Top Administrative Assistant Jobs

Provide administrative and clerical support for the Pro Bono Program: maintain placement records, communicate with students and partners, track student pro bono hours, update opportunities and distribution lists, assist with event planning and logistics, and perform related duties. Hybrid part-time role with required in-person event support.

Provide high-level executive and operational support including calendar and travel management, correspondence, meeting materials, onboarding and HR support, contract and lease administration, document control, payroll assistance, vendor and client coordination, and company-wide operational projects while ensuring confidentiality and compliance.

Audit and reconcile residential service documentation across internal and clinical systems to ensure compliance with service plans, HCBS, and licensing standards. Provide feedback and corrective guidance to Program Managers and DSPs, perform at least 16 hours/week of direct care, and support quality assurance and reporting for residential programs.

Provide customer service and administrative support for agronomy and grain operations: greet customers, assist with product selection and orders, process invoicing and billing, weigh and grade grain/fertilizer trucks, enter data in Agvantage, and maintain records and files.

Serve as front-desk contact and manage reception duties, mail/shipping, employee records, and office supplies. Support executive calendars, meetings, onboarding/badging, Paycom inquiries, vendor relations, events, administrative recordkeeping, and ad-hoc projects to maintain efficient office operations.

Support the Business Office by handling accounts payable, budget tracking, ledger reconciliations, procurement, invoice processing, collections, administrative reception duties, and general office support. Work closely with the Director of Finance, manage multiple priorities, maintain confidentiality, and occasionally attend evening committee meetings.

Provide general clerical and administrative support for a healthcare office: typing correspondence, answering phones, greeting visitors, scheduling, maintaining files and patient records, taking minutes, collecting payments, managing supplies, and performing related duties.

Performs diversified clerical duties supporting office operations: typing correspondence, greeting visitors, answering phones, scheduling, file and patient record maintenance, taking minutes, collecting payments, and ordering supplies.

Performs general clerical and administrative duties: typing correspondence, greeting visitors, answering phones, scheduling, filing, taking minutes, collecting payments, maintaining inventory and ordering supplies, and related office support tasks.

Provide general clerical and administrative support: typing correspondence, greeting visitors, answering phones, scheduling, filing, taking minutes, collecting payments, managing inventory and supplies, and other office tasks.

Performs diversified clerical duties supporting office operations: typing correspondence, greeting visitors, answering phones, scheduling, filing, meeting minutes, collecting payments, inventory and supply ordering.

Provide confidential administrative support to the HR Director including filing, correspondence, meeting coordination, report preparation, scheduling, office supply inventory, travel arrangements, special projects, and policy implementation support.

Provide high-level administrative support alongside the Senior Executive Assistant, managing correspondence, travel and event logistics, calendar updates, expense reconciliation, file organization, vendor coordination, and special projects. Maintain office supplies, assist HR and media teams, update policies and reporting, and support scheduling for TV/GTN and speaking engagements while handling confidential information with discretion.

Provide confidential administrative support to the Executive Assistant to the COO, handling scheduling, correspondence, filing, meeting prep, travel arrangements, office supply and invoice tasks. Support the on-site restaurant by preparing food and beverages, greeting guests, operating a POS, bussing and stocking, and performing light lifting. Occasional evening/weekend work and on-site presence near Woodland Park, CO required.

Provide daily administrative support to the Senior Executive Assistant and Executive Vice Presidents, managing scheduling, meeting coordination, travel arrangements, correspondence, filing, office supplies and equipment, event logistics, invoice/credit card tasks, SharePoint postings, and ad-hoc projects while maintaining confidentiality and professional communication.

Provide administrative support to the Bernalillo County Sheriff's Office including drafting correspondence, responding to public records requests, maintaining records and databases, processing basic accounting tasks, supporting personnel functions, coordinating meetings and communications, and ensuring confidentiality and compliance with policies and laws.

Maintain accurate financial records (AP/AR), process invoices and payments, reconcile bank statements, assist with payroll, prepare reports, and perform administrative duties including phone support, scheduling, filing, and vendor coordination to support daily office operations.

Provide administrative and office support for multiple supervisors: answer calls, create spreadsheets and presentations, manage calendars, arrange travel/meetings/events, prepare reports, and attend monthly committee meetings.

Provide executive support to the Department Chair, act as liaison with stakeholders, manage scheduling, meetings and minutes, coordinate departmental administration (catering, room bookings, purchases, class scheduling), draft correspondence and presentations, and support project and event planning and execution across the Chair's portfolio.

Provides administrative and clerical support in a hospital department: schedules appointments and meetings, answers phones, maintains databases and Kronos timekeeping, coordinates meetings and vendors, prepares spreadsheets and presentations, handles patient/family administrative contacts, completes supply ordering, records meeting minutes, ensures regulatory and confidentiality compliance, and assists with special projects.

Provide administrative and production support for Capital Markets Producers across real estate transactions: manage calendars, travel, expenses, prepare marketing materials and presentations, maintain databases, coordinate design and vendors, respond to client inquiries, file deal correspondence, and provide receptionist/back-up admin support as needed.

Administrative Assistant position at Trine University. No specific duties, qualifications, salary, or travel requirements are listed; applicants are instructed to create an account in the online application system to begin the formal application process.

Provide front-desk customer service for a 321-unit residential property: answer phones, greet tenants, compose correspondence, log complaints, dispatch maintenance, assist with monthly financial reports, maintain files, and support the Property Manager.

Provide front- and back-office administrative support in a mental-health clinic: greet clients, manage scheduling and calendars, verify insurance/eligibility, check in consumers, answer phones and email, maintain records/EMR and confidentiality (HIPAA), track data, distribute mail, assist staff and managers, perform light office logistics, and support training. Bilingual candidates preferred.

Provide administrative, clerical, and basic accounting support to the office and General Manager. Responsibilities include document preparation, phone handling, order processing, accounts receivable support, invoicing, collections follow-up, mail and office equipment management, and preparing reports and internal communications to ensure efficient daily operations.