows.

Provide high-level administrative support to multiple executives by managing complex calendars, travel, correspondence, and confidential information; prepare documents, presentations, and meeting materials; coordinate events and vendors; process expenses and invoices; track budgets; conduct research; and support special projects and departmental initiatives.

Provide high-touch executive support to the CEO: manage calendars, communications, travel, meetings, and project logistics; anticipate needs, triage priorities, research and prep for meetings, interface with high-profile partners, and invent workflow improvements while operating discreetly in a remote, global environment.

Provide high-level administrative support to senior leadership in a client-focused financial services firm: manage complex calendars and communications, prepare executive briefings, maintain CRM records, coordinate meetings and events, manage documents and administrative workflows, support projects, and handle sensitive information with discretion to ensure executives operate efficiently.

Provide high-level administrative support to the Tomahawk Senior Director and leadership team: manage complex calendars, screen communications, coordinate meetings/events (including classified), prepare documents and presentations, arrange travel/expenses, interface with security and facilities, and maintain confidentiality while improving office productivity.

Provide high-level executive support to the CEO, managing calendar, travel, communications, and cross-functional coordination. Act as strategic partner, own projects, track action items, draft correspondence and presentations, liaise with internal and international stakeholders, and maintain executive continuity during heavy travel and operational load.

Provide high-level administrative support to the CEO: manage calendar, travel, meetings, correspondence, cross-department coordination, action-item tracking, research, event support, and stakeholder communication. Support international partners and maintain confidentiality.

Provide administrative and executive support including calendar and email management, recruiting coordination, affiliate/influencer outreach and database maintenance, basic e-commerce/shop tasks, campaign and contractor support, and general business operations in a fast-paced marketing agency.

Provide high-level administrative support to the MD and Exec Director: manage calendars and travel, prepare correspondence and presentations, coordinate meetings and minutes, handle confidential information, maintain filing and office supplies, support events and procurement coordination, and liaise with internal and external stakeholders.

Provide high-level executive and administrative support to the Deputy Vice-Chancellor (Global Engagement). Manage diary, complex domestic and international travel, stakeholder liaison, financial processes, project coordination, minute taking, committee organisation, events, and ensure compliance with university policies while supporting portfolio operations and international delegations.

Provide high-level administrative support to the CEO: manage calendars, drive projects, support key meetings, handle communications, and partner on business priorities.

Part-time Office Manager/Executive Assistant to run SF office operations, coordinate vendors and events, manage logistics and onboarding, and provide executive support including complex calendars, travel coordination, communications, and ad hoc projects. Opportunity to grow into People/HR operations.

Provide comprehensive executive support to the CEO including calendar and travel management, meeting and event coordination, board materials preparation, executive communications, confidential recordkeeping, and day-to-day administration of the Office of the CEO. Liaise with ELT, Board members, customers, and external stakeholders while improving processes and ensuring seamless execution of executive priorities.

Provide high-touch executive support including complex calendar management, travel planning, meeting preparation, expense processing, and project tracking. Serve as primary liaison to leadership and coordinate team events. Support HR tasks such as interview scheduling, onboarding logistics, benefits administration, and immigration case coordination. Maintain discretion, streamline processes, and support cross-functional initiatives.

Provide high-level administrative support to the CEO, including calendar and travel management, drafting communications, expense reporting, and coordinating executive and board meetings. Serve as primary liaison to the Board of Directors, prepare meeting materials, take minutes, maintain confidential records, and support special projects and executive team coordination in a mission-driven nonprofit environment.