Top Administrative Assistant Jobs

The Administrative Assistant supports healthcare consultants by managing schedules, billing, document preparation, and maintaining organizational tasks while ensuring a positive client experience.

Provide administrative and clerical support for a child care center, including bookkeeping, enrollment processing, staff scheduling, records maintenance, family communication, assisting teachers and children, opening/closing duties, and participating in hiring and staff onboarding.

Provide high-level administrative support to a department, handling scheduling, travel and meeting coordination, composing/editing documents, preparing materials and reports, tracking budgets and metrics, handling sensitive information, and coordinating special projects to ensure smooth daily operations.

Provide administrative and clerical support to the VP of Services and service departments, including document preparation, scheduling, data extraction for reports, medical billing support, financial aid processing, front desk backup, event support, and maintaining confidentiality and organized client records.

Provide administrative support for HR daily functions including payroll, benefits, timekeeping, new hire and benefits orientation, compliance with employment laws, training tracking, background checks, and employee database maintenance. Assist applicants, employees, and supervisors and support HR events and recognition programs.

Provide administrative support to providers and care center coordinators including scheduling, preparing/mailing patient result and recall letters, scanning/indexing reports and encounter forms, distributing faxed results and appointment requests, scanning billing charges to RCM, and assisting with overflow tasks. Requires strong organization, attention to detail, and basic computer skills. Part-time in-person role (15–20 hours/week), Monday–Friday.

Provide executive administrative support and finance-operations assistance to senior leadership, including calendar and mailbox management, event coordination, invoice processing in Basware, bookkeeping in D365, expense processing, budget support, and building Tableau reports while maintaining confidentiality and cross-department collaboration.

Provide administrative support to the HR department including payroll, benefits, timekeeping, recordkeeping, new-hire orientation, compliance tracking, background checks, and employee inquiries. Ensure policy enforcement, confidentiality, and adherence to employment laws while supporting HR programs and staff events.

Provide daily administrative support to Distribution Center leadership: manage calendars and meetings, prepare reports and correspondence, process AP and expense items, maintain records and dashboards, assist onboarding and HR documentation, coordinate training/audits/events, and support time/labor and operational reporting. Requires strong MS Office skills, attention to detail, confidentiality, and ability to work on-site in a fast-paced DC environment.

Receives and records incoming shipments, completes production paperwork and data entry, processes shipping/receiving documents and returns, resolves quantity or billing discrepancies with sales/purchasing/quality, maintains filing systems, and performs general clerical duties while adhering to safety and company policies in an industrial warehouse environment.

Provide administrative and coordination support for veterinary clinical trials, including scheduling, communications with clinics and pet owners, outreach and recruitment support, donor and sponsor administrative tasks, recordkeeping, and general office duties. Hybrid work potential based on training.

Responsible for managing daily office functions, assisting with outreach, maintaining records, and supporting clinicians in Home Care and Hospice.

Provide administrative support to the One Church Recruiting team by coordinating schedules, interviews, travel itineraries, events, reporting, and recruitment assets. Manage purchase orders, expense tracking, updates to recruiting materials, and maintain the online recruiting platform. Facilitate cross-campus communication, develop resources and tools, and ensure timely delivery of administrative projects and tasks to support recruiting operations and team collaboration.

The Administrative Assistant will provide administrative support, interact with clients, manage scheduling, maintain records, and assist with paperwork at the Family Recovery Center.

Provide administrative and fiscal support for the Pershing County Extension Office including office management, budgeting and financial recordkeeping, grant administration, program marketing, travel coordination, reception duties, and assistance with Extension programming.

Provide administrative and secretarial support to attorneys and paralegals in civil litigation: prepare and proof legal documents, file in state and federal courts, manage document systems (iManage), calendaring (CompuLaw), prepare binders/charts, schedule/travel/expense processing, and maintain case files and administrative tasks.

Provide administrative and clerical support for behavioral health units at a correctional facility: draft correspondence, schedule appointments, maintain paper and electronic files, create spreadsheets, answer calls, and use Microsoft Office applications extensively.

Provide clerical and secretarial support for behavioral health units: draft correspondence, schedule appointments, maintain paper and electronic files, create spreadsheets, answer phones, and work extensively with Microsoft Office applications.

Provide administrative support to the Dean of the College of Science and Engineering: manage schedules, logs, emails, meeting agendas and minutes, coordinate events and hiring, maintain budget and calendars, process requisitions, and ensure FERPA compliance.

The Administrative Assistant will support the VHA CMOP by preparing documents, scheduling meetings, managing executive calendars, conducting research, and maintaining office systems and supplies.

The Administrative Assistant manages the vendor helpdesk, addressing registration inquiries, and performs various administrative tasks as needed.

Provide administrative and paralegal support to litigation team: prepare and file court documents, draft and proofread pleadings, motions, discovery and settlement agreements, maintain organized case files, and coordinate case processing with attorneys and staff.

Provide administrative and clerical support to attorneys and legal teams, manage electronic and paper filing, oversee workflow and billing processes, draft and proofread documents, mentor/support LSAs, maintain confidentiality, and use legal software and collaboration tools to ensure timely, accurate deliverables in a fast-paced law firm environment.

Provide administrative support to the Branch Manager including calendar management, phone and email handling, meeting prep, lead forwarding and tracking, client follow-up calls, marketing and event assistance, office organization, and ad-hoc tasks to free the manager for prospecting and sales activities.

Provide front-line administrative support for the Cardiology department: answer phones, greet patients, schedule appointments, maintain records and databases, prepare correspondence and reports, route authorizations, coordinate with other departments, and assist clinicians with prescription renewals and patient-facing tasks.