Top Executive Assistant Jobs

Temporary full-time Executive Assistant providing high-level administrative support to the Head of School and serving as primary liaison to the Board of Trustees. Responsibilities include complex calendar management, meeting coordination and minutes, travel and expense processing, preparing reports and correspondence, supervising Front Office functions, supporting school-wide events and budgets, and collaborating with senior leadership. Some evening work required for Board meetings and events. Position is a roughly three-month leave replacement.

Provide high-level administrative support to senior executives including calendar management, travel booking, expense reporting, meeting and event logistics, project coordination, preparing presentations and business materials, analyzing business/financial information, drafting correspondence, and handling sensitive confidential information.

Provide high-level executive support including calendar management, travel coordination, meeting and board event planning, document preparation, and polished communications. Anticipate needs, manage priorities, troubleshoot issues, and track follow-up to ensure executives and board are well-prepared and organized.

Provide high-level administrative support to the CEO and senior leadership: manage calendars, coordinate meetings and travel, prepare documents and presentations, handle communications, track expenses, maintain records, assist on projects, and protect confidential information while improving administrative processes.

Provide high-level administrative support to the SVP, managing complex calendars, domestic and international travel, correspondence, meetings, and confidential stakeholder liaison. Track projects, timelines, deliverables, and ensure operational efficiency while anticipating executive needs in a fast-paced life sciences environment.

Provide high-level administrative support to senior leadership: manage calendars, coordinate meetings and travel, prepare documents and presentations, handle communications, track expenses, maintain records, assist on projects, and safeguard confidential information while improving administrative processes.

Provide high-level administrative and managerial support to the CFO: manage communications, calendars, meetings, travel, records, reports, databases, correspondence, meeting minutes, expense tracking, research, and serve as backup to senior EA while supporting internal and external stakeholders.

Provide high-level administrative support to the General Manager and VP of Engineering (Public Sector), manage complex calendars and travel, coordinate meetings and events, act as primary contact for stakeholders, handle confidential communications, expenses and document preparation, and plan team off-sites and social events while building EA/CoS relationships with external partners including government officials.

Provide end-to-end administrative support to the CEO: manage travel, keep the office running, coordinate events and onboarding, represent the CEO externally, use AI tools to improve workflows, exercise strong judgment, build relationships, and respond flexibly outside normal hours when needed. In-person role based in Toronto.

Provide strategic executive and administrative support to the CEO, managing calendar, travel, communications, board and committee meetings, and special projects. Serve as primary liaison with trustees, staff, community partners, and stakeholders, maintain confidential records, improve administrative processes, and enable execution of organizational strategies.

Provide high-level administrative support to the Chief Business Officer and CPC Capital leadership, including calendar management, meeting and travel logistics, expense processing, liaison duties, and ad hoc executive coverage. Coordinate off-site meetings and collaborate with the Office of the CEO and Chief of Staff to troubleshoot, prioritize, and maintain smooth operations with discretion and professionalism.

Serve as the CEO's proactive strategic partner by managing calendar, meetings, travel, agendas, communications, and materials; anticipate needs, optimize office processes, protect the CEO's time and well-being, and represent the CEO with discretion and professionalism.

Provide executive support to the CEO (calendar, travel, meeting prep, documentation) and manage day-to-day office operations including supplies, vendors, facilities, and planning onsite and offsite events. Improve workflows, handle internal communications, and ensure the workspace runs smoothly in a fast-moving startup.

Provide high-level administrative support to the Chief Strategy Officer and leadership team: manage complex calendars across time zones, coordinate travel and expenses, organize meetings and events, handle communications and correspondence, support onsite office needs and culture, and collaborate with other EAs across locations.

Provide senior-level executive administrative support to federal senior leaders (SES), including calendar management, meeting coordination, travel arrangements, briefing materials, task and correspondence tracking, records management, and ad-hoc administrative duties. Serve as a liaison with external stakeholders and ensure routing and clearance of high-level documents while supporting team operations and all-hands events.

Provide high-impact administrative support to multiple executives: manage complex calendars, coordinate travel and events, act as central communication point, prepare meeting materials and notes, track follow-ups and team budgets, assist with personal logistics, and help run onboarding and culture activities in a fast-paced startup.

Provide high-level administrative support to Legal VPs and senior directors: manage complex global calendars, coordinate meetings and travel, handle expense reporting, track legal budgets using e-billing/matter-management systems, liaise with outside counsel and internal stakeholders, support events and contract workflows, and continually improve processes while maintaining confidentiality.

Provide high-level administrative support to executive leadership (excluding CEO/Superintendent), manage complex calendars, travel, meeting logistics, records, contracts, and communications. Serve as liaison to stakeholders, support department initiatives and events, maintain confidentiality, and provide backup to Executive Operations Manager.

The Executive Assistant will support the Executive Director, manage communications, organize administrative projects, maintain the calendar, and assist with fundraising efforts and other tasks as assigned.

The Administrative and Executive Assistant supports senior leadership in a federal office by managing schedules, communications, travel, and records management.

The Executive Assistant supports the President through scheduling, communication management, calendar coordination, and logistics, ensuring high-quality administrative support and efficient workflow.

The Executive Assistant provides support to the Chief Operations Officer, managing calendars, coordinating meetings, handling travel arrangements, and maintaining confidentiality, requiring a minimum of 5 years of experience and proficiency in MS Office.

The Executive Assistant manages VPs' schedules, organizes meetings, collaborates across teams, and drives operational efficiency in a fast-paced environment.

The Executive Assistant provides administrative support to the Chairman & CEO, managing schedules, expense reports, travel, and assisting with various team projects in a fast-paced environment.

As a Senior Executive Assistant, manage the EVP's calendar, coordinate travel, handle expenses, ensure smooth office operations, and build relationships across teams.