Top Executive Assistant Jobs

Provide high-trust executive and personal support to the Founder & CEO: manage a complex, rapidly changing calendar; coordinate domestic and international multi-leg travel; handle personal, household, and family-office logistics; anticipate needs, solve problems proactively, and maintain confidential systems for files, contacts, and expenses. Partner closely with the Office of the CEO and internal/external stakeholders to preserve the CEO's time and priorities.

Provide high-level executive support to the Director: manage diary, correspondence, meetings and minutes; coordinate domestic and international travel; handle financial administration, expense reconciliations and procurement; support projects, HR processes, records and continuous improvement; build stakeholder relationships and ensure timely communication across the Global Engagement portfolio.

Provide on-site executive support to a senior leader: manage calendar and travel, draft executive communications, track projects in Asana, create documents in Canva, support property/vendor management (~30%), prepare meetings, handle confidential information, and improve workflows.

Provide high-level administrative support to senior executives and manage daily NYC office operations. Responsibilities include complex calendar and travel management, expense reporting, vendor and facility management, event coordination, onboarding support, budget tracking, contract negotiation, and maintaining office safety, records, and reception duties to ensure a professional, efficient workplace.

Provide end-to-end executive support to the Owner/CEO: manage calendar and inbox, coordinate travel and site visits across five Texas markets, prepare meeting materials, implement AI-driven automations, handle confidential correspondence, act as gatekeeper, and own ad hoc projects in HR, recruiting, operations, and business development.

Provide executive-level administrative support to leadership, managing complex calendars, travel, meetings, communications, expense reports, document execution, and event logistics. Partner with the EA team to provide backup coverage, support special projects, and improve administrative processes in a fast-paced, fully in-office environment.

The Office Operations Administrator oversees daily office operations, supports leadership, manages front office tasks, coordinates schedules, and maintains organization, ensuring a professional environment.

The Presidential Executive Assistant supports the President by managing calendars, communications, travel arrangements, board meetings, and confidential information, ensuring operational efficacy.

The Executive Assistant manages executive calendars, schedules appointments, coordinates events, handles correspondence, and ensures the smooth operation of the executive's office.

Provide high-level administrative support to the Co-Founder including complex calendar and email management, meeting preparation and note-taking, event logistics and company event planning, occasional personal assistance, and special projects. Must exercise discretion, initiative, and strong communication while collaborating with internal and external stakeholders. Occasional travel may be required.

The Senior Executive Assistant manages schedules, coordinates meetings, books travel, and supports executives with administrative tasks, focusing on teamwork and efficient operations.

Provide high-level administrative support to an SVP and two VPs on the Merchandising, Inventory, Supply Chain Technology team: manage complex calendars, travel and expense reconciliation, prepare/edit correspondence and presentations, organize team events and communications, handle confidential information, and drive projects to completion while partnering with other executive assistants and leaders.

Provide administrative and organizational support to the Co‑President of 300 Entertainment; manage calendar, coordinate company‑wide initiatives, meetings and events; communicate with artists and industry contacts; compile and distribute marketing presentations and reports; support cross‑departmental coordination and offer creative input in weekly meetings.

Provide high-level administrative support to executive leadership including scheduling, meeting coordination, correspondence, minute-taking, event planning, travel arrangements, budgeted purchases, and safety compliance. Liaise with internal departments and external parties to ensure efficient executive operations.

Provide high-level administrative support to executive leadership including scheduling, meeting coordination, correspondence, minute-taking, event and travel planning, purchases within budgets, safety support, and confidential information management.

Provide remote executive support including calendar and email management, meeting coordination, proposal and presentation preparation, CRM and SharePoint administration, process and SOP documentation, project coordination, and occasional invoicing support. Work closely with leadership to streamline workflows and maintain organized operational records during company growth.

Provide comprehensive executive and administrative support to the Chief Program Officer: manage complex calendars and travel, coordinate meetings and materials, conduct research, triage communications, support long-range planning and programmatic budget coordination, and serve as liaison to senior leaders and external partners to enhance organizational alignment.

Provide high-trust executive support: manage complex calendars and communications, book domestic and international travel, prepare meetings and follow-ups, run New York office operations, coordinate hiring/onboarding, and handle expenses, gifting, and personal logistics to keep leadership focused and productive.

Provide high-level administrative support to a busy faculty member: manage complex calendars and travel, serve as primary contact for inquiries, support teaching (course websites, materials, exams), edit and proof documents, process financial transactions via Concur and B2P, perform general office duties, and conduct ad hoc research and file management.

The Executive Assistant provides administrative support to the CEO, managing calendars, travel, expense reports, and communications while maintaining professionalism and confidentiality.

Provide high-level administrative support to the President & GM, manage calendars, calls, travel, expense reports, prepare confidential correspondence and presentations, assist with budgets and Excel reporting, and back up other executives.

Temporary full-time Executive Assistant providing high-level administrative support to the Head of School and serving as primary liaison to the Board of Trustees. Responsibilities include complex calendar management, meeting coordination and minutes, travel and expense processing, preparing reports and correspondence, supervising Front Office functions, supporting school-wide events and budgets, and collaborating with senior leadership. Some evening work required for Board meetings and events. Position is a roughly three-month leave replacement.

Provide high-level administrative support to senior executives including calendar management, travel booking, expense reporting, meeting and event logistics, project coordination, preparing presentations and business materials, analyzing business/financial information, drafting correspondence, and handling sensitive confidential information.

Provide high-level executive support including calendar management, travel coordination, meeting and board event planning, document preparation, and polished communications. Anticipate needs, manage priorities, troubleshoot issues, and track follow-up to ensure executives and board are well-prepared and organized.

Provide high-level administrative support to the CEO and senior leadership: manage calendars, coordinate meetings and travel, prepare documents and presentations, handle communications, track expenses, maintain records, assist on projects, and protect confidential information while improving administrative processes.