Top Executive Assistant Jobs

Provides high-level administrative support to an Executive Vice President, including calendar management, meeting and board coordination, travel arrangements, correspondence, presentations, minutes, confidential information handling, research, budget tracking, and communications with internal and external stakeholders. The role also coordinates executive office workflows, monitors deadlines, supports performance improvement, and maintains a professional image for the organization.

Provides comprehensive administrative support to executive leaders by managing complex calendars, travel, meetings, expenses, communications, events, onboarding, and follow-up. Serves as a trusted liaison across teams, handles confidential information, anticipates executive needs, coordinates projects, improves administrative workflows, and supports special initiatives and team culture in a fast-paced, hybrid environment.

Provide high-level administrative support to senior leaders while managing and coaching a team of administrative professionals. Responsibilities include complex calendar and travel management, event and office operations, CRM and expense processing, contract drafting, reporting and dashboards, bilingual support for LatAm teams, and leading staffing, performance management, and training initiatives to improve efficiency and service delivery.

Manages a C-suite executive office by prioritizing demands, coordinating calendars and meetings, handling confidential matters, and facilitating stakeholder communication. Leads executive-sponsored projects, cross-functional initiatives, leadership meetings, and follow-through. Prepares briefings, presentations, reports, and decision materials; improves office processes and provides guidance to administrative staff.

Provides high-level administrative and business support to executive leadership by managing calendars, communications, travel, meetings, documents, expenses, confidential information, and follow-up activities. Coordinates strategic initiatives, projects, events, and stakeholder relationships while exercising discretion, prioritizing competing demands, resolving administrative issues, and improving office processes.

Provides high-level administrative support to a C16 manager and department, including calendar and meeting management, travel coordination, correspondence, presentations, expense reporting, purchasing, invoice processing, virtual requests, and special projects. Trains administrative staff and supports compliance, risk management, and ethical business practices.

Provides comprehensive executive assistance to Operations leaders, particularly Data Operations executives. Responsibilities include managing complex calendars, coordinating meetings and events, arranging domestic and international travel, preparing expense reports, drafting correspondence, handling confidential information, managing communications, and liaising with internal and external stakeholders. The role requires strong organization, judgment, discretion, communication, research, and Microsoft Office skills.

Provides executive administrative support to hospital leadership, including calendar and meeting coordination, correspondence, presentations, reports, contract files, complaints and grievance tracking, volunteer program liaison duties, and special projects. Requires strong judgment, organization, communication, multitasking, and project coordination skills while working with minimal supervision in a fast-paced healthcare administration environment.

Manages a 10-person Denver office and supports the CEO with calendar, inbox, travel, follow-ups, personal logistics, events, onboarding, supplies, facilities, and office operations. The role requires maintaining a welcoming, functional workplace, coordinating repairs and events, using AI tools and automations, and supporting activities across Focused offices as responsibilities expand.

Support Andrew Ng and his ecosystem by managing complex calendars, travel, events, communications, and board logistics. Prepare briefings and materials, track action items and recommendations, manage expense reports and letters of recommendation, and assist with presentations and miscellaneous operations. Coordinate across AI Fund, portfolio companies, and public boards while maintaining confidentiality, anticipating needs, and using productivity and AI tools to increase efficiency.

Supports the CEO with calendar management, executive communications, leadership meetings, travel, expenses, and event logistics. Manages Denver office operations, facilities, vendors, supplies, budgets, access, onboarding setups, and workplace compliance. Partners with People & Culture on employee events, celebrations, onboarding, and support for local and visiting employees. Requires discretion, strong communication, organization, multitasking, vendor-management skills, and proficiency with Google Workspace, Slack, and Zoom.

Provides administrative and clerical support for a department or business unit. Responsibilities include managing calendars, scheduling meetings and travel, preparing records and correspondence, responding to inquiries, maintaining filing systems, entering data, supporting events, and ordering office supplies.

Provides proactive administrative and operational support to the Executive Leadership Team and CEO. Responsibilities include calendar and meeting management, board and retreat logistics, donor and stakeholder communication, travel coordination, executive correspondence, document preparation, filing, board portal maintenance, KPI and metrics reporting, and project follow-up. The role requires discretion, strong organization, excellent communication, data literacy, adaptability, and alignment with the organization’s Christian mission.

Provides administrative and executive support to RSM leaders by managing calendars, travel, expenses, meetings, correspondence, reports, presentations, and special projects. Handles confidential information, coordinates with internal departments, supports firm systems, and serves as a responsive liaison. The role requires organization, professionalism, proofreading ability, adaptability, and strong communication skills. The first 90 days are fully in-office, followed by a hybrid schedule with at least three in-office days weekly.

Provides high-level administrative and executive support to company leaders, including complex calendar and email management, travel coordination, meeting and event planning, expense reporting, onboarding, confidential projects, and stakeholder communication. The role requires proactive prioritization, discretion, strong organization, and effective collaboration with executives, customers, partners, and senior leadership.

Supports the Chief Revenue Officer and Sales and Marketing VPs by managing complex calendars, global travel, expenses, customer visits, QBRs, executive events, action-item tracking, vendor logistics, sales enablement tools, directories, and team calendars. The role requires strong organization, discretion, communication, prioritization, and experience supporting senior sales executives in a fast-paced technology environment.

Provides proactive executive and operational support to Customer Business Operations leadership and the Office of the CEO. Responsibilities include complex calendar and travel management, meeting preparation, expense administration, project tracking, workflow optimization, executive presentation development, communications, visitor logistics, office readiness, and confidential special projects. The role also uses collaboration, automation, and generative AI tools to improve executive productivity and organizational efficiency.

Provides comprehensive administrative and executive support to consultants, including complex calendar management, meeting coordination, travel planning, expense processing, confidential correspondence, database maintenance, and office support. Serves as a liaison among clients, candidates, consultants, and internal teams; coordinates search activities, deliverables, billing support, and business development materials while managing competing priorities and deadlines.

Provide comprehensive administrative and operational support to a C-suite executive, including complex calendar management, domestic and international travel coordination, meeting and event logistics, communications, confidential information handling, action-item tracking, and special projects. The role partners with leadership and stakeholders to coordinate priorities, maintain follow-through, and ensure smooth day-to-day operations in a fully onsite Boston office.

Supports senior executives developing and operating spaceflight vehicles by managing complex calendars, domestic and international travel, communications, confidential information, expenses, strategic projects, events, team engagement initiatives, and workflow improvements. The role requires strong discretion, prioritization, communication, emotional intelligence, and adaptability in a fast-paced aerospace environment.

Provides administrative and executive support to RSM tax leaders by managing calendars, meetings, travel arrangements, expense reports, confidential correspondence, presentations, reports, and special projects. Coordinates meeting logistics, proofreads materials, liaises with internal departments, and serves as a resource for firm systems and processes. Requires professionalism, confidentiality, organization, responsiveness, and adaptability in a hybrid work environment.

Provides high-level administrative support to agents and executives by managing calendars, correspondence, meetings, travel, events, documents, invoices, reports, presentations, and confidential matters. Coordinates with clients, employees, administrators, and event teams; monitors executive communications; prepares summaries and expense reports; and supports special projects. Requires flexibility for occasional nights and weekends, strong organization, discretion, communication, and advanced Microsoft Office skills.

Provides proactive administrative support to multiple senior executives by managing complex calendars, meetings, travel, expenses, correspondence, confidential information, and office operations. Coordinates meeting materials, resolves scheduling and travel issues, supports executive communications, provides backup coverage to administrative colleagues, and contributes to firm-wide initiatives. The role requires discretion, sound judgment, strong organization, polished communication, and the ability to work independently in a fast-paced hybrid environment.

Provides comprehensive administrative support to senior management and an entire department. Responsibilities include calendar and appointment management, meeting and conference coordination, travel arrangements, expense reconciliation, invoice processing, document and presentation preparation, supply ordering, special projects, and coaching administrative staff. Ensures compliance with applicable policies, regulations, and risk controls.

Supports the CEO as a strategic administrative and operational partner by managing calendars, communications, travel, meetings, priorities, confidential information, and follow-through. Coordinates executives, teams, clients, vendors, office logistics, recruiting, onboarding, expenses, and special projects. The role requires proactive problem-solving, sound judgment, discretion, exceptional organization, strong communication, and the ability to operate independently in a fast-paced, on-site environment.