Administrative Assistant IV - CEMA

Job Description
This role is hybrid and requires the employee to be on site at least 50% of the time.
Are you looking for an administrative assistant role in a growing company that develops and produces the most advanced electronic systems that protect our warfighters? Are you inspired to join an organization with a strong culture, that's focused on ensuring we are hearing all voices and being brilliant on the basics? Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our missions: "We Protect Those Who Protect Us" and "We Innovate For Those Who Move The World". Sound like a team you want to be part of? Come build your career with us. The BAE Systems Countermeasure and Electromagnetic Attack Solutions (CEMA) business area is seeking an administrative assistant resource to help the Systems Engineering discipline team be successful.
This role a high degree of tact, initiative, accuracy and judgement, a thorough understanding of business practices and procedures and the ability to interface well with all levels of management. The successful candidate will perform a variety of tasks supporting the Systems Engineering organization.
Duties include:

• • Provide a wide variety of administrative tasks for Directors, Functional Team Leaders, SEIT Leaders, programs, and associated program team members in the organization.
  • Maintain databases, records, spreadsheets; prepare various schedules and perform data entry, etc.
  • Prepare written documents, communications, and presentation materials for meetings and presentations.
  • Staff meetings - plan and execute. Ensure that charts are ready to present through Teams.
  • Manage appointments and calendars for effective and efficient time management.
  • Arrange meetings with internal and external customers.
  • Set-up and support meetings; keep meeting minutes as necessary. Manage and record meeting action items.
  • Greet external visitors.
  • Catering requests as required using Sodexo or if Sodexo is not available at site, order through other resources and pay for purchases using the P-card and/or Amex corporate card. Expense later using the Concur site.
  • Make conference room reservations.
  • Coordinate office moves for new and current team members through Workspace Hub in One Space.
  • Make travel arrangements and reservations using Concur.
  • Prepare travel and business expense reports using Concur.
• Operate various types of office equipment, computer, printers, fax machine, scanner and desk phone.
• File and retrieve records, folders, or other materials.
• Coordinate events and training as necessary.
• Represent organizational in understanding and working with administrative policies and procedures.
• Maintain a regular and predictable work schedule.
• Perform other duties as necessary.
• Notarize documents as the need arises.
• Run the Sprint and scrum meetings weekly, assigning tasks, closing out tasks, etc.

Required Education, Experience, & Skills

• Strong proficiency in MS365, Sharepoint, Microsoft Outlook and Office Suite, CONCUR, Coupa, Teams, etc.
• At least 4 years of experience generating professional presentations from draft material
• Proactive team player with strong organizational skills and the ability to multi-task and handle multiple priorities
• At least 2 years of experience working effectively across organizations, dispersed geographical locations, and coordinating large groups
• Solid communication and interpersonal skills and an ability to build effective working relationships
• Proven ability to work independently with limited direction
• Creating and contributing to a positive work environment and employee morale
• Experience working in a fast paced and agile team environment
• A positive attitude and enthusiasm
• Demonstrated self-starting and self-closing skills
• Demonstrated ability to collaborate with all types of groups / levels of individuals
• Demonstrated ability to interface with senior leadership and external visitors including senior customers

Preferred Education, Experience, & Skills
Associates Degree and 4 years of experience as an Administrative Assistant, or closely related position, or Bachelors degree and 2 years experience, or High School diploma and 8 years experience
Pay Information
Full-Time Salary Range: $52690 - $84260
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.
Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.