Top Administrative Assistant Jobs

Provide administrative and center support including scheduling appointments, data entry, filing, billing, answering phones, preparing records, ensuring Medicaid/Medicare and HIPAA compliance, assisting clients with benefits, and supporting clinical staff and office operations.

Provide general clerical and administrative support for the dealership business office, including mail handling, word processing, filing, customer complaint resolution, cashiering, basic accounting tasks, ordering supplies, arranging travel, maintaining office equipment, recording meeting minutes, and backing up accounting/service clerical positions as needed.

Provides entry-level administrative and operational support for a nonprofit residential region. Responsibilities include data entry, recordkeeping, filing, correspondence, receptionist duties, scheduling, mail and phone handling, supply ordering, invoice processing, petty cash reconciliation, spreadsheet updates, and confidential information management. The role is in-office Monday through Friday, 9 a.m. to 5 p.m., for 35 hours per week.

Provide administrative and project support for land development teams: prepare client-ready documents, assist with project status and expense reports, maintain project records and submissions, coordinate meetings/travel, assemble plans and deliverables, and communicate with internal teams and clients to ensure timely project delivery.

Provide administrative and image-management support to radiologists, coordinate urgent findings and callbacks, prepare charts, manage PACS worklists and uploads, communicate with referrers, and ensure timely completion of reports while maintaining HIPAA confidentiality.

Provide administrative and clerical support to Fire Alarm and Fire Sprinkler teams. Handle documentation, scheduling, customer communication, proposals, inspection reports, purchase orders, invoices, and vendor coordination. Maintain project files and digital records, support NFPA/AHJ inspection compliance, and perform general office duties like answering phones and greeting visitors.

Provide front-desk reception, manage communications, maintain confidential files and office supplies, process invoices, schedule meetings, coordinate travel, and perform data entry and general clerical duties to support corporate franchise operations.

The Administrative Assistant supports lawyers and consultants in health care with calendar management, billing, and document preparation.

Provide on-site administrative support for Department of the Air Force facility operations, using PCs and Microsoft Office. Duties include training, guidance, counseling, and professional evaluations. Must hold an Associate's degree, CPR certification, and a minimum of two years Facility Manager experience at a Joint Commission accredited facility (medical domain preferred). Located at Hurlburt Field, FL with a one-year contract and one-year option.

Provide administrative support in a fast-paced software company: manage communications, calendars, and basic office tasks; deliver excellent customer service; use Microsoft Office and web/social tools; organize information; and learn new tools quickly. Two years administrative experience is preferred.

Provide administrative support within an IT organization, using Microsoft Office, PowerPoint and Visio. Must have strong interpersonal and organizational skills, familiarity with technology terms, and three-plus years IT-related administrative experience.

Provide clerical and administrative support for a dealership: answer phones, schedule appointments, manage mail and records, prepare billing, handle payments, perform basic bookkeeping, and assist with confidential dealer matters.

Provide clerical and administrative support for dealership operations: answer phones, schedule appointments, manage mail and records, prepare billing, perform basic bookkeeping, process payments, arrange meetings, and handle confidential dealer matters.

Front-desk administrative role delivering patient-facing customer service: answer high-volume calls, schedule and confirm appointments, verify insurance, document interactions in EMR, handle confidential medical records, and collaborate with clinical staff.

Provide front-desk and administrative support to project management, estimating, and sales teams: greet visitors, route calls, assist managers, maintain calendars, and support Operations, HR, and Accounting. Use Microsoft Office (primarily Excel), handle multiline phones, and coordinate project-related administrative tasks.

Provide administrative and clerical support including office management, scheduling, travel bookings, document creation and editing, data entry, invoicing and accounts payable/receivable tasks, meeting preparation and minutes, visitor coordination, event support, and onboarding assistance.

Provide high-level administrative support to the General Manager and executive team: manage calendars, communications, travel, meeting materials, records, vendor liaison, office operations, and special projects while maintaining confidentiality and adapting to shifting priorities.

Provide high-level administrative and operational support to the President/CEO and Executive Leadership Team. Manage complex calendars and travel, prepare meeting materials, draft correspondence and presentations, coordinate board and leadership events, track action items, handle confidential matters, and partner across departments to execute strategic initiatives and logistics.

Perform clerical and administrative tasks: draft correspondence, schedule appointments and events, greet guests, answer calls and emails, maintain filing systems, run errands, assist with product upselling, and support general office operations.

Provide front-desk and administrative support for a resort property: greet guests, handle phone inquiries, process accounts payable and procurement card reconciliations, maintain files and supplies, assist management with events and team communications, run errands, and perform other office duties.

Provide administrative support to senior management and relationship managers, including scheduling, travel coordination, Salesforce and financial record keeping, event/project coordination, confidential correspondence, presentations, cross-department liaison, and other office duties.

The Lien Waiver Specialist manages lien waivers, ensuring compliance with state laws, and performs administrative tasks including phone support and mail distribution.

The Administrative Assistant supports the Chair of the School of Communication & Public Affairs by managing office operations, coordinating schedules, and assisting with academic functions and departmental events.

The Administrative Assistant will manage teams, handle communications, support business management, and ensure organizational effectiveness in a fast-paced environment.

As an Administrative Assistant, you will support the CEO and manage office operations, project coordination, and administrative tasks, enhancing productivity with AI tools.