Human Resources Administrative Assistant

Eugene Therapy is a mental health group practice focused on improving relationships and mental wellness. At Eugene Therapy, treatment happens from the moment of first contact with the prospective patient. From receptionists to therapists, psychologists and nurse practitioners, our entire team is focused on helping patients achieve their goals. Therapy is a collaborative process between the client as the expert in their own lives and the provider as an expert in facilitating change. Eugene Therapy and Oregon Counseling of Corvallis have helped over 8000 families address issues ranging from anxiety and depression to trauma and relationships.

The Human Resources Administrative Assistant is responsible for coordinating the human resources functions at Eugene Therapy by supporting and guiding the management team in the areas of: recruitment, employee relations, credentialing, payroll and benefits. The Human Resources Administrative Assistant will work closely with management to provide consistency in applying policies and procedures in all areas pertaining to practice performance, employee coaching, organizational change and employee relations.

Responsibilities and Duties

• Coordinate the recruiting process to ensure effective and efficient means of attracting stellar qualified applicants to Eugene Therapy including writing well-defined job descriptions, placing job ads, conducting initial applicant screening, coordinating interviews, completing reference and background checks as required, issuing offer letters and supporting new hires through the orientation period.

• Work with management team to act as an ambassador for disseminating, exemplifying and maintaining Eugene Therapy culture among all employees and serve as a resource to employees.

• Develop and implement appropriate systems for timely performance reviews and feedback, maintaining employee files and employee information to ensure compliance with local, state, and federal rules and regulations in addition to ensuring employee compliance with licensing, training and continued education requirements.

• Administer, communicate and ensure compliance and accuracy of Eugene Therapy's benefit programs, paid time off management and payroll administration.

• Maintain data integrity of the HR/Payroll and credentialing systems, working closely with the senior staff, insurance companies/credentialing orgs, clinical and administrative staff. Maintain system and roster updates.

• Coordinate with social media representative to develop and maintain social media branding on multiple platforms in conjunction with practice mission, culture and ethics.

• Create/update company policies and procedures, employee handbook and related agreements working closely with senior leadership in the development of new policy and procedures.

Qualifications and Skills

• Displays personal characteristics that will exemplify and reinforce our workplace culture; operates in a collaborative manner, seeks the involvement of others and values input on a wide-range of issues, leads by example, is self-motivated and works well independently yet seeks guidance when appropriate.

• Proficient in Google Drive, Microsoft Office tools, experience with payroll administration systems, excellent written communication skills and basic knowledge of laws and regulations governing human resources.

• 1-2 years of experience in a human resources role that includes involvement in the areas of field that are required for this position.

Benefits and Perks

In addition to a healthy, positive and collaborative work environment we offer, a retirement plan with employer matching, a generous PTO policy and comprehensive support from an exceptional and experienced team. Hourly pay DOE.

​​No phone calls or on site inquiries please.