Top Administrative Assistant Jobs

Provide front-line administrative support for the Cardiology department: answer phones, greet patients, schedule appointments, maintain records and databases, prepare correspondence and reports, route authorizations, coordinate with other departments, and assist clinicians with prescription renewals and patient-facing tasks.

Provide high-level administrative support, manage IT requests, oversee visitor access, coordinate travel and event logistics, and interact with senior leaders in a classified environment.

Provide front-desk and switchboard support for an Arizona state disability services office: answer and route calls, manage visitor check-in, schedule consultative exams, assemble and mail exam packets and transportation assistance, respond to inquiries, track assignments, fax/mail paperwork, and perform case development tasks requiring judgment and basic analysis.

Provide front-desk and switchboard support for a state disability services office: answer and route calls, check in visitors, schedule consultative exams, assemble and mail exam packets, respond to inquiries, track daily assignments, perform case-development tasks, and handle records, data entry, and transportation assistance distribution.

Serve as the front-office face of the school: greet visitors, manage phones, track and update attendance in PowerSchool, provide Spanish translation, administer basic first aid, organize office operations and records, oversee Chromebook distribution and food service, support enrollment and events, and collaborate with school leadership to uphold anti-racist, pro-Black values.

Scan, index, and archive Accounts Payable documents in SharePoint; record and track medication receipts and prescriptions in Behavioral Health software; support the Finance Manager with administrative, accounting, and recordkeeping tasks; maintain accurate electronic records for audits and compliance.

The Administrative Assistant will manage calendars, schedule meetings, and support health care consulting projects while maintaining organization and communication with stakeholders.

Provide administrative support to the Outpatient Clinic Manager and staff: answer phones, schedule appointments, maintain client records, prepare reports and spreadsheets, handle filing and communications, order supplies, and assist with audits and special projects to support clinic operations and client care.

Provide clerical and administrative support to ensure smooth office operations. Responsibilities include metrics reporting, new employee system setup, tracking commissions and accounts, assisting with account/price changes, mail distribution, and updating SOPs.

Provide clerical and SAP production support for the Acetylenics area: audit and correct SAP entries/COGI errors, reconcile production tracking, submit Remedy tickets, assist with tank/material variance reviews, develop training aids, support onboarding/security credentials, maintain area archives, and prepare monthly expense reports.

Provide administrative support to the HR recruiting team: schedule interviews, manage candidate records and ATS data, prepare offer letters and new-hire paperwork, coordinate onboarding logistics, respond to candidate inquiries, generate recruiting reports, maintain recruiting documentation, and perform general office duties to support recruiting projects and initiatives.

Provide in-office administrative support to the Design group: answer customer calls, process and scan documentation, maintain Excel tracking sheets, protect confidential information, and perform other assigned clerical duties.

Support HR operations including recruiting, onboarding, benefits and payroll administration, employee relations, performance review systems, credentialing, policy and handbook development, and maintaining HR/Payroll data integrity.

The Administrative Assistant will perform scheduling, billing, document preparation, and provide administrative support to healthcare consultants, requiring strong multitasking and organizational skills.

Provide administrative support for the Littoral Combat Ship Test Team: maintain calendars, arrange meetings, interface with customers, manage records and filing, archive files, record meeting minutes, coordinate test and inspection reports, maintain equipment databases/spreadsheets, use Microsoft Office to prepare correspondence, spreadsheets and presentations, and support finance/expense reporting and reconciliation.

Provide administrative support to the Practice Manager and clinical provider team. Manage schedules, meetings, confidential documents, hospital privileges, and provider license renewals. Maintain EMR-related tasks, ensure HIPAA compliance, prioritize tasks in a fast-paced medical office, and support operational efficiency and patient-focused care.

Provide administrative support and act as liaison for managers and external constituents. Prepare reports, compose correspondence, maintain databases, schedule projects and events, respond to routine inquiries, and perform general office tasks such as typing, filing, data entry, copying, and phone coverage.

Provide high-level administrative support to company executives including correspondence, meeting minutes, scheduling, travel arrangements, research and reports, liaising with attorneys, managing communications and filing, and other clerical duties as assigned.

Provide administrative support to the Operations Director and perform receptionist duties. Maintain organization, handle front-desk/customer service tasks, follow through on assigned tasks independently, and support the team. Professional appearance and strong interpersonal skills required; on-going training provided.

Provide high-level administrative and operational support to company leadership at headquarters. Manage multiple projects, prepare complex documents and presentations, handle confidential communications, improve procedures, coordinate meetings/events, and support staff to ensure efficient daily office operations.

Provide administrative and clerical support to the Office of the Public Guardian: compose correspondence, manage client data and filings, schedule and take minutes, assist with legal document preparation and e-filing, track ward reports and deadlines, coordinate benefits/entitlement applications, maintain office procedures, and perform related duties.

Provide administrative support for FOI/PA requests and declassification reviews: search, collect, analyze, and maintain responsive documents and databases; process classified files; research government records; compile reports; meet quality and timeliness standards; complete mandatory training.

Provide client-facing administrative support: answer phones and emails, coordinate appointments and onboarding, manage paperwork and mailings, maintain accurate client data, follow up on client requests, and help coordinate team workflows to keep operations running smoothly.

Provide administrative support including onboarding temporary staff, greeting visitors, answering phones, maintaining filing and office supplies, managing social media job ads, processing correspondence, coordinating meetings and travel, and supporting special projects in a fast-paced office environment.

Provide administrative and center support including scheduling appointments, data entry, filing, billing, answering phones, preparing records, ensuring Medicaid/Medicare and HIPAA compliance, assisting clients with benefits, and supporting clinical staff and office operations.