Top Administrative Assistant Jobs

Provides part-time administrative support across HR, mortgage licensing, accounting, IT, and office operations. Maintains confidential employee, licensing, financial, and technology records; tracks regulatory deadlines; assists with onboarding, accounting documentation, vendor coordination, user access, hardware assets, calendars, reports, and general office administration. The role requires strong organization, attention to detail, communication, follow-through, and discretion while working primarily in person.

The Sr. Administrative Assistant supports departmental operations through clerical tasks, data analysis, scheduling, travel arrangements, and effective communication.

Provides clerical and administrative support for a senior living community, including filing, scanning, copying, data entry, spreadsheet maintenance, mail handling, scheduling interviews, processing HR and payroll documents, invoice submission, supply management, and visitor assistance. Maintains confidentiality and follows HIPAA requirements while supporting residents, families, visitors, department heads, and management. Answers phones, coordinates access items, supports resident sign-out procedures, attends required training, and completes special assignments.

Provides administrative support to investment banking deal teams, including calendar management, domestic and international travel coordination, expense processing, meeting and meal arrangements, document preparation, shipping, contact research, Salesforce deal tracking, and marketing list maintenance. The role requires strong organization, attention to detail, multitasking, deadline management, overtime availability, and willingness to work primarily in the office.

Provides high-level administrative support to four Senior Directors and their Immunology Medical Affairs teams. Responsibilities include calendar and meeting management, travel and expense coordination, event planning, recruiting coordination, onboarding and offboarding support, document and repository management, and maintaining organizational materials. The role collaborates across franchise teams, supports onsite and offsite activities, and requires discretion, organization, communication skills, and the ability to manage competing priorities independently in a fast-paced environment.

Provide high-level administrative support to senior Medical Affairs leaders including extensive calendar management, travel and expense coordination, event planning and execution, recruiting support, onboarding/offboarding, document and SharePoint management, and cross-team collaboration. Serve as a proactive, confidential liaison ensuring timely follow-up and smooth departmental operations.

Provides clerical and administrative support for a residential community, including filing, scanning, data entry, correspondence, scheduling interviews, processing HR and payroll documents, handling invoices, managing supplies, routing calls and mail, greeting visitors, and assisting residents and families. Maintains confidentiality and follows HIPAA, company, safety, and emergency procedures while supporting the Executive Director and department heads.

Provides administrative and medical office support in a secure healthcare facility. Responsibilities include correspondence, report and payroll documentation, records management, meeting minutes, scheduling, calendar maintenance, communication with healthcare and correctional staff, confidentiality, compliance, and support for departmental operations and quality initiatives.

Provides executive administrative support to bank leaders by managing calendars, travel, meetings, communications, expenses, data, reports, presentations, and confidential stakeholder requests. Prioritizes competing business needs, resolves complex issues, coordinates deliverables, and uses office technologies to improve administrative efficiency.

Provides administrative support to Treasury Services executives and staff through calendar management, travel coordination, meeting and event support, purchasing, expense reconciliation, document preparation, records management, reporting, and communication updates. Maintains confidentiality, coordinates guests and facilities, supports other administrative assistants, and trains less experienced staff. The role is onsite in Omaha with limited remote flexibility.

Provides confidential administrative and clerical support to senior legal leadership. Responsibilities include calendar and travel coordination, meeting logistics, expense and corporate card reconciliation, document and presentation preparation, legal billing report and invoice review, department file management, vendor and employee onboarding, IT access requests, and process improvements.

Provides comprehensive administrative and operational support to an Institutional Client Group Head. Responsibilities include executive calendar, travel and expense management; meeting, conference, event, and presentation coordination; correspondence and documentation; strategic initiative support; and interaction with executive leadership and C-suite clients. The role also uses productivity tools to create documents, presentations, and reports while managing multiple priorities and deadlines.

Maintains security guard schedules, coordinates meetings, screens and schedules applicants, prepares reports and correspondence, tracks CLEET certifications, handles scheduling communications, and supports HR and recruiting tasks. Serves as the primary contact for guard callouts and shift changes while maintaining confidentiality and providing general administrative support.

Provides confidential administrative and executive support, including scheduling, correspondence, meeting coordination, Board meeting minutes, file maintenance, reporting, retreats, physician recruitment logistics, and policy administration. Serves as a liaison for internal and external inquiries, supports licensure surveys, assists patients and families, and manages special projects while maintaining professionalism, organization, discretion, and effective communication.

Supports daily Montessori school operations through front-office administration, family and visitor assistance, phone and email communication, scheduling, supply ordering, administrative projects, admissions coordination, CRM recordkeeping, and classroom support. Partners with school leadership, teachers, children, and families to maintain smooth operations and a welcoming school community. This full-time contract role may transition into a permanent assistant school leadership position.

Provides reception, customer service, calendar and meeting coordination, filing, data entry, document preparation, office supply management, banking deposits, errands, and general administrative support for the owner and management team.

Provides routine administrative support for the Department of Corrections, including correspondence, records maintenance, customer inquiries, appointments, document review, fiscal tasks, coordination, and confidential office functions. The role may also support projects, meetings, training, staff mentoring, and supervision of clerical personnel. This is a full-time, on-site position in Probation and Parole Region II.

Supports multiple financial advisors by preparing client meeting materials, managing calendars, handling client inquiries, coordinating events, maintaining databases, overseeing expenses, arranging travel, supporting reception, ordering supplies, and managing general office tasks. The role requires strong organization, communication, client service, prioritization, and attention to detail in a fast-paced wealth management environment.

Provides complex administrative and secretarial support to senior bank management. Responsibilities include serving as a liaison, preparing correspondence and presentations, managing calendars and appointments, coordinating travel, maintaining expense records, handling billings and disbursements, supporting projects, and adhering to compliance and internal control standards.

Provides front-desk reception and administrative support for the Design Center and other departments. Responsibilities include greeting visitors, answering calls, issuing badges, managing conference rooms and events, ordering meals, maintaining office supplies and inventory, auditing timesheets, tracking PTO, coordinating vendors, preparing reports, accepting deliveries, and supporting the Operations Manager. Requires strong communication, organization, multitasking, and Microsoft Office skills.

Provides administrative support to academic departments, coordinates vendors, events, supplies, mailings, and packages, manages front desk operations and student workers, responds to inquiries, maintains office equipment and purchases, and protects confidential information while ensuring a welcoming departmental environment.

Provides administrative and clerical support for Community School Directors and program staff. Manages grant documentation, applications, attendance and enrollment records, databases, schedules, and confidential student information. Performs data entry, filing, scanning, photocopying, family follow-up calls, and call-log maintenance. Coordinates with instructors and partners to collect accurate attendance data and assists with special program events and required training.

Provides administrative support for alumni engagement, including calendar and meeting scheduling, travel logistics, expense reconciliation, data entry, reporting, budget tracking, customer service, event registration, and preparation of event materials. Maintains alumni and donor records, responds to inquiries, coordinates with internal and external stakeholders, and supports a fast-paced team while managing competing priorities.

Provides clerical and administrative support to the Vice President of Sales and local sales organization. Responsibilities include correspondence and report preparation, email and phone screening, travel arrangements, meeting and food show coordination, file maintenance, CRM updates, promotional and commission reporting, spreadsheet tracking, supply ordering, and general administrative assistance. The role requires strong Microsoft Office skills, accurate typing, organization, discretion, communication, and the ability to manage multiple priorities.

Provide front-desk, reception, secretarial and operational support for an OB/GYN office. Serve as liaison among patients, staff, and physicians; implement office processes; perform scheduling, documentation, and basic computer tasks while maintaining patient confidentiality.