Top Executive Assistant Jobs

Provide high-level administrative and operational support to the CMO and Head of Enterprise Services Management. Responsibilities include calendar and travel coordination, meeting planning, expense processing in Coupa, correspondence and presentation preparation, database maintenance, and confidential communication. The role requires strong organization, judgment, adaptability, discretion, and proficiency with Apple platforms and Google Workspace. This is a hybrid position based in New York City.

Provide high-level administrative and operational support to financial executives. Responsibilities include calendar and travel management, meeting coordination, expense processing in Coupa, drafting correspondence and presentations, maintaining databases, and managing confidential information. The role requires strong organization, discretion, communication, adaptability, multitasking, and proficiency with Apple devices and Google Workspace.

Provides administrative and operational support to Communications and Enterprise Services executives. Responsibilities include calendar and travel coordination, meeting planning, expense processing in Coupa, drafting correspondence and presentations, maintaining databases, and managing confidential information. The role requires strong organization, discretion, communication, adaptability, and proficiency with Apple devices and Google Workspace. This is a hybrid position based in New York City.

Provides executive-level administrative support, including calendar management, travel coordination, meetings, correspondence, expense reporting, confidential records, and executive presentations. Coordinates concurrent marketing and cross-functional projects using Asana, managing timelines, stakeholders, approvals, documentation, risks, and status reporting. Requires advanced Microsoft 365, Excel, and PowerPoint skills, strong judgment, discretion, communication, organization, and the ability to handle urgent requests and competing priorities.

Provides executive-level administrative support to the Chief Commercial Officer and Commercial Leadership Team. Responsibilities include calendar and meeting management, travel coordination, expense reporting, vendor and invoice administration, event planning, cross-functional project tracking, workflow improvements, confidential information handling, and stakeholder communication. The role requires proactive prioritization, discretion, sound judgment, and coordination of business initiatives in a remote, matrixed environment.

Provides executive, operational, and administrative support to the CHRO and CTOO, including complex calendar management, travel coordination, meeting preparation, expense reporting, confidential communications, employee engagement initiatives, event logistics, vendor and contract administration, purchase orders, invoices, budgets, and cross-functional office support.

Provides autonomous administrative and operational support to the executive team, including complex calendaring, travel, meetings, communications, expenses, events, documentation, and special projects. The role manages priorities, improves processes, synthesizes information, coordinates stakeholders, supports executive decision-making, and liaises with clients, vendors, and external partners while representing the Office of the CEO.

Provides executive and administrative support to the Deans’ Office, including calendar management, event coordination, document preparation, records management, reception, expense reporting, and office operations. Coordinates academic accommodations for students, liaises with faculty, staff, and vendors, and hires, trains, and supervises work-study students. The role also supports diversity, inclusion, and mental health departments and requires on-campus work.

Provides strategic executive support to Vice President and Senior Director leaders, including complex calendar management, domestic and international travel coordination, meeting preparation, communications, expense reporting, event logistics, budgeting, and operational tracking. The role anticipates executive needs, manages competing priorities, supports special projects and strategic initiatives, improves processes, and coordinates across global teams with discretion and sound judgment.

Support the CEO by managing calendars, priorities, meetings, travel, follow-ups, and confidential information. Coordinate office operations, vendors, deliveries, events, and errands for the New York office. Build trackers, workflows, and documentation; coordinate cross-functional projects; and improve recurring processes. The role requires strong organization, judgment, communication, discretion, resourcefulness, and the ability to operate independently in a fast-changing environment.

Provides confidential administrative and secretarial support to executive leadership. Responsibilities include managing calendars, arranging travel and lodging, preparing correspondence and reports, composing documents, recording meeting minutes, answering calls, and preparing meeting information. Requires strong communication, writing, organizational, transcription, computer, judgment, and confidentiality skills in a hospital office environment.

Provides executive-level administrative and operational support to the Axiom CIO, including calendar and meeting management, domestic and international travel coordination, expense and budget oversight, communications, project tracking, research, reporting, and stakeholder liaison duties. The role also supports leadership meetings, special projects, onboarding, event planning, and process improvements in a fast-paced corporate environment.

Provides proactive executive support to Chief and Vice President-level leaders by managing complex calendars, communications, priorities, projects, presentations, correspondence, and confidential information. Serves as a liaison to senior leaders, physicians, board members, donors, and external partners while exercising independent judgment and supporting executive office effectiveness.

Provides high-level administrative support to an Executive Vice President, including calendar management, meeting and board coordination, travel arrangements, correspondence, presentations, minutes, confidential information handling, research, budget tracking, and communications with internal and external stakeholders. The role also coordinates executive office workflows, monitors deadlines, supports performance improvement, and maintains a professional image for the organization.

Provides comprehensive administrative support to executive leaders by managing complex calendars, travel, meetings, expenses, communications, events, onboarding, and follow-up. Serves as a trusted liaison across teams, handles confidential information, anticipates executive needs, coordinates projects, improves administrative workflows, and supports special initiatives and team culture in a fast-paced, hybrid environment.

Provide high-level administrative support to senior leaders while managing and coaching a team of administrative professionals. Responsibilities include complex calendar and travel management, event and office operations, CRM and expense processing, contract drafting, reporting and dashboards, bilingual support for LatAm teams, and leading staffing, performance management, and training initiatives to improve efficiency and service delivery.

Supports corporate operations by coordinating reports, meetings, interviews, executive meetings, international events, travel, expenses, suppliers, and stakeholders. The role requires excellent organization, communication, judgment, accountability, and attention to detail in a globally distributed environment. Candidates should be able to travel for company events, learn new technology quickly, and manage processes and initiatives across departments.

Manages a C-suite executive office by prioritizing demands, coordinating calendars and meetings, handling confidential matters, and facilitating stakeholder communication. Leads executive-sponsored projects, cross-functional initiatives, leadership meetings, and follow-through. Prepares briefings, presentations, reports, and decision materials; improves office processes and provides guidance to administrative staff.

Provides high-level administrative and business support to executive leadership by managing calendars, communications, travel, meetings, documents, expenses, confidential information, and follow-up activities. Coordinates strategic initiatives, projects, events, and stakeholder relationships while exercising discretion, prioritizing competing demands, resolving administrative issues, and improving office processes.

Provides high-level administrative support to a C16 manager and department, including calendar and meeting management, travel coordination, correspondence, presentations, expense reporting, purchasing, invoice processing, virtual requests, and special projects. Trains administrative staff and supports compliance, risk management, and ethical business practices.

Provides comprehensive executive assistance to Operations leaders, particularly Data Operations executives. Responsibilities include managing complex calendars, coordinating meetings and events, arranging domestic and international travel, preparing expense reports, drafting correspondence, handling confidential information, managing communications, and liaising with internal and external stakeholders. The role requires strong organization, judgment, discretion, communication, research, and Microsoft Office skills.

Provides executive administrative support to hospital leadership, including calendar and meeting coordination, correspondence, presentations, reports, contract files, complaints and grievance tracking, volunteer program liaison duties, and special projects. Requires strong judgment, organization, communication, multitasking, and project coordination skills while working with minimal supervision in a fast-paced healthcare administration environment.

Manages a 10-person Denver office and supports the CEO with calendar, inbox, travel, follow-ups, personal logistics, events, onboarding, supplies, facilities, and office operations. The role requires maintaining a welcoming, functional workplace, coordinating repairs and events, using AI tools and automations, and supporting activities across Focused offices as responsibilities expand.

Support Andrew Ng and his ecosystem by managing complex calendars, travel, events, communications, and board logistics. Prepare briefings and materials, track action items and recommendations, manage expense reports and letters of recommendation, and assist with presentations and miscellaneous operations. Coordinate across AI Fund, portfolio companies, and public boards while maintaining confidentiality, anticipating needs, and using productivity and AI tools to increase efficiency.

Supports the CEO with calendar management, executive communications, leadership meetings, travel, expenses, and event logistics. Manages Denver office operations, facilities, vendors, supplies, budgets, access, onboarding setups, and workplace compliance. Partners with People & Culture on employee events, celebrations, onboarding, and support for local and visiting employees. Requires discretion, strong communication, organization, multitasking, vendor-management skills, and proficiency with Google Workspace, Slack, and Zoom.