Senior Administrative Assistant

Posted 14 Days Ago
Be an Early Applicant
Durham, NC
3-5 Years Experience
Pharmaceutical
The Role
The Senior Administrative Assistant at Parexel will manage complex calendars, assist the CEO’s Executive Assistant, coordinate travel, and maintain files. They will handle sensitive information and provide support to C-level executives, while ensuring smooth operations in a dynamic work environment.
Summary Generated by Built In

When our values align, there's no limit to what we can achieve.
 
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

Parexel is looking for changemakers who are driven by curiosity, passion, and optimism. Come join us in keeping the Patient at the Heart of Everything We do.

Job Title:

Senior Administrative Assistant

Job Introduction:

At Parexel, we are a leading Clinical Research Organization company specializing in delivering life-changing medicines to patients. We are seeking a highly efficient, dynamic, personable and detail-oriented Senior Administrative Assistant to support the Executive Assistant to the CEO. This role is crucial in ensuring smooth operations and providing secondary support to the CEO's office. The ideal candidate will be organized, proactive, and able to handle multiple tasks with discretion and professionalism. This role requires the ability to work effectively both in-office 4 days per week at our Durham, NC location and remotely.

Who we are looking for:

Highly organized, dynamic, personable, and detail-oriented individuals with a passion for excellence in administrative support. Who will provide high-level administrative support, manage complex schedules, plan seamless and organized travel itineraries who possess excellent problem-solving and analytical skills while demonstrating impeccable communication skills.

What you will do:

  • Manage complex calendars and schedule meetings, appointments, and travel arrangements

  • Work closely with the CEO’s office

  • Assist the CEO’s Executive Assistant in managing daily administrative tasks

  • Act as secondary point of contact for internal and external stakeholders

  • Help schedule meetings as directed

  • Organize and maintain files and records

  • Coordinate and plan events, meetings, and conferences

  • Handle sensitive and confidential information with discretion

  • Assist with special projects and research as assigned

  • Provide administrative support to other C-level executives at times

  • Compose and submit expense reports

Additional details:

  • 3-5+ years of experience as an executive assistant or in a similar role is required in a fast-paced environment.

  • Excellent verbal and written communication skills, strong organizational and time management abilities, an eye for detail, the ability to multitask and work under pressure, and a high level of self-motivation.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with Concur or a similar expense report management tool is required

  • Bachelor's degree or equivalent work experience.

Why join us:

Opportunity to work on innovative projects at the forefront of the industry.

Collaborative and inclusive work environment that values your expertise.

Professional advancement and development opportunities.

Work life balance and flexible working hours.

Parexel US Benefits:

  • Health, Vision & Dental Insurance

  • Tuition Reimbursement

  • Vacation/Holiday/Sick Time

  • Flexible Spending & Health Savings Accounts

  • Work/Life Balance

  • 401(k) with Company match

  • Pet Insurance

Full list of benefits available here: https://www.parexel.com/us-benefits

#LI-LB1

EEO Disclaimer
Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Top Skills

Microsoft Office Suite
The Company
HQ: Durham, North Carolina
20,524 Employees
On-site Workplace

What We Do

Parexel is among the world’s largest clinical research organizations (CROs), providing the full range of Phase I to IV clinical development services to help life-saving treatments reach patients faster. Leveraging the breadth of our clinical, regulatory and therapeutic expertise, our team of more than 21,000 global professionals collaborates with biopharmaceutical leaders, emerging innovators and sites to design and deliver clinical trials with patients in mind, increasing access and participation to make clinical research a care option for anyone, anywhere. Our depth of industry knowledge and strong track record gained over the past 40 years is moving the industry forward and advancing clinical research in healthcare’s most complex areas, while our innovation ecosystem offers the best solutions to make every phase of the clinical trial process more efficient. With the people, insight and focus on operational excellence, we work With HeartTM every day to treat patients with dignity and continuously learn from their experiences, so every trial makes a difference. For more information, visit parexel.com.

Community Guidelines
Because Parexel’s social media channels are open to the general public and employees, we are not responsible for views expressed other than our own. However, we do not tolerate posts that are:

• Abusive, harassing or threatening to others.
• Defamatory, offensive, obscene, vulgar or depicting violence.
• Hateful targeting by race/ethnicity, age, color, creed, religion, gender,
sexual preference or orientation, nationality or political beliefs.
• Sexually explicit or pornographic.
• Fraudulent, deceptive, libelous, misleading or unlawful.
• Referencing criminal or illegal activity.
• Spamming.

We reserve the right to remove any comments that do not adhere to our guidelines as well as report users who violate the rules of our page.

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