Top Executive Assistant Jobs

Provides comprehensive administrative and executive support to consultants, including complex calendar management, meeting coordination, travel planning, expense processing, confidential correspondence, database maintenance, and office support. Serves as a liaison among clients, candidates, consultants, and internal teams; coordinates search activities, deliverables, billing support, and business development materials while managing competing priorities and deadlines.

Provide comprehensive administrative and operational support to a C-suite executive, including complex calendar management, domestic and international travel coordination, meeting and event logistics, communications, confidential information handling, action-item tracking, and special projects. The role partners with leadership and stakeholders to coordinate priorities, maintain follow-through, and ensure smooth day-to-day operations in a fully onsite Boston office.

Supports senior executives developing and operating spaceflight vehicles by managing complex calendars, domestic and international travel, communications, confidential information, expenses, strategic projects, events, team engagement initiatives, and workflow improvements. The role requires strong discretion, prioritization, communication, emotional intelligence, and adaptability in a fast-paced aerospace environment.

Provides administrative and executive support to RSM tax leaders by managing calendars, meetings, travel arrangements, expense reports, confidential correspondence, presentations, reports, and special projects. Coordinates meeting logistics, proofreads materials, liaises with internal departments, and serves as a resource for firm systems and processes. Requires professionalism, confidentiality, organization, responsiveness, and adaptability in a hybrid work environment.

Provides high-level administrative support to agents and executives by managing calendars, correspondence, meetings, travel, events, documents, invoices, reports, presentations, and confidential matters. Coordinates with clients, employees, administrators, and event teams; monitors executive communications; prepares summaries and expense reports; and supports special projects. Requires flexibility for occasional nights and weekends, strong organization, discretion, communication, and advanced Microsoft Office skills.

Provides proactive administrative support to multiple senior executives by managing complex calendars, meetings, travel, expenses, correspondence, confidential information, and office operations. Coordinates meeting materials, resolves scheduling and travel issues, supports executive communications, provides backup coverage to administrative colleagues, and contributes to firm-wide initiatives. The role requires discretion, sound judgment, strong organization, polished communication, and the ability to work independently in a fast-paced hybrid environment.

Provides comprehensive administrative support to senior management and an entire department. Responsibilities include calendar and appointment management, meeting and conference coordination, travel arrangements, expense reconciliation, invoice processing, document and presentation preparation, supply ordering, special projects, and coaching administrative staff. Ensures compliance with applicable policies, regulations, and risk controls.

Supports the CEO as a strategic administrative and operational partner by managing calendars, communications, travel, meetings, priorities, confidential information, and follow-through. Coordinates executives, teams, clients, vendors, office logistics, recruiting, onboarding, expenses, and special projects. The role requires proactive problem-solving, sound judgment, discretion, exceptional organization, strong communication, and the ability to operate independently in a fast-paced, on-site environment.

Provides executive administrative support to the CEO and CFO, managing calendars, communications, meetings, travel, events, documents, board logistics, and confidential matters. Supports strategic projects, social media coordination, and occasional personal administrative needs for the CEO. Requires exceptional organization, discretion, communication, adaptability, and proficiency with Microsoft Office. The role requires at least five years of executive assistant or senior administrative support experience.

Provides high-level administrative and logistical support to a department chair and a 350-member academic department. Responsibilities include complex calendar management, correspondence and presentation preparation, meeting coordination, travel arrangements, financial transactions, records and process management, event planning, faculty review support, inventory tracking, and liaison duties. The role requires independent prioritization, discretion, strong organization, and effective communication in a fast-paced, high-volume environment.

Manage office operations and provide high-level administrative support to executives. Responsibilities include calendar and travel coordination, visitor and meeting preparation, facilities and vendor coordination, catering and company events, correspondence and presentation preparation, stakeholder communication, confidential information handling, and operational support for Finance and People & Culture initiatives.

Supports C-suite executives as a primary point of contact and organizational ambassador. Responsibilities include calendar and meeting management, confidential information handling, meeting preparation, correspondence and presentation drafting, Board meeting support, reimbursements and vendor payments, policy development, staff meeting coordination, special projects, and executive department administration.

Provides high-level administrative and operational support to a Group Vice President and Vice President. Responsibilities include complex calendar and travel management, meeting preparation, executive communications, expense reporting, confidential information handling, action-item tracking, leadership event coordination, and broader team planning support. The role requires strong organization, discretion, communication, multitasking, and advanced proficiency with Microsoft Office and collaboration tools.

Serve as trusted operational partner to the COO by managing calendars, inboxes, travel, meetings, reimbursements, briefing materials, decision tracking, and cross-team communication. Establish administrative systems, playbooks, templates, dashboards, and follow-up processes while handling sensitive information with discretion. Support executive, departmental, board, and project meetings, coordinate site visits and conferences, and strengthen asynchronous reporting and organizational workflows.

Provide comprehensive administrative, business, and personal support to an executive. Responsibilities include calendar and travel management, communications, research, reports, presentations, records, scheduling, follow-ups, confidential information, personal errands, and support for automotive operations such as vehicle sourcing, sales coordination, and customer communication.

Supports the Founder with scheduling, meeting organization, follow-ups, presentations, research, client gifts, and personal or company errands. The role requires initiative, problem-solving, organization, attention to detail, reliable execution, and rapid learning. It is designed as an entry point to develop skills and potentially advance into product, leadership, or other operating roles.

Provides high-level administrative and operational support to the President and CEO. Manages executive calendars, inboxes, meetings, briefings, correspondence, project deliverables, contracts, board materials, minutes, and cross-entity accountability. Serves as a liaison to executives, board members, funders, officials, partners, and community leaders while maintaining confidentiality and ensuring timely execution of organizational priorities. The role is primarily in-person and temp-to-hire.

Provides executive administrative support to approximately 20 leaders in the Indiana market. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding support, professional correspondence, document maintenance, and editing presentations and spreadsheets. The role requires discretion, strong organization, excellent communication, Microsoft Office proficiency, and five days of on-site work each week.

Supports senior executives by managing complex calendars, communications, travel, expenses, meeting preparation, stakeholder coordination, and strategic follow-through. Anticipates executive needs, resolves operational issues, protects confidential information, and coordinates high-visibility initiatives with minimal oversight. The role requires strong judgment, discretion, organization, communication, and executive presence in a fast-paced, fully onsite environment.

Provide comprehensive executive and senior leadership administrative support, including calendar and travel management, meeting coordination, correspondence, document preparation, expense reconciliation, confidential information handling, and special projects. Support recruiting, onboarding, career fairs, licensing records, and general office administration. The role requires strong communication, professionalism, discretion, Microsoft Office proficiency, and occasional Adobe InDesign skills.

Provides comprehensive professional and personal support to a Creative Director/CEO, including complex scheduling, international travel coordination, correspondence, project tracking, relationship management, event logistics, household coordination, and confidential administrative assistance. The role requires exceptional discretion, communication, organization, aesthetic awareness, and flexibility for international time zones and occasional evening or weekend events.

Manage daily office operations, vendors, facilities, supplies, security, maintenance, events, and new-hire logistics. Provide executive support to the CEO, including calendar management, travel arrangements, correspondence, meeting preparation, expenses, records, and board support. Handle confidential information, host visitors, and coordinate cross-functional initiatives while balancing competing priorities and occasional urgent after-hours requests.

Provides high-level administrative support to an EVP and CFO, including calendar and meeting coordination, travel planning, financial reports, expense reports, confidential information management, conference logistics, stakeholder communication, and special projects. The role requires proactive judgment, discretion, organization, financial process knowledge, and proficiency with Microsoft Office while working in person at the New York headquarters.

Provide dedicated remote support to the owner by managing communications, calendar, appointments, travel, deadlines, purchases, vendors, personal logistics, records, and follow-up. The Executive Assistant will triage requests, protect the owner’s time, research decisions, manage projects, document procedures, and use AI and automation to improve workflows. The role requires discretion, independent judgment, strong communication, and reliable follow-through.

Provides executive administrative support to two Vice Presidents and one Senior Director in PayPal’s Legal organization. Responsibilities include calendar and meeting management, travel coordination, expense reporting, purchase orders, events, office administration, visitor support, onboarding, confidential communications, and special projects. The role requires strong judgment, organization, communication, discretion, and proficiency with Microsoft Office and SharePoint.