Top Administrative Assistant Jobs

Provide front‑office operational support: handle customer inquiries, schedule service calls, distribute service tickets, manage timesheets and payroll records, coordinate inspections, reconcile equipment/materials, and process equipment invoices while supporting administrative staff and delivering excellent customer service.

Performs diversified clerical duties supporting office operations: typing correspondence, greeting visitors, answering phones, scheduling, filing patient records, taking minutes, collecting payments, maintaining inventory and ordering supplies.

Performs diversified clerical duties to support office operations, including typing correspondence, greeting visitors, answering phones, scheduling, filing, taking minutes, collecting payments, ordering supplies, and related administrative tasks.

Performs diversified clerical duties to support office operations: typing correspondence, answering phones, greeting visitors, scheduling, filing patient records, taking minutes, collecting payments, ordering supplies, and maintaining departmental records.

Performs a range of clerical duties including typing correspondence, greeting visitors, answering phones, scheduling, filing (including patient records), taking minutes, collecting payments, and ordering/maintaining office supplies.

Provide administrative and operational support to project managers and operations teams: document business processes, create data charts and reports, use project management tools, assist lead generation, perform data entry, research, and general business administration tasks.

Serve as the business manager for the university police department, overseeing fiscal operations, budget forecasting and administration, contracts and grants, HR functions and payroll, purchasing and records, audits, facility support, and administrative policies. Provide complex administrative support to the Police Chief and command staff and ensure compliance with audits and pre-employment screening requirements.

Provide daily administrative and operational support for a palliative care practice: manage calls, track clinical program activities, maintain inventory and office resources, and compile weekly reports.

The Administrative Data Assistant provides administrative and data support, manages calendars, processes travel and purchase requests, and assists with grant management.

Provide administrative support to mall management including AP/AR tasks, procurement and petty cash support, lease and short-term leasing coordination, marketing event assistance, office supply and HR administration, drafting documents and reports, and other projects as directed.

The Administrative Support Assistant will manage CRM records, provide administrative support to the executive team, and lead project management tasks. Candidates should be detail-oriented and organized, able to handle multiple deadlines, and work independently.

The role involves providing interpretation services in American Sign Language, requiring strong communication skills and flexibility to work various hours, including travel.

Assist in administrative tasks, coordinate meetings, develop presentations, manage expense reports and travel arrangements, and handle confidential materials.

The Administrative Assistant will support the legal team through various tasks, including managing documents, processing transactions, and handling office supplies. Responsibilities also include expense reports, calendar management, and communication with internal clients.

The Administrative Support Assistant performs various clerical duties such as typing, answering phones, scheduling, and maintaining records.

Part-time on-site assistant supporting a clothing sales professional with social media and administrative duties: film and edit short-form video content, schedule IG/TikTok posts, manage inventory and order timelines, prep and quality-check garments, handle CRM/order entry, coordinate with factories and client pickups/deliveries, and maintain organized communication processes.

Provide high-level administrative support to the Environmental-Sustainability Department including requisitions, invoice/payment processing, budget monitoring, reports, travel and event logistics, confidential document management, and process improvements to ensure efficient operations.

Performs diversified clerical duties for an office/department including typing correspondence, greeting visitors, answering phones, scheduling, filing patient records, taking minutes, collecting payments, and ordering supplies.

Performs general clerical and front-desk duties: typing correspondence, greeting visitors, answering phones, scheduling, maintaining files and patient records, taking minutes, collecting payments, and ordering supplies.

Provide administrative support to attorneys and paralegals for litigation and related matters. Maintain attorney calendars, schedule conferences and court dates, handle legal correspondence, answer phones and take messages, manage confidential information, and build trusting client relationships. Perform general office tasks in a Windows environment.

Provide administrative, financial, payroll, and HR support including accounts payable/receivable, daily deposits, journal entries, payroll timesheet verification, onboarding and employee records management, office supplies/equipment coordination, and general administrative assistance to the Director of Administrative Services.

Provide administrative and student support for the Community Health Worker Training Program: recruit and onboard students, conduct intake and screening, case manage, coach and refer students to resources and internships, track outcomes, advise first-time college students, and collaborate with instructors and internship sites to support program completion.

The Administrative Team Assistant will manage scheduling, prepare materials for events, liaise with vendors, and assist various departments with projects.

The Executive Assistant & Administrative Coordinator will support the VP by managing emails, vendor projects, calendars, office operations, and social media updates while enhancing internal processes.

Provide general office administration (data entry, mail, supplies, equipment, reception, event support) while supporting in-house content: manage orders, content calendar, social media (Instagram/TikTok), and assist with photography, styling, and basic design. Full-time, in-office role in Santa Monica.